PRESOL | J | Preventive Maintenance on Binding Equipment, Bolling AFB DC

FBO DAILY ISSUE OF SEPTEMBER 18, 2008 FBO #2488
SOLICITATION NOTICE

J -- Preventive Maintenance on Binding Equipment, Bolling AFB DC

Notice Date: 9/16/2008
Notice Type: Modification/Amendment
NAICS: 333313 — Office Machinery Manufacturing
Contracting Office: Department of the Air Force, Direct Reporting Units, 11th CONS, 110 Luke Avenue Building 5681, Bolling AFB, DC, 20332-0305
ZIP Code: 20332-0305
Archive Date: 10/3/2008
Point of Contact: Catherine B. Perry,, Phone: (202) 767-7957
E-Mail Address: catherine.perry@bolling.af.mil
Small Business Set-Aside: Total Small Business
Description: AMENDMENT 0002: THE FOLLOWING CHANGES ARE HEREBY MADE AND INCORPROATED HERETO: THE DATE FOR RECEIPT OF PROPOSALS IS HEREBY EXTENDED TO 18 SEPTEMBER 08, 4:00 P.M. EASTERN STANDARD TIME (EST). ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED. AMENEMENT 0001: THE FOLLOWING CHANGES ARE HEREBY MADE AND INCORPORATED HERETO: CHANGE THE VERBIAGE FROM: REQUEST FOR PROPOSAL (RFQ) TO READ: REQUEST FOR QUOTATION (RFQ). CHANGE THE PERIOD OF PERFORMANCE FOR THE BASE YEAR FROM: 29 SEPTEMBER 2008 THROUGH 30 SEPTEMBER 2009 TO READ: 22 SEPTEMBER 2008 THROUGH 31 AUGUST 2009. ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ) No, FA7012-08-T-0057. The solicitation document; incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-26. This is set aside for 100% small business. The North American Industry Classification System code is 333313, with a business size standard of 1000 employees. CONTRACT LINE ITEM NUMBERS: 0001: BASE YEAR: Nonpersonal Services: To provide preventive maintenance and repair for the binding equipment at the Airman Family and Readiness Center (Bldg 13) at Bolling AFB, DC, in accordance with the attached Statement of Work (SOW). QTY: 4 QUARTERLY, UNIT PRICE: $________, EXTENDED AMOUNT: $_________. 0002: Nonpersonal Services: The contractor shall furnish all labor and transportation necessary to perform unscheduled service calls for the binding equipment at the Airman Family and Readiness Center (Bldg 13) at Bolling AFB, DC, in accordance with the attached Statement of Work (SOW). ESTIMATED QTY: 80 HOURS, UNIT PRICE: $________, NOT TO EXCEED AMOUNT: $_________. 0003. Nonpersonal Services: The contractor shall furnish all parts and materials for binding equipment at the Airman Family and Readiness Center (Bldg 13) at Bolling AFB, DC, in accordance with the attached Statement of Work (SOW). NOT TO EXCEED AMOUNT $3,000.00. Period of Performance for Base Year: 22 September 2008 through 31 August 2009. 1001: OPTION YEAR I: Nonpersonal Services: To provide preventive maintenance and repair for the binding equipment at the Airman Family and Readiness Center (Bldg 13) at Bolling AFB, DC, in accordance with the attached Statement of Work (SOW). QTY: 4 QUARTERLY, UNIT PRICE: $________, EXTENDED AMOUNT: $_________. 1002: Nonpersonal Services: The contractor shall furnish all labor and transportation necessary to perform unscheduled service calls for the binding equipment at the Airman Family and Readiness Center (Bldg 13) at Bolling AFB, DC, in accordance with the attached Statement of Work (SOW). ESTIMATED QTY: 80 HOURS, UNIT PRICE: $________, NOT TO EXCEED AMOUNT: $_________. 1003. Nonpersonal Services: The contractor shall furnish all parts and materials for binding equipment at the Airman Family and Readiness Center (Bldg 13) at Bolling AFB, DC, in accordance with the attached Statement of Work (SOW). NOT TO EXCEED AMOUNT $3,000.00. Period of Performance for Option Year I: 1 October 2009 through 30 September 2010. 1. DESCRIPTION OF SERVICES. The Contractor shall furnish all personnel, management, tools, materials, supplies, equipment, transportation and other items and services necessary to perform preventive maintenance on binding equipment located in the Airman and Family Readiness Center, Building 13, 118 Brookley Ave Suite 100, Bolling Air Force Base, DC 20032. 1.1. MAINTENANCE SERVICES. The contractor shall provide full preventive maintenance inspection and repair in accordance with the appropriate equipment manufacturer's specifications/recommendations, and standard practices. Contractor shall respond to all service calls as required. The contractor shall be responsible for repair and replacement of all worn or failed components and parts and doubtful components that are approaching the point of failure. Replacement parts shall be of like or current design to the existing binding equipment. A list of equipment is included in Appendix. 