SOURCES SOUGHT
R -- Intent to Sole Source
- Notice Date
- 9/18/2008
- Notice Type
- Sources Sought
- NAICS
- 423450
— Medical, Dental, and Hospital Equipment and Supplies Merchant Wholesalers
- Contracting Office
- Department of Veterans Affairs;VA Boston Healthcare System;Contracting Officer (90C);940 Belmont Street;Brockton MA 02301
- ZIP Code
- 02301
- Solicitation Number
- VA-241-08-RP-0541
- Response Due
- 9/18/2008
- Archive Date
- 10/18/2008
- Point of Contact
- Gloria Voudren<br />
- Small Business Set-Aside
- N/A
- Description
- STATEMENT OF WORKHOCOMA LOKOMAT SYSTEM The purpose of this contract is provide Gold Level support for the Talyst pill packaging Autopack & Autolabel systems located in pharmacy in West Roxbury and Brockton. Services are required from October 1, 2008 through September 30, 2009 with (4) options are anticipated and shall be awarded. Point of Contact, Contracting Officer, Gloria Voudren, email: gloria.voudren@va.gov System "Autopack 400SL w/ACRS & Autolabel EE# 88738 located in the West Roxbury pharmacy EE# 88734 located in the Brockton pharmacy (1) Summary: This service contract shall include all labor, tools, equipment required to perform and (2) preventive maintenance (PMs) on equipment as specified. All equipment shall be maintained in proper operating condition as specified by the manufacturer. Vendor must proven access to original equipment, manufacturers (OEM) parts manuals and schematics to perform the service. Vendors must provide their own OEM manuals and schematics which must be available on site at time of service. All defective parts replaced become the property of the vendor. (2)Hours of Coverage: Gold contract support hours are 24 hours a day, 7 days a week, and 365 days a year. Support calls will be responded to by Talyst by phone within four (4) hours; if the support call is determined to be mission-critical, Talyst will escalate and /or address within 24 hours (including, if appropriate, by providing on-site support within 24 hours) (3)Qualification of Vendor: Vendor will provide documentation of substantial experience working on the identified make and model instrument. This documentation shall specifically include individuals who will work on the systems on the government official file. Within 10 business days upon contract award, vendor shall provide documentation to the contracting officer a list qualified trained personnel who will be servicing the VA equipment to include current certificate(s) of specialized training. Should the government exercise option year(s) on this contract, vendor shall provide an update of qualified list of individuals who will work on the systems to Contracting Officer within 10 business days of award extension. Contracting Officer reserves the right to request factory training certificates from vendor personnel for servicing equipment under contract to determine qualification of responsibility. (4) Specifications of Work: Includes on-site preventive maintenance visits every 6 months for each item of equipment. Talyst will provide technical assistance with respect to the equipment and software by telephone. Talyst may provide support by remote access to the server equipment on which the software is operating and/or on-site at the application installation site. (5)Guaranteed Uptime: A guaranteed uptime of 95% shall be maintained during hours of coverage to date: Uptime%=productive time - down time divided by productive time times 100. Productive time is planned time of use of equipment. Downtime begins at time of first service call until equipment is returned to proper operating conditions. This guarantee includes the Lokomat System (including the Lockomat, Lokobasis and Treadmill) (6)Updates: Includes any bug fixes, patches and modifications to the Software for which Talyst does not typically charge a fee, on an available basis. (7)Documentation Requirements: Service field reports shall be provided at the time of the service call and must be signed by contracting officer COTR and filed with Biomedical Engineering department. Summary (or duplicate copies) of field service reports must be included with the invoices. Field service reports shall include written evidence of performance of all procedures and tests as required by the manufacturer. They shall include itemized parts and labor. (8)Services and parts not covered by contract: Contracting Officer or Contracting Officer's Technical Representative (COTR) authorization for any work or parts outside the scope of this contract must be received prior to performance of work or payment will not be authorized. Parts required that are not covered by contract will be purchased by the VA and installed under the terms and conditions of the contract. SCHEDULE OF SUPPLIES/SERVICES AND PRICES/COSTS (SF 1449, Continuation of Blocks 14-24) Two Talyst Pharmacy Pill Packing System Located in Brockton & West