SOLICITATION NOTICE
C -- RiskMAP Production and Technical Services (P&TS)
- Notice Date
- 9/11/2008
- Notice Type
- Presolicitation
- NAICS
- 541330
— Engineering Services
- Contracting Office
- Department of Homeland Security, Federal Emergency Management Agency, Mitigation Section, 500 C Street SW, Patriots Plaza -- 5th Floor, Washington, District of Columbia, 20472
- ZIP Code
- 20472
- Solicitation Number
- HSFEHQ-08-R-0132
- Archive Date
- 10/29/2008
- Point of Contact
- Danielle Cotten,, Phone: 2026464361, Kevin M Kelly,, Phone: (503) 414-3238
- E-Mail Address
-
Danielle.Cotten@dhs.gov, kevin.kelly@or.usda.gov
- Small Business Set-Aside
- N/A
- Description
- General Description: The Department of Homeland Security, Federal Emergency Management Agency (FEMA), requires services under the Brooks A-E Act as implemented in FAR Subpart 36.6 to provide support for the Production & Technical Services portion of the Risk MAP Program. FEMA intends to award up to 3 Performance Based, Indefinite-Delivery, Indefinite-Quantity, Architect Engineer contracts to support this effort. The detailed process that will be followed is listed in the Selection Process section below and will consist of a Phase 2submission of SF Form 330's, followed by selection of a short list of firms to continue into Phase 2. This pre-solicitation notice will be the only notice published for this opportunity. The solicitation will not be published on FEDBIZOPPS and will only be released to the most highly qualified firms. The Architect-Engineering services required under these contracts include: Producing effectual, flexible and sustainable Risk MAP products that are aligned with user needs using innovative production processes; strengthening beneficial partnerships in order to develop improved understanding of flood risk and other hazard information and further the goals of Risk MAP; and p romoting the use of Risk MAP products throughout the Risk MAP lifecycle at the local level for loss reduction. See the attached Statement of Objectives (SOO) and the following website for information on the Risk MAP Program at: https://riskmap.securespsites.com/default.aspx Submission Requirements: All submittals, to include portions from subcontractors, shall use a type pitch that is no smaller than a standard eleven-point font type, with the exception of charts, graphs, or tables, which shall use a pitch no smaller than 10-point. Offerors shall submit - One Original, 9 hard copies and 5 electronic copies of the completed form SF330 showing project experience and personnel who will perform the work. Electronic copy format: •· Each electronic copy shall be submitted on an individual CD. •· Text documents or parts of documents should be in printable, searchable Portable Document Format (PDF). •· Charts, graphs, spreadsheets and other numerical documents shall be submitted in printable, Microsoft Excel 2003 format. (.XLS) •· Charts, graphs and spreadsheets shall retain all formulas and references. The following information must appear on the face of all forms and on the outside of the envelope: •· Submitted in Response to RFP: HSFEHQ-08-R-0132 •· Contract Specialist: Mr. Kevin Kelly •· Room: Mitigation Section, Patriot Plaza 5th Floor Submissions should be mailed to the following address: Federal Emergency Management Agency Acquisition Operations Branch Mitigation Section Attn: Kevin M. Kelly 500 C Street SW, PP 5th Floor Washington DC 20472 Submissions may be hand delivered to the following address: Federal Emergency Management Agency Acquisition Operations Branch Mitigation Section Attn: Kevin M. Kelly 500 C Street SW Washington DC 20472 To assure consideration, all information must be received by the Contracting Officer no later than 2:00 PM, EDT on Tuesday 14 October 2008. Strict adherence to the submission instructions will be enforced. In addition submissions must acknowledge notice/receipt of all amendments or modifications. Facsimile transmissions or electronic submissions will not be accepted. SF 330 Part I - Contract-Specific Qualifications: A prime or joint venture SF 330 Part I submittal must not exceed sixty (60) pages, 8 1/2" x 11" front side only. Charts and drawings will be counted as two pages if submitted on 11 x 17" size paper. Double-sided pages shall be counted as two pages. The 60 page limit does not apply to Part II of the SF 330. Front and back cover pages and tab pages will not be counted in the page limit nor will these pages be evaluated; i.e., any information listed on these pages will be ignored. All pages following the first sixty (60) pages will not be considered. All other material such as brochures or samples of work, attachments or extra pages will not be considered. SF 330 Part II - General qualifications: Part II is required for each branch office of the prime firm and any subcontractors that will have a key role in the proposed contract. There is no page limit on Part II. Firms not performing all work in-house must identify proposed business structure in their submittal. Joint ventures must include a copy of the legal joint venture agreement with the chief executive of each entity identified. Copies of any agreements between firms participating in a prime/subcontractor relationship must also be included in the submittal. The joint venture and the prime/subcontractor documents will not be subject to the page limitation set forth above. Any submission with a joint venture or subcontractor business structure must list the percentage and type of work that will be performed by each participating firm. The IVL (Interested Vendors List) feature has been activated on the Vendors Portal to FedBizOpps, and firms are encouraged to provide their contact information there to help maximize teaming arrangements and small and small disadvantaged business participation on this procurement. Only firms responding by the date and time stated above will be considered for selection. Late responses will be