1.1.1. The contractor shall perform preventive maintenance during each quarterly inspection to ensure reliable and continuous safe operation. The maintenance work shall correct and prevent system failure and maximize the overall operating efficiency of all binding equipment. Contractor shall ensure equipment meets the required performance specification as designed by the equipment manufacturer. The maintenance work shall be in accordance with commercial practices or manufacturer's specifications, if available, and shall be intended to maintain the equipment in safe and reliable operating condition until the next scheduled maintenance. 1.1.2. The contractor shall submit a quarterly preventive maintenance schedule for each piece of equipment to be inspected on a Thursday or Friday for each quarter. Maintenance shall include but not limited to functional checks inspect adjustments, cleaning, tightening and lubricating all pieces of equipment. 1.1.3. The contractor shall prepare and submit a written inspection report within two-business days upon completion of all equipment inspections to the Quality Assurance Personnel (QAP). The report shall identify each equipment, the location, maintenance work performed, repairs needed, date of inspection, name of inspector, and overall condition of the equipment. If repairs require work considered over and above routine maintenance work, the contractor shall notify the Government's QAP for appropriate decision and action. 1.1.4. Cleaning Materials. The contractor shall supply all lubricants and cleaning materials. All lubricants shall be of the type and grade recommended by the equipment manufacturer. 1.2. CLEAN-UP. The contractor shall remove all trash, debris, or surplus materials from the work site at the end of each workday and shall leave the work site clean of all debris when work is completed. At no time shall the contractor block a fire exit. 1.3. Equipment that cannot be repaired on site shall be picked up and signed out by the contractor to be repaired in the contractor's shop. Prior to the removal of equipment from the facility and installation for repair, the contractor must sign for the down equipment on a hand receipt (AF Form 1297, Temporary Issue Receipt) document and provide a copy to the Government. All repaired equipment must be returned to the ordering agency within three (3) working days. If additional repair time is required, you must coordinate with the QAP. 1.4. INTERVENING SERVICE CALLS. Intervening service calls are defined as additional visits and services requested at any time other than regularly scheduled visits. Intervening calls (routine and emergency) shall include determining the cause of trouble and making repairs or adjustments which require parts, supplies and labor hours. The contractor must notify the customer of all projected downtime and estimated time for repair. The contractor shall prepare and submit a written report within two business days after repairs are completed. The report shall include the date and time of the service call, the location of equipment, the repairs performed, and the name of the technician performing the repairs. When a service call is placed against this contract by the Contracting Officer or his designated representative (QAP), the contractor shall perform in accordance with the following paragraphs. 1.4.1. Routine Calls. The contractor shall commence repair work within twenty-four (24) hours after receipt of a valid service call. All work will be accomplished during the regular business hours 0730 -1700, Monday - Friday. All repair work shall be in accordance with normal commercial practices using parts specified by the equipment manufacturer or items of equal or better quality. Equipment shall be repaired and functioning normally within 72 hours after receipt of service calls. 1.4.2. Emergency Calls. The contractor shall commence repair work within eight (8) hours after receipt of a valid service call. All work will be accomplished during the regular business hours 0730 -1700, Monday - Friday. All repair work shall be in accordance with normal commercial practices using parts specified by the equipment manufacturer or items of equal or better quality. Equipment shall be repaired and functioning normally within 48 hours after receipt of service calls. 1.4.3. Callbacks. Callbacks shall be performed at no additional cost to the government. 