PRESOL | 99 | Liquid Helium and Nitrogen

FBO DAILY ISSUE OF OCTOBER 18, 2008 FBO #2518
SOLICITATION NOTICE

99 -- Liquid Helium and Nitrogen

Notice Date: 10/16/2008
Notice Type: Combined Synopsis/Solicitation
NAICS: 325120 — Industrial Gas Manufacturing
Contracting Office: Department of the Air Force, Air Force Materiel Command, ASC - Aeronautical Systems Center, 1940 Allbrook DriveSuite 3Wright-Patterson AFB, OH
ZIP Code: 00000
Solicitation Number: FA8601-09-T-0003
Response Due: 10/20/2008
Archive Date: 11/20/2008
Point of Contact: Susan Hashemi, 937-522-4638<br />
Small Business Set-Aside: N/A
Description: LIQUID HELIUM AND NITROGENThis is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes (VALID FOR 60 DAYS) are being requested and a written solicitation will not be issued. Solicitation FA8601-09-T-0003 is issued as a Request for Quotations (RFQ). All proposals, representations and certifications and Central Contractor Registration Information are due no later than 12:00 PM EST on 20 October 2008 and must be submitted to Susan Hashemi at susan.hashemi@wpafb.af.mil or at 88 CONS/PKBB, 1940 Allbrook Drive, Suite 3 Room 109, Wright-Patterson AFB OH, 45433-5309. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (Fac) 2005-27, Effective 17 Sept 2008 & Class Deviation 2005-00001. The acquisition is UNRESTRICTED, FULL AND OPEN COMPETITION. The associated standard industrial classification (SIC) code is 5169 and the North American Industry Classification System (NAICS) code is 325120. The small business size standard is 1000 employees. This RFQ is being conducted as a commercial item procurement using Simplified Acquisition Procedures (FAR Part 13). The tanks shall be exhausted upon pickup. An authorized representative shall call on Friday and instruct the contractor on delivery requirement for a Monday morning delivery. The tanks shall be delivered on Mondays between 7am and 11am each week. If Monday is a holiday, delivery shall occur on the following business day. Inside delivery at AFIT in Area B on Wright-Patterson Air Force, Ohio (45433) is required. The period of performance is from the date of award through 30 September 2009. The RFQ has five (5) line items. Pricing should be broken down as follows and include both dewar price delivered and liter price delivered: Liquid Helium dewar 022 psi 60L $_______ per dewar ($____ per Liter)Liquid Helium dewar 022 psi 100L $________per dewar ($____ per Liter)Liquid Nitrogen dewar 022 psi l00L $_______ per dewar ($____ per Liter)Liquid Nitrogen dewar 022 psi 200L $_______ per dewar ($____ per Liter)Liquid Nitrogen dewar 230 psi 200L $_______ per dewar ($____ per Liter) Delivery Charge (only if additional trip required during the week): $_____ per trip. Note: Liquid Nitrogen shall be delivered weekly. Liquid Helium is delivered on an as needed basis. The requirement for Liquid Nitrogen shall be between 2-4 dewars per week, depending upon the amount of cylinders filled the previous week. Additional deliveries may be required. Customer-owned dewars shall be provided to the Government. The Government estimates the amounts of Liquid Helium to be 2,500 liters per year, and the amount of Liquid Nitrogen to be 60,000 liters per year. Only individuals authorized on the resultant award are authorized to place calls against the resultant award. Evaluation will be based on overall best value to the Government. Solicitation provisions at FAR 52.212-1, Instructions to Offerors - Commercial (June 2008) are hereby incorporated by reference.All offerors shall include with their offers a completed copy of provision 52.212-3, Offeror Representations and Certification Commercial Items attached. Clause 52.212-4, Contract Terms and Conditions, Commercial Items (Feb 2007), is hereby incorporated by reference. The following additional FAR clauses cited in FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders, Commercial Items are applicable to the acquisition: 52.204-6, Data Universal Numbering System (DUNS) Number52.222-3, Convict Labor52.222-19, Child Labor-Cooperation with Authorities and Remedies52.222-21, Prohibition of Segregated Facilities52.222-26, Equal Opportunity52.232-33, Payment by Electronic Funds TransferCentral Contractor Registration52.222-35, Affirmative Action for Special Disabled and Vietnam Era Veterans 52.222-36, Affirmative Action for Workers with Disabilities52.222-37, Employment Reports on Special Disabled Veterans and Veterans of Vietnam