PRESOL | R | To provide translation services to Special Inspector General for Iraq Reconstruction. The services is to translate Quarterly Congressional Report from English to Arabic.

FBO DAILY ISSUE OF SEPTEMBER 24, 2008 FBO #2494
SOLICITATION NOTICE

R -- To provide translation services to Special Inspector General for Iraq Reconstruction. The services is to translate Quarterly Congressional Report from English to Arabic.

Notice Date: 9/22/2008
Notice Type: Presolicitation
NAICS: 541930 — Translation and Interpretation Services
Contracting Office: Department of the Army, Defense Contracting Command-Washington, Contracting Center of Excellence, Army Contracting Agency (ACA), Contracting Center of Excellence, Army Contracting Agency (ACA), ATTN: Policy and Compliance, 5200 Army Pentagon, Room 1D245, Washington, DC 20310-5200
ZIP Code: 20310-5200
Solicitation Number: W91WAW08R0153
Response Due: 10/1/2008
Archive Date: 11/30/2008
Point of Contact: June Olmsted, 703-544-1478<br />
Small Business Set-Aside: Total Small Business
Description: Performance Work Statement (PWS) For Translation Services PART 1 GENERAL INFORMATION 1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and non-personal services necessary to perform translations of the Special Inspector General for Iraq Reconstructions Quarterly Report (QR) to the United States Congress from English to Arabic as defined in this Performance Work Statement except as Specified in section C-3 as government furnished property. The contractor shall perform to the standards in this contract. 1.2 Background: The Office of the Special Inspector General for Iraq Reconstruction (SIGIR) is a temporary, cross-jurisdictional oversight agency created in late 2003 by the U.S. Congress to provide independent and objective reporting on the U.S. reconstruction program in Iraq. SIGIR provides information and analysis on the reconstruction program to the Secretary of State, Secretary of Defense, the Congress, and the American people. Mandated to deter the misuse of taxpayer dollars through the prevention and detection of fraud, waste, and abuse, SIGIR continuously conducts audits, inspections, and investigations aimed at promoting improved economy, efficiency, and effectiveness in the Iraq reconstruction program. Not later than 30 days after the end of each fiscal-year quarter, SIGIR is required to submit to the appropriate committees of the Congress a report summarizing for the period of that quarter and, to the extent possible, the period from the end of such quarter to the time of the submission of the report, the activities of the IG and the activities under programs and operations funded with amounts appropriated or otherwise made available for the reconstruction of Iraq. The QR provides a detailed statement of all obligations, expenditures, and revenues associated with reconstruction and rehabilitation activities in Iraq. 1.3 Objectives: The contractor will support the government by performing translation services four times a year for SIGIRs Quarterly Reports. Not later than 60 days after the date of the submittal to Congress, SIGIR is required to publish the QR in both English and Arabic on the Internet website of the Secretary of State and the Secretary of Defense. The QR is submitted to Congress for each fiscal year as follows: January 30, April 30, July 30, and October 30. 1.4 Scope: The contractor shall translate the Quarterly Report and insert pages from English into Arabic. The tasks to be performed consist of translation of materials that may be in any of the following: MS Word, PowerPoint, and Excel, Adobe InDesign, and other popular publishing software formats. Occasional translation from hard copy documents may be required, but in most cases materials are available electronically. Formatting will be required to make the appearance of the materials consistent with the documents published English. Occasional translation from source documents in Arabic into English. Translations must accurately reflect Department of State and Department of Defense terminology, as well as any other federal entities. Deadlines must be met 100% of the time or mission failure will result. SIGIR anticipates document translation requirements from English to Arabic. 1.4.1 Technical Capability Of The Offeror To Meet The Government Requirement: In order to help determine the technical ability of the offerors, 2 sample documents requiring translation are attached as Sample Document for Translation. The sample documents consist of a Word document (X pages and X Words). Offerors shall translate the Word documents into Arabic. Formatting of the translated documents should match the English language version. The translated documents shall be included in the Offeror's proposal. Submissions of translated materials will be matched against current translations for the following: (a) Accuracy of translation with an emphasis on unique military and legal terminology (b) Quality of formatting compared to original materials Applicable ratings for Technical Capability are as follows: Acceptable - Meets Government's requirement Unacceptable - Does not meet the Government's requirement. 1.5Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and two (2) 12-month option years. The Period of Performance reads as follows: Base Year Option Year I Option Year II The Government reserves the right to extend the term of this contract at the prices set forth in Section B in accordance with the terms and conditions contained in clause 52.217-9 entitled, Option to Extend the Term of the Contact. 1.6 General Information 1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractors quality control program is the means by which the contractor ensures that the work complies with the requirement of the contract. As a minimum, the contractor shall develop quality control procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary. The contractors QC plan shall be submitted with the contractors proposal. After Government acceptance of the quality control plan, the contractor shall receive the contracting officers acceptance in writing of any proposed change to his QC system. 1.6.2 Quality Assurance: The Government shall evaluate the contractors p performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). 