1.5. PARTS AND MATERIALS ONLY FOR SERVICE CALLS. The government shall reimburse the contractor for those parts used in repairing the equipment to be maintained under this contract. Parts needed for repairing equipment shall be coordinated with the government representative for approval prior to ordering. Shipping and handling cost will be reimbursed in full by the government. The contractor shall acquire parts and materials required for the performance of this contract, provided sufficient funds remain on the contract for parts and materials. The contractor shall purchase parts and materials at the lowest price obtainable and secure reasonable competition for such purchases when available. All discounts and rebates shall be credited to the government. 1.5.1. All parts and materials shall be genuine replacement parts, as manufactured or recommended by the manufacturer. All parts shall be U.L. approved/Listed. Only new standard parts shall be used in completed repairs. All replaced parts obtained by the contractor shall be invoiced at contractor's cost. Additional cost/mark-up on materials of work performed by sub contractor will not be accepted. Government is exempted from paying all taxes. The contractor shall provide a copy of the original supplier's invoice, tickets, sales slips or other documents, identifying items purchased under the reimbursable line item of the contract. All documents shall be available for the QAP review and the contracting officer review and audit. 1.5.2. The contractor shall supply at their expense, (no cost the government) all materials, test equipment, supplies of the craft, trade, profession, or regular line of business of work as it relate to the Statement of Work. (i.e. lubricates, rags, cleaning items, solvents, tools, test equipment, etc). 1.5.3. The contractor shall provide to the Contacting Officer's Representative a service report within two business days itemizing all parts and materials used, upon completion of each service call. Both the contractor and the designated representative must sign the report before the service call can be officially closed. In addition to the required signatures, the report shall include the date and time of service call, location of the elevator, repairs performed, date and time repairs completed, description parts/materials replaced and actual cost, contract number, and the name of the technician performing the repairs. 1.6. LABOR FOR SERVICES CALL ONLY. 1.6.1. The government will reimburse the contractor for all labor hours used in repairing the equipment maintained under this contract during routine and emergency calls. All labor shall be billed under the hourly rates as specified in the contract. 1.6.2. Labor charges will not apply for time spent by the contractor personnel before arrival at the site, awaiting arrival of additional contractor personnel and/or delivery of parts after service has commenced. 1.6.3. All service calls, once started, shall be worked until equipment is back in service or, as a minimum, render the equipment safe until parts are received and work can commence. After repairs have been completed the contractor shall prepare and leave on copy of a service report, which shall be signed by the government representative. 1.7. QUALITY CONTROL. The contractor shall develop and maintain a Quality Control Plan (QCP) to ensure maintenance and repair services are performed in accordance with applicable standards and codes. The contractor shall develop and implement procedures to identify and prevent defective services from recurring. As a minimum, the contractor shall develop quality control procedures that address the areas identified in paragraph 2, Service Delivery Summary. The government evaluator must have a quality control inspector (QCI) to notify in case of customer complaints. A copy of the QCP shall be submitted to the contracting officer for approval within 30 calendar days after contract award. 1.7.1. The Contractor shall maintain adequate records of all audits and inspections; nature and number of observations made the number and type of deficiencies found, and the nature of corrective action taken as appropriate. The QCI function shall ensure that timely and effective corrective action is obtained from all deficiencies identified by the Government. All deficiency responses shall include identification of the cause of the deficiency, actions taken to preclude recurrence and an analysis of the quality program's effectiveness in the area of the deficiency. 