Roxbury, MA Base Year: 10/1/08 through 9/30/09 ItemQtyUnitUnit Amount One12MO $__________ Grand Total _________________ Option Year 1: 10/1/09 through 9/30/10 ItemQtyUnitUnit Amount One12MO $__________ Grand Total $_________________ Option Year 2: 10/1/10 through 9/30/11 ItemQtyUnitUnit Amount One12MO $__________ Grand Total $_________________ Option Year 3: 10/1/11 through 9/30/12 ItemQtyUnitUnit Amount One12MO $__________ Grand Total $_________________ Option Year 4: 10/1/12 through 9/30/13 ItemQtyUnitUnit Amount One12MO $__________ Grand Total $_________________ The Department of Veterans, VA Boston Healthcare System, has a requirement for vendor Talyst to provide Gold level support for the Talyst pill packaging Autopack & Autolabel systems located in the pharmacy in West Roxbury and Brockton the period 10/1/08 through 9/30/09 with options to extend for up to forty-eight additional months in accordance with the attached terms and specifications. It is the Government's intention to solicit and negotiate only with this source. Please refer to the Sole Source Justification. This is not a solicitation; it is notice of intent to sole source a requirement. Inquires/information received after established deadline of September 18, 2008 shall not be considered. The submission of any data for review shall not impede award of this contract as planned. The Government does not intend to pay for information solicited. This synopsis is issued pursuant to FAR 6.302-1. JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION Gold Level Service Contract for 2 Auto pack & Auto Label Systems. EE#88738 located in WR pharmacy EE#88734 located in Brockton pharmacy VA Boston HealthCare System 10/1/08 thru 9/30/09. 1.Identification of the agency and the contracting activity Boston VA Healthcare System - A&MMS 2.Nature and/or description of the action being approved. Two Talyst pharmacy pill packing system located in Brockton and West Roxbury, MA, VA Boston Healthcare System for the Fiscal Year 2009 and four option years. 3.Description of the supplies or services required to meet the agency's needs (including the estimated value). Federal acquisition a regulation, Talyst is the only vendor available that can service this item reference FAR 6.304 (a) (1) reference FAR 6.302(a). 4.Identification of the statutory authority permitting other then full and open competition. FAR 6.302-1(a) 2 - Only one responsible source. Manufacturer is the sole producer of this equipment and services. Tylst contract has been identified on GSA Advantage Demonstration that the proposed contractor's unique qualifications or the nature of the acquisition requires use of the authority cited. Talyst is a GSA contract #V7979-4474A for medical equipment and supplies. 5.Description of efforts made to ensure that offers are solicited from as many potential sources as is practicable, including whether a Commerce Business Daily Notice was or will be publicized as required by subpart 5.2 (copy attached) and, if not, which exception under 5.202 applies. This requirement is expected to exceed $25,000 and in accordance with FAR 5.201(b)(1) a notice will be posted through FBO. 6.Determination by the contracting officer that the anticipated cost to the government will be fair and reasonable: As contracting officer, I certify the cost is fair and reasonable, and advantageous to the government (V7979-4474A). 7. Description of the market survey conducted (i.e., names of firms and date(s) the firms were contacted) and the results or statement of the reasons a market survey was not conducted: This manufacturer is the only source available that meets the above detailed needs a negotiated price. 8. Any other facts supporting the use of other than full and open competition, such as an explanation why technical data packages, specifications, or engineering descriptions, statements of work, or purchase descriptions suitable for full and open competition have not been developed or are not available: Due to the proprietary nature of the work requiring a manufacturer and installer having qualified experience in programming Taylst and having access to Taylst parts and codes/software, these proprietary issues would not allow for full and open competition. This work is covered by an existing FSS contract for chiller and control maintenance. The FSS pricing under contract V7979-4474A should be used to ensure fair and reasonable pricing. 9. A listing of the sources, if any that expressed, in writing, an interest in the acquisition: None to Date. 10.A statement of the actions, if any the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required: This manufacturer is the only source available that meets the above detailed needs at the negotiated price. The contracting activity will continue to encourage full and open competition whenever possible.
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