SOLICITATION NOTICE
35 -- Sudbury Systems IncRTAS System MaintenanceRadiology SVC
- Notice Date
- 9/18/2008
- Notice Type
- Presolicitation
- NAICS
- 811219
— Other Electronic and Precision Equipment Repair and Maintenance
- Contracting Office
- Department of Veterans Affairs;VA Boston Healthcare System;Contracting Officer (90C);940 Belmont Street;Brockton MA 02301
- ZIP Code
- 02301
- Solicitation Number
- VA-241-08-RQ-0568
- Response Due
- 9/22/2008
- Archive Date
- 11/21/2008
- Point of Contact
- Gloria Voudren<br />
- Small Business Set-Aside
- N/A
- Description
- The Department of Veterans Affairs, VA Boston Healthcare System, has a requirement for Sudbury Systems Inc. to service RTAS Pulse Maintenance for RTAS system in radiology SVC at VA Boston Healthcare System (JP). Provide all parts service, (7 days a week, 24 hrs per day). Contract to cover service 10/1/08 through 9/30/09 with options to extend for up to forty-eight additional months. It is the Governments intention to solicit and negotiate only with this source. Please refer to the Sole Source Justification. This is not a solicitation; it is notice of intent to sole source a requirement. Inquires/information received after established deadline of September 22, 2008 shall not be considered. The submission of any data for review shall not impede award of this contract as planned. The Government does not intend to pay for information solicited. This synopsis is issued pursuant to FAR 6.302-1. JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETION Sudbury Systems Inc. to provide RTAS Pulse Maintenance for RTAS System in radiology SVC at the VA Boston Healthcare System (JP) 10/1/08 through 9/30/09. 1.Identification of the agency and the contracting activity Boston VA Healthcare System - A&MMS 2.Nature and/or description of the action being approved. Sole Source procurement of RTAS Contract service. 3.Description of the supplies or services required to meet the agencys needs (including the estimated value). Full service contract for RTAS Digital Dictation System. 4.Identification of the statutory authority permitting other then full and open competition. FAR Part 6.302-1, only one responsible source. 5. Demonstration that the proposed contractors unique qualifications or the nature of the acquisition requires use of the authority cited. Contractor, Sudbury Systems Inc (DBA RTAS Systems) is the only provider of full maintenance for this machine. 6.Description of efforts made to ensure that offers are solicited from as many potential sources as is practicable, including whether a Commerce Business Daily Notice was or will be publicized as required by subpart 5.2 (copy attached) and, if not, which exception under 5.202 applies. The only provider of parts for these units. This requirement is expected to exceed $25,000 and in accordance with FAR 5.201(b) (1) a notice will be posted through FBO. 7.Determination by the contracting officer that the anticipated cost to the government will be fair and reasonable: As contracting officer, I certify the cost is fair and reasonable, and advantageous to the government. 8. Description of the market survey conducted (i.e., names of firms and date(s) the firms were contacted) and the results or statement of the reasons a market survey was not conducted: No other firms were contacted. Contractor, Sudbury Systems Inc., has the expertise, qualification and experience to provide quality service per the government requirements. 9. Any other facts supporting the use of other than full and open competition, such as an explanation why technical data packages, specifications, or engineering descriptions, statements of work, or purchase descriptions suitable for full and open competition have not been developed or are not available: This work requires contractor Sudbury Systems Inc experience and expertise for RTAS system. Proprietary issues would not allow for full and open competition. 10.A listing of the sources, if any that expressed, in writing, an interest in the acquisition: None to Date. 11.A statement of the actions, if any the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required: The contracting activity will continue to encourage full and open competition whenever possible. Statement of Work RTAS System Dictation and Medical System The purpose of this contract is for the vendor, Sudbury Systems Inc., to service RTAS Pulse Maintenance for RTAS system in radiology SVC at VA Boston Healthcare System (JP) required from October 1, 2008 through September 30, 2009 with (4) options years are anticipated and shall be awarded. Point of Contact, Contracting Officer, Gloria Voudren, email: gloria.voudren@va.gov System RTAS Pulse Dictation and Reporting Systems. (1)Summary: This service contract shall include parts, labor and equipment required to perform full service level on the RTAS System. All