1.7.2. The QA function shall develop and maintain a training program designed to ensure all Contractor personnel are clearly aware of the contractual requirements and are current with any changes throughout the life of the contract. 1.8. QUALITY ASSURANCE. The Government will evaluate the Contractor's performance under this contract for customer satisfaction. Government personnel will record all customer complaints. Customer complaints will be done according to standard inspection procedures or other contract provisions. Any action taken by the Contracting Officer as a result of customer complaints will be in accordance to the terms of this contract. The Contractor is advised that quality control procedures may be performed periodically after each service and the equipment tested to insure compliance with the terms and conditions of the contract and standard commercial practice. The Contractor shall provide and maintain an inspection system acceptable to the Government covering the service under the contract. 1.9. HOURS OF OPERATION. Normal hours of operations hours for the Airman and Family Readiness Center are from 0730-1700 hours, Monday through Friday. 1.10. FEDERAL HOLIDAYS. The contractor is not required to provide services on the observed Federal holiday. The following is the federal holidays observed by this installation. New Years Day 1 January Martin Luther King Third Monday in January Washington's Birthday Third Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December 1.11. SECURITY REQUIREMENTS. The Contractor shall not employ any person who is an employee of the United States Government, if the employment of that person would create a conflict of interest nor shall the contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such a person seeks and receives approval in accordance with DoD 5500-7 (for military) or AFR 40-375 (for civilians). In addition, the contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in AFI 64-124. 1.11.1 Base Entry Passes. The contractor shall submit to the Contracting Office a list of all employees full name that will be working on base, along with their date of birth and social security numbers not later than five (5) days prior to start of work in order to insure base entrance passes. The contractor must complete AF Form 75, Request for Visitor/Vehicle Pass for all employees and vehicle passes for all contractor and personal vehicles entering Bolling AFB upon proof of employment, insurance, ownership of vehicle (s), and valid driver's licenses. DD form 1172, application for Uniformed Services Identification Card. Any lost vehicle and entry passes/badges shall be reported immediately to Security Forces and the QA. 1.11.2. Lost vehicle and entry passes shall be reported to Security Forces and the Quality Assurance Personnel. The contractor shall retrieve all identification media, including vehicle passes from employees who depart the company for any reasons before the contract expires. 1.11.3. The contractor and their employees shall confirm to all base regulation and directives pertaining to security, fire, safety, traffic and personnel clearances as they pertain to the contractor's activities on Bolling AFB. The contractor is responsible for all employees' traffic violations and shall be required to pay all fines/penalties. 1.11.4. The contractor shall be responsible for safeguarding all government property provided for contractor's use. Contractor shall ensure that all government facilities, equipment, and materials are secured, at the end of each work period. The contractor must comply with Occupational Safety and Health Standards (OSHA). All electrical work shall conform to the National Electric Code. 1.11.5. Retrieving Identification Media. The contractor shall retrieve all identification media, including vehicle passes from employees who depart for any reason before the contract expires; e.g., terminated for cause, retirement, etc. 1.12. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE NATIONAL COMMAND AUTHORITY OR OVERSEAS COMBATANT COMMANDER. The contractor shall perform all services under this contract during a national emergency or crisis according to the Department of Defense Instruction (DODI) 3020.37. The contractor is expected to perform all services, unless otherwise directed by an authorized government representative. 1.13. CONTRACTOR FURNISHED ITEMS AND SERVICES. Except for those items and services specifically stated in paragraph 3, Government Furnished Property, the contractor shall furnish everything necessary to perform this contract. 