1.6.3 Government Remedies: The contracting officer shall follow FAR 52.212-4, Contract Terms and Conditions-Commercial Items or 52.246-4, Inspection of Services-Fixed Price for contractors failure to perform satisfactory services or failure to correct non-conforming services. 1.6.4 Recognized Holidays: The contractor is not required to perform services on these holidays New Years DayLabor Day Martin Luther King Jr.s BirthdayColumbus Day Presidents DayVeterans Day Memorial DayThanksgiving Day Independence DayChristmas Day 1.6.5 Type of Contract: The government anticipates award of a FFP. 1.6.6 Post-Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post-award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, contracting officers representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government. 1.6.7 Contracting Officer Representative: The COR is identified below: TBD The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor contractor's performance and notifies both the contracting officer and contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. 1.6.8 Contract Manager: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. PART 2 DEFINITIONS & ACRONYMS PWS Performance Work Statement Contracting Officers Representative (COR): A representative from the requiring activity assigned by the contracting officer to perform surveillance and to act as liaison to the contractor CCE Contracting Center of Excellence Defective Service. A service output that does not meet the standard of performance associated with it in the Performance Work Statement. Quality Assurance Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used by the Government for surveillance of contractor performance. Quality Control. Those actions taken by a contractor to control the performance of services so that they meet the requirements of the PWS. Quality Assurance. Those actions taken by the government to ensure services meet the requirements of the Performance Work Statement. Quarterly Report. A report that provides detailed statements of all obligations, expenditures, and revenues associated with reconstruction and rehabilitation activities in Iraq. SIGIR The Office of the Special Inspector General for Iraq Reconstruction PART 3 GOVERNMENT-FURNISHED PROPERTY, EQUIPMENT, AND SERVICES 3.1 GENERAL: The government shall provide the materials through an agreed upon electronic system that might include email, CDs, DVD, memory sticks, web-based systems or other efficient means agreed to by the Government and the contractor. PART 4 CONTRACTOR-FURNISHED ITEMS AND SERVICES 4.1 General: Except for those items specifically stated to be government furnished in Part 3, the contractor shall furnish everything required to perform this PWS. PART 5 SPECIFIC TASKS 5.0 BASIC SERVICES. The contractor shall adhere to the following performance-oriented requirements in support of SIGIR. A measurable performance standard is located in the Performance Requirement Summary (PRS) found in technical Exhibit 1. 5.1 Translation of the Quarterly Report. The contractor shall support the government by performing translation services four times a year for SIGIRs Quarterly Reports not later than 60 days after the date of the submittal to Congress; The QR is submitted to Congress for each fiscal year as follows: not later than January 30, April 30, July 30, and October 30. The contractor shall translate QR and receive Department of State verification within 55 days or less of receipt. Exact time frame is dependent upon final submission of QR to Congress. Translations shall accurately reflect Department of State and Department of Defense terminology, as well as any other federal entities. The English version is expected to be approximately 250 pages in its published format, and the Arabic version shall mirror the look of the English version to the extent practical in terms of text and graphics. Specific translation requirements will be provided with each Quarterly Report. SIGIR anticipates document translation requirements from English to Arabic. 5.2 State Department Verification. The contractor is responsible for obtaining Department of State validation of the accuracy of the translated document. The Department of State requires 2 weeks for review of the completed Quarterly Report. These two weeks are included in the 55 day deadline. The point of contact for this review will be submitted to the successful offeror. 5.3..Document Formatting. The contractor shall format the translated material using the same software that was used to format the English version. Formatting will be required to make the appearance of the material consistent with the documents published English. PART 6 APPLICABLE PUBLICATIONS 6.1 Publications applicable to this PWS are listed below: The Special Inspector General for Iraq Reconstruction Quarterly Report TECHNICAL EXHIBIT 1 Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success. Performance Objective (The Service requiredusually a shall statement)StandardPerformance Threshold (This is the maximum error rate. It could possibly be Zero deviation from standard) Method of Surveillance PRS # 1. Contractor shall translate the QR from English to Arabic. PWS 5.1Translations are 100% accurate.No deviation100% inspection by the U.S. State Department PRS # 2 Contractor shall have translation and review process completed within 55 days. PWS 5.2As mandated by CongressNo deviation100% inspection COR PRS #3 Contractor shall format Arabic versions of documents to be visually consistent with published English version PWS 5.3Published English versions of documentsReasonable facsimile of English version, allowing for changes in pagination100% inspection by COR
Web Link: FedBizOpps Complete View
(https://www.fbo.gov/?s=opportunity&mode=form&id=803d8440212da5ac3e31e307515ceecd&tab=core&_cview=1)
Place of Performance: Address: Contracting Center of Excellence, Army Contracting Agency (ACA) ATTN: Policy and Compliance, 5200 Army Pentagon, Room 1D245 Washington DC<br />; Zip Code: 20310-5200<br />
Record: SN01678466-W 20080924/080922221257-803d8440212da5ac3e31e307515ceecd (fbodaily.com)
Source: FedBizOpps Link to This Notice
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R -- To provide translation services to Special Inspector General for Iraq Reconstruction. The services is to translate Quarterly Congressional Report from English to Arabic.