equipment shall be maintained in proper operating condition as specified by the manufacturer. Vender must have proven access to original equipment, manufacturers (OEM) parts manuals and schematics to perform the service. Vendors must provide their own EOM Manuals and schematics, which must be available on site at time of service. All defective parts replaced become the property of the vendor. (2)Hours of Coverage: Contract hours will be 24 hours per day, 7 days per week per year. (3)Response time: Contractor shall provide phone call back by a qualified technician within two hour of service request and on-site response by a qualified technician with 4 hours of original request for service or at a later time specified or at a later time specified by Biomedical Engineering. Contractor will report to Biomedical Engineering upon arrival. (4)Qualification of Vendor: Vendor will provide documentation of substantial experience working on the identified make and model instrument. This documentation shall specifically include individuals who will work on the systems. Within 10 business days upon contract award, vendor shall provide documentation to the contracting officer a list of qualified trained personnel who will be servicing the VA equipment to include current certificate(s) of specialized training. Should the government exercise option year(s) on this contract, vendor shall provide an updated list of qualified individuals who will work on the systems to the Contracting Officer within 10 business days of award extension. Contracting Officer reserves the right to request factory training certificates from vendor personnel for servicing equipment under contract to determine qualifications. (5)Specifications of Work: Contractor will follow manufacturers recommendations for PM, repair calibration and modifications, including use of diagnostic software where applicable. Replacement software will include all site-specific adaptation present in originally delivered software. (6)Guaranteed Uptime: A guaranteed uptime of 95% shall be maintained during hours of coverage to date: Uptime % is calculated as follows: Productive time minus down time divided by productive time 100. Productive time is planned time of use of equipment. Downtime begins at time of first service call until equipment is returned to proper operating conditions. (7)Update: Vendor will provide all software and hardware updates upon release at no additional cost to the Government throughout the life of this contract. (8)Documentation Requirements: Service field reports shall be provided at the time of the service call and must be signed by contracting officer COTR and filed with Biomedical Engineering department. Summary (or duplicate copies) of field service reports must be included with the invoices. Field service reports shall include written evidence of performance of all procedures and tests as required by the manufacturer. They shall include itemized parts and labor. (9)Services and parts not covered by contract: Contracting Officer or Contracting Officers COTR authorization for any work or parts outside the scope of this contract must be received prior to performance of work or payment will not be authorized. Parts required that are not covered by contract will be purchased by the VA and installed under the terms of the contract. SCHEDULE OF SUPPLIES/SERVICES AND PRICES/COSTS SECTION B 1 RTAS Pulse Maintenance for the RTAS System in radiology SVC at the VA Boston Healthcare System (JP). Provide all parts, service, (7 days a week, 24 hrs per day). Contract to cover service from 10/1/08 through 09/30/09 with (4) options years are anticipated and shall be awarded. Base Year:10/1/2008 through 9/30/2009 ItemQtyUnit Unit Amount One12MO$__________ Grand Total: _____________________________ Option Year 1:10/1/2009 through 9/30/2010 ItemQtyUnit Unit Amount One12MO$__________ Grand Total: _____________________________ Option Year 2:10/1/2010 through 9/30/2011 ItemQtyUnit Unit Amount One12MO$__________ Grand Total: _____________________________ Option Year 3:10/1/2011 through 9/30/2012 ItemQtyUnit Unit Amount One12MO$__________ Grand Total: _____________________________ Option Year 4:10/1/2012 through 9/30/2013 ItemQtyUnit Unit Amount One12MO$__________ Grand Total: _____________________________ Publish to FBO:Thursday, September 18, 2008 @12:00 pm EST for 5 days; Deadline:Monday, September 22, 2008 @12:00 pm EST.
- Web Link
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- Place of Performance
- Address: Radiology SVC;Deartment of Veterans Affairs;VA Boston Healthcare System;150 South Huntington Ave;Jamaica Plain, MA<br />
- Zip Code: 02130<br />
- Zip Code: 02130<br />
- Record
- SN01675206-W 20080920/080918223500-c4d39d8bd44e8f5c15e56c88cbe88776 (fbodaily.com)
- Source
-
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