1.14. CONTRACTOR PERSONNEL. 1.14.1. Listing of Employees. The contractor shall maintain a current listing of employees. The list shall include employee's name, date of birth, and social security number. The list shall be validated and signed by the company Facility Security Officer (FSO) and provided to the contracting officer prior to the contract start date. Updating listings shall be provided when an employee's status or information changes. 1.14.2. The contractor shall not employ persons for work on this installation if such employee is identified to the contractor by the contracting officer as a potential threat to the health, safety, security, general well being, or operational mission of the installation and its population. 1.14.3. The management and control of contractor employees in the performance of this contract shall be the responsibility of the contractor; however, the contractor shall comply with the contract requirements and Bolling Air Force regulations concerning conduct of employees. 1.14.4. The contractor shall provide qualified and trained employees for all equipment used in this contract. Additionally, the contractor shall ensure employee familiarization with OSHA and Air Force Safety Standards. 1.14.5. The contractor shall not employ any person who is an employee of the United States Government, if the employment of that person would create a conflict of interest nor shall the contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such a person seeks and receives approval in accordance with DoD 5500-7 (for military) or AFR 40-375 (for civilians). 1.15. WARRANTY. Warranties offered under this contract shall be the standard warranties offered under commercial standards. 2. SERVICES SUMMARY. Performance Objective: Perform Preventive Maintenance. Correct and prevent system failure and maximize the overall operating efficiency of equipment. SOW Para. 1.1.1. Performance Standard: 95% of equipment are operational at all times. Performance Objective: Intervening Service Call Repairs. Response and repair is made within the specified time. SOW Para. 1.4 - 1.42. Performance Standard: Service calls response and repairs of service calls are timely 98% of the time. Performance Objective: Submit Maintenance and Repair Reports. Accurate reports are delivered within two business days. SOW Para. 1.1.3 & 1.4. Performance Standard: 98% of all reports are timely and accurate. 3. GOVERNMENT FURNISHED PROPERTY AND SERVICES. 3.1. Government Furnished Utilities. The government will furnish utilities for the operation of the facilities provided. These utilities include heating, fuels, gas, electricity, water and sewer, class B phone lines (for official use only) postal distribution on Bolling AFB, refuse collection, pest control, fire and police protection, and emergency medical service. 3.2. Conservation of Utilities. The contractor shall ensure employees practice utilities conservation. The contractor shall operate under conditions that prevent the waste of utilities to include: turning off lights, water faucets or valves when not in use. 4. APPENDICES. Appendix A - Equipment located in the Airman and Family Readiness Center (A&FRC), Bldg 13. 1. Item: Digi Coil System, Manufacturer, GBC, Serial # SF39090E, Location: Bldg 13. 2. Item: Ap-2Ultra Automatic Punch, Manufacturer, GBC, Serial #SH43048E, Location: Bldg 13. INSPECTION AND ACCEPTANCE TERMS: SERVICES/INSTALLATION OF WORK SHALL TAKE PLACE NO LATER THAN 30 SEP 08. Supplies/Materials shall be delivered to 118 Brookley Avenue, building 13, Bolling AFB, DC 20032. Services will be inspected by Quality Assurance Personnel at the job site. The contracting officer shall follow FAR 52.212.4, Contract Terms and Conditions-Commercial Items for contractor's failure to perform satisfactory services or failure to correct non-conforming services. FAR PROVISIONS: The provisions at 52.212-1, Instructions to Offerors-Commercial Items and Addendum to FAR CLAUSE 52.212-1 applies to this acquisition are as follows: 52.252-1 http://farsite.hill.af.mil, 52.252-5: (b) DFARS (Chapter 2), and 252.225-7000. A site visit will be conducted on 10 September 2008 at 2:00 p.m. EST at the Airmen Family and Readiness Center on Bolling AFB, DC. (NOTE: IT WILL TAKE APPROXIMATELY 60 MINUTES TO OBTAIN A BASE PASS; THEREFORE, PLEASE PLAN TO ARRIVE NO LATER THE VISTOR CENTER AT 1:00 P.M.) ATTENDEES MUST HAVE CURRENT DRIVERS LICENSE, INSURANCE AND REGISTRATION TO ENTER BASE. Attendees must enter through the south gate at the visitor's center. All attendees