Era.52.237-2, Protection of Government Buildings, Equipment and Vegetation The following FAR clauses are incorporated into this contract by reference to implement provisions of law or executive orders: FAR 52.219-28, Post-Award Small Business Program RepresentationFAR 52.222-50 Combating Trafficking in PersonsFAR 52.223-3, Hazardous Material Identification and Material SafetyDFARS 252.223-7001, HAZARD WARNING LABELSDFARS 252.204-7004, Required Central Contractor Registration; are hereby incorporated by reference.DFARS 252.232-7003, Electonic Submission of Payment RequestsAFFARS 5352.201-9101 Ombudsman 5352.223-9000 ELIMINATION OF USE OF CLASS I OZONE DEPLETING SUBSTANCES (ODSs) (APR 2003) (a) Unless the requiring activity has obtained prior Senior Acquisition Official (SAO) approval, contractors may not: (1) Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or (2) Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS.[Note: This prohibition does not apply to manufacturing.] (b) For the purposes of Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086) are Class I ODSs: (1) Halons: 1011, 1202, 1211, 1301, and 2402; (2) Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and CFC-217, and the blends R-500, R-501, R-502, and R-503; and (3) Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.[NOTE: Material that use one or more of these Class I ODSs as minor constituents do not meet the Air Force definition of a Class I ODS.] (c) The requiring activity has obtained SAO approval to permit the contractor to use the following Class I ODS(s):Class I ODS/ Application or Use/Quantity (lbs.) per contract period of performance NONE. (d) The offeror/contractor is required to notify the contracting officer if any Class I ODS that is not specifically listed above is required in the test, operation, or maintenance of any system, subsystem, item, component, or process.(End of clause) 5352.242-9000 CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (Aug 2007) (a) The contractor shall obtain base identification and vehicle passes for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation. (b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or security police for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid drivers license, current vehicle registration, and valid vehicle insurance certificate to obtain a vehicle pass. (c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site. (d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-209, the Air Force Resource Protection Program, and AFI 31-501, Personnel Security Program Management, as applicable. (e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office. (f) Failure to comply with these requirements may result in withholding of final payment.(End of clause) 88 CONS G-001, WIDE AREA WORK FLOW RECEIPT AND ACCEPTANCE (WAWF-RA) ELECTRONIC INVOICING AND RECEIVING REPORT INSTRUCTIONS 1. CONTRACTORS SHALL SUBMIT INVOICES THROUGH WAWF-RA FOR PAYMENT. SUBMISSION OF INVOICES VIA ANY OTHER METHOD SHALL DELAY PAYMENT. HARD COPIES OF INVOICES ARE NO LONGER ACCEPTABLE METHODS OF SUBMISSION AND MAY BE RETURNED TO THE CONTRACTOR. 2. The contractor shall be paid after submission of a properly prepared invoice and after final inspection and acceptance by the Government. In accordance with DFARS 252.232-7003, use of electronic payment requests is mandatory. Wide Area Workflow Receipt and Acceptance (WAWF-RA) is the Department of Defense system preferred choice for submission of electronic payment requests and receipt and acceptance documents. The following information will aid in the submission of an invoice through WAWF-RA. 3. Information regarding WAWF-RA is available on the Internet at https://wawf.eb.mil. Note that the Software Users Manual posted to WAWF-RA is an excellent source for information when completing the invoice submission process. WAWF-RA training is also available at http://www.wawftraining.com. 4. Invoices shall be submitted (Selection determined by the Contracting Officer by placing an X in the appropriate block): a. [x] After Delivery of Supplies or Servicesb. [..] Monthly (After Performance)c. [..] Quarterly (After Performance)d. [..] Semi-annually (After Performance)e. [..] Yearly (After Performance) 5. The following codes are required to properly route your invoices and/or receiving reports through WAWF-RA. Missing elements in the following areas may cause delays in the payment process. a. ISSUE DATE: Date of Invoiceb. CONTRACT