will meet at the visitor's center by 1:00 p.m. EST and will caravan to the site visit destination thereafter. Each offeror may send up to two (2) representatives. Offerors planning to attend the site visit must provide the names of each representative to Catherine B. Perry by fax (202) 767-7887 or email catherine.perry@bolling.af.mil, no later than 9 September 2008, 4:00 p.m. E.S.T. Offerors are not required, but strongly encouraged to attend the site visit. All quotes must be received by 4:30 p.m. EST on 16 September 2008 by mail to 11 CONS/LGCO, 20 MacDill Blvd., Ste. 400, Bolling AFB, DC 20032, by fax to (202) 767-7887 or via email to catherine.perry@bolling.af.mil. FAR 52.212-2, Evaluations-Commercial Items, applies to this acquisition. EVALUATION PROCEDURES: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer, conforms to the solicitation and price is determined most advantageous to the Government in accordance with the requirement. Only those offerors determined to be in compliance with the requirements as stated in this solicitation will be considered for award. If additional information is required to support price reasonableness, each offeror may be required to provide a hard copy of their price break-down. Non-conformance with this requirement may result in the offerors quote being determined unacceptable. FAR 52.212-3, "Offeror Representatives and Certifications-Commercial Items" applies to this acquisition and offeror(s) must include, a completed copy with its offer. FAR 52.212-3 can be obtained from http://farsite.hill.af.mil or from http://orca.bpn.gov if registered in ORCA (Online Representation and Certifications application). FAR CLAUSES: The clause at 52.212-4, Contract Terms and Conditions-Commercial Items is hereby incorporated. Addendum to FAR Clause 52.212-4 applies to this acquisition, specifically the following cited clauses: 52.204-9, 52.209-6, 52.214-31, 52.214-34, 52.214-35, 52.217-8: 30 days,52.217-9: (a) 15 days; 60 days (c) 24 months, 52.225-13, 52.223-6, 52.223-11, 52.232-19, 52.237-1, 52.237-2, 52.247-34, 52.252-2 http://farsite.hill.af.mil, 52.252-6:(b) DFARS (Chapter 2), 52.253-1, 252.204-7003, 252.204-7004, ALT A, 252.223-7006, 252.232-7010, 52.253-1, 252.204-7006, 252.212-7001 (DEV): 252.232-7003 and 252.247-7023, ALT III, 52.243-7001, 252.246-7000, 5352.201-9101 (c): Mrs. Diane Dade, 1535 Command Drive, Suite 202, Andrews AFB, Camp Springs, MD 20762, phone #301-981-7342. FAR CLAUSE 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, including the following sub-clauses apply to this acquisition: 52.219-6, 52.222-3, 52.222-21, 52-222-22, 52.222-25, 52.222-26, 52.222-36, 52.222-41, 52.222-43, 52.223-5, 52.232-33, 52.233-3, 52.233-4 and 52.222-42: THIS IS FOR INFORMATION ONLY: IT IS NOT A WAGE DETERMINATION: Employee Class: Electronics Technician Maintenance I, Monetary Wage-Fringe Benefits: WG-8, $21.99; Employee Class: Machinery Maintenance Mechanic, Monetary Wage-Fringe Benefits: WG-10, $24.59. The incorporated Wage Determination 2005-2103, dated May 29, 2008, revision 6 is applicable. The web site is http://www.wdol.gov. To be eligible for an award, contractor must be registered in the Central Contractor Registration (CCR) database. A contractor can contact the CCR by calling 1-888-227-2423 or e-mail at http://www.ccr.gov. NO EXCEPTIONS. A DUNS (Dun and Bradstreet) number is required in order to register. All invoices shall be submitted through Wide Area Work Flow. You can register at https://wawf.ef.mil/index.html. All proposals must be received by 4:00 P.M. Eastern Standard Time (EST) on 18 September 2008. Proposals can be mailed to the 11th Contracting Squadron/LGCO, 20 MacDill Blvd, Suite 400, Bolling AFB, DC 20032, faxed to (202) 767-7887 or e-mailed to catherine.perry@bolling.af.mil. An official authorized to bind your company shall sign and date the proposal. Questions concerning this solicitation should be addressed to Catherine B. Perry, Contract Specialist, Phone (202) 767-7957.
Web Link: FedBizOpps Complete View
(https://www.fbo.gov/?s=opportunity&mode=form&id=6b85de35e1390bcb92061f529ca1685c&tab=core&_cview=1)
Place of Performance: Address: 118 Brookley Avenue, Suite 100, Bolling AFB, District of Columbia, 20032-0305, United States; Zip Code: 20032-0305
Record: SN01671924-W 20080918/080916221413-6b85de35e1390bcb92061f529ca1685c (fbodaily.com)
Source: FedBizOpps Link to This Notice
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J -- Preventive Maintenance on Binding Equipment, Bolling AFB DC