NUMBER:c. DELIVERY ORDER NUMBER: (Note to contractor : Blank unless provided by the contracting officer )d. CAGE CODE:e. PAY OFFICE DODAAC: F03000 6. The contractor shall submit invoices using the following format for Payment Type. Be advised that only the selections noted below shall be used in the submittal process. THE CONTRACTOR SHALL STRICTLY ADHERE TO THE SELECTION NOTED BELOW TO AVOID DELAYS IN THE PAYMENT PROCESS. SUBMISSION OF INVOICE OTHER THAN THAT SPECIFIED BELOW MAY DELAY PAYMENT AND/OR CAUSE INVOICE TO BE RETURNED. Invoices must clearly delineate the cost to the respective Contract Line Item Number (CLIN) and sub-CLIN. (See FAR 4, DFARS 204.71 and AFMC FAR Supp 5304.71) a. [..] Invoice (Note to contractor: To be used ONLY if authorized by the Contracting Officer)b. [ ] Invoice 2n1 (Services Only)c. [..] Construction Payment Invoiced. [..] Commercial Item Financing (Note to contractor: To be used ONLY if authorized by the Contracting Officer)e. [..] Performance Based Payment (Note to contractor: To be used ONLY if authorized by the Contracting Officer)f. [..] Progress Payments (Note to contractor: To be used ONLY if authorized by the Contracting Officer)g. [..] Receiving Reporth. [X] Invoice and Receiving Report (COMBO) Note: Inspection = D (source, destination) Acceptance = D (source, destination)i. [..] Public Voucher (Note to contractor: If no selection is specified above, contractor shall utilize the Invoice 2n1 (Services Only) format. Contact the Contracting Officer for clarification when in doubt on how to submit an invoice through Wide Area Work Flow. Also note that if the contractual document requires attachments to be submitted (e.g., a copy of a paid freight bill), this can be accomplished by following instructions under Software Users Manual on the WAWF-RA site regarding attachments. 7. The following additional codes are required to properly route your invoices and/or receiving reports through WAWF-RA. Note that if errors are received in the creation of your document, stop and call the Contracting Officer for verification of code required. Also note that some fields shown may or may not be included depending upon the type of invoice created. An example of the fields required when submitting an invoice are provided: a. ISSUE BY DODAAC: FA8601b. ADMIN DODAAC: FA8601 (Note to contractor: This field may also be referred to as ADMIN BPN)c. INSPECT BY DODAAC or BPN:.. EXT:.. (Note to contractor: These fields may be blank if not filled out by the contracting office, EXT may be blank even if the Inspect By DODAAC is shown.)d. MARK FOR CODE: Leave Blanke. SHIP TO CODE: F4F5AR EXT:.. (Note to contractor: EXT may be blank even if the first code here is shown. Also note this may also be referred to as Service Acceptor Code or Contracting Officer Code. In the future, this code may be referred to as BPN)f. SHIP FROM CODE: Leave Blankg. SHIPMENT NUMBER: (Note to contractor: This field is created and provided by the contractor. If no shipment number is completed in the WAWF process, the invoice number will be the default number.)h. INVOICE NUMBER: (Note to contractor: This is the invoice number created and provided by the contractor)i. ADDRESSES TAB (Note to contractor: WAWF-RA will pre-populate the address information, ensure it is correct.)j. DISCOUNT TAB (Note to contractor: This allows for prompt payment discounts)k. FOB: D (D, S, V) (D denotes destination shipping, S denotes shipment address same as contractors address, V denotes shipment from other than contractors address.) (Note to contractor: If other than Destination (D), submission of a paid freight bill may be required as an attachment to substantiate shipping charge.) 8. When creating invoices and/or receiving reports, the contractor shall select the AdditionalE-mail Notifications link and enter the e-mail addresses below. The Government will advise the contractor of changes to these e-mail notifications by letter or e-mail vs. contract modification. Upon receipt of the change(s), the contractor shall include the new e-mail notifications when creating invoices and/or receiving reports. Contractor shall send an email notification to the addressees listed below upon submittal of an invoice through Wide Area Work Flow (WAWF-RA). a. INSPECTOR:b. ACCEPTOR: kevin.pope@afit.educ. CONTRACT ADMINISTRATOR: susan.hashemi@wpafb.af.mild. CONTRACTING OFFICER: sandy.dugan@wpafb.af.mile. ADDITIONAL CONTACT: 9. Questions concerning payments should be directed to the Defense Finance Accounting Services (DFAS) located in Block 18A of the contract/order. The contract, purchase order, or invoice number is required when inquiring about payment status. Payment information may also be accessed from the DFAS web site at https://myinvoice.csd.disa.mil/index.html. 10. DEFINITIONS. Following is a list of definitions that may be helpful. Additional information can be found at http://farsite.hill.af.mil/ and http://www.dod.mil/dfas/commpay/contractorpayment/. BPN: Business Partner Number. An integrated electronic infrastructure the Government uses to manage (i.e., collect, validate, access and maintain) the information it needs to transact business with its contractors. The BPN is located at http://www.bpn.gov.CAGE CODE: Commercial and Government Entity Code. A CAGE Code is a five (5)-position code that identifies companies doing or wishing to do business with the Federal Government. http://www.ccr.gov/COMMERCIAL ITEM FINANCING IS a form of contract financing resulting from the Federal Acquisition Streamlining Act (FASA) of 1994. Use of this type of invoicing shall be approved by the Contracting officer.CONTRACTING OFFICER: The person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.CONTRACTOR: Also known as vendorDODAAC: Department of Defense Activity Address Code. A six-position code that uniquely identifies a unit, activity, or organization that has the authority to requisition and/or receive materielDELIVERY ORDER: An order for supplies placed against an established contract or with Government sources.F.O.B. DESTINATION: Free on board at destination; i.e., the seller or consignor delivers the goods on sellers or consignors conveyance at destination.F.O.B. ORIGIN: Free on board at origin; i.e., the seller or consignor places the goods on the conveyance. Unless the contract provides otherwise, the buyer or consignee is responsible for the cost of shipping and risk of loss.INSPECTION: means examining and testing supplies or services (including, when appropriate, raw materials, components, and intermediate assemblies) to determine whether they conform to contract requirements.INVOICE: means a contractor's bill or written request for payment under the contract for supplies delivered or services performed (see also proper invoice).MUST: see SHALL.PERFORMANCE BASED PAYMENTS: A provision for the use of Performance Based Payments (PBPs) as an alternative to progress payments for contract financing. Use of Performance Based Payment method shall be approved by the Contracting OfficerPROGRESS PAYMENTS: Progress payments are payments made based on the cost incurred by the contractor as work progresses under the contract. Use of Progress payment method shall be approved by the Contracting Officer.PROPER INVOICE: An invoice that meets the minimum standards specified in FAR 32.905(b).RECEIVING REPORT: Written evidence that indicates Government acceptance of supplies delivered or services performed.SHALL: The imperative.SHOULD: An expected course of action or policy that is to be followed unless inappropriate for a particular circumstance.TAXPAYER IDENTIFICATION NUMBER (TIN): The number required by the IRS to be used by the offeror in reporting income tax and other returns. Be advised that contractors must be registered in CCR prior to award for solicitations issued after 31 May 1998. Tel: l-888-CCR-2423 Fax: 1-703-696-0213. Duns/CCR Website: Http://ccr.edi.disa.mil/ccr/cgibin//query.p1. All proposals, Representations and Certifications, and Central Contractor Registration Information are due no later than 12:00 PM EST on 20 October 2008 and must be submitted to Susan Hashemi at susan.hashemi@wpafb.af.mil or at 88 CONS/PKBB, 1940 Allbrook Drive, Suite 3 Room 109, Wright-Patterson AFB OH, 45433-5309. For information concerning this solicitation, contact Susan Hashemi at (phone) 937-522-4638 or (fax) 937-904-3637. For more information on "Liquid Helium and Nitrogen", please refer to: https://www.pixs.wpafb.af.mil/pixs_solicitation.asp?id=5884
Web Link: FedBizOpps Complete View
(https://www.fbo.gov/?s=opportunity&mode=form&id=677f580ea202489ebf6fb669fe5d26f2&tab=core&_cview=1)
Place of Performance: Address: Wright Patterson Air Force Base<br />; Zip Code: 45433<br />
Record: SN01692649-W 20081018/081016214835-677f580ea202489ebf6fb669fe5d26f2 (fbodaily.com)
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99 -- Liquid Helium and Nitrogen