handled in accordance with FAR 52.215-1, Late Submissions, Modifications, and Withdrawals of Bid. No materials will be returned. This is not a request for proposal. No other announcement is anticipated for this requirement. Selection Process: The selection process shall be in accordance with Federal Acquisition Regulation Part 36, Subpart 36.6, Performance-Based Contracting, and the Brooks Act (Public Law 92-852). Clarifications may be requested at any time. The selection process will be accomplished in two phases: Phase 1: Screening Phase : During which the SF330 will be evaluated against the Selection Factors 1-5 listed below to select the most highly qualified firms (the Short List) for continued participation in the procurement process. The letter notifying those firms selected for the short list will contain an appointment for one-on-one due diligence sessions with the Agency staff. Expenses for due diligence will not be reimbursed. For planning purposes, it is anticipated that these sessions will be conducted at FEMA Headquarters, Washington, DC and shall not take longer than two (2) hours. In preparation for their due diligence session, firms should review the website above and the SOO. Phase 2: Selection Phase: The short-listed firms will be invited to submit additional information and participate in discussions pursuant to FAR 36.602-3(c). The additional information will consist of a comprehensive Project Management Plan (PMP), Technical Work Plan (TWP), and a Quality Management Plan (QMP) that address the firm's solution to meeting the SOO. The page limit for the Phase 2 submission is 75 pages. The plans will be reviewed before discussions are held. Each of the short-listed firms shall be given an opportunity to participate in discussions. After reviewing the Phase 2 submission, a letter will be sent to each of the short listed firms scheduling a date for the discussions and containing a list of questions covering materials submitted previously. Each firm is responsible for ensuring that any required presentation equipment is available and working properly for their portion of the discussions. During discussions, the short-listed firms may be requested to provide further clarification concerning their submissions. After discussions, the firms will be evaluated and ranked, based on the information presented in their previous submissions and the discussions. Selection Factors 1-6 listed below will be used for making the final selection(s). Both unsuccessful firms and firms selected for negotiation of a contract will be notified. Negotiations will be conducted beginning with the most highly ranked firms in the selection and will proceed until all awards have been made. Selection Factors: Six (6) Factors will be used in the selection of firms. Factors 1 through 5 will be used to evaluate firm's SF-330s during Phase 1. Factors 1, 2 and 3 are considered critical and are of equal value; Factor 4 and 5 are less important than Factors 1, 2 and 3, and are listed in descending order of importance. In addition to Factor 1 through 5, Factor 6 will be used to evaluate the firm's Phase 2 submission (PMP, TWP, and QMP) during Phase 2. Factor 6 is less important than Factors 1, 2 and 3 and more important than Factors 4 and 5. Should the content of a firm's PMP, TWP, and QMP impact any of the Phase 1 ratings, the ratings for Phase 1 shall be revised as appropriate. Sub Factors within a Factor are of equal importance. FACTOR 1: PROFESSIONAL QUALIFICATIONS AND CAPABILITIES Sub Factor A: The Government will evaluate how the Offeror's proposed solution demonstrates the c apability of the firm in hydrology, hydraulics and coastal analysis for purposes of flood risk assessment and floodplain mapping; integrating engineering and Geographic Information Systems ( GIS) staff in project implementation, particularly in the application of automated engineering and floodplain mapping tools; and applying flood hazard data for use in regulatory programs, risk assessments, and Hazard Mitigation Planning. Sub Factor B: The Government will evaluate how the Offeror's proposed solution demonstrates the firm's knowledge and understanding in the National Flood Insurance Program and Hazard Mitigation Planning, including all applicable regulations, policies, procedures and guidance documents; and the field of floodplain management and the implementation of those standards to achieve flood loss reduction. Sub Factor C: The Government will evaluate how the Offeror's proposed solution addresses coordinating and working seamlessly with contractors on the same projects and program for the common benefit of the program and client; finding efficiencies and reducing project costs and delivery schedules, without sacrificing quality; and in project management, quality assurance planning, quality control reviews and applying Earned Value Management. FACTOR 2: SPECIALIZED EXPERIENCE AND TECHNICAL COMPETENCIES Sub Factor A: The Government will evaluate how the Offeror's proposed solution addresses capability and experience in specialized engineering analyses, such as: a nalyses for coastal and inland water bodies, including, but not limited to: storm surge or other coastal stillwater level analysis, beach erosion, tidal propagation in bays, tide gage analyses, overland wave propagation, estuary and inlet hydraulic studies, tidally controlled rivers, shore protection designs, and water surface estimates based on run-up analyses on coastal structures; analyses for riverine or other inland risk areas, including, but not limited to: alluvial fan flooding, highly erosive and migrating streams, mudflows, braided stream systems, sediment transport and bulking, inter-basin flow, ice jams, man-made diversions and associated split flow condition, and controlled / regulated flows; and analyses and mapping areas with accredited and de-accredited levees. Sub Factor B: The Government will evaluate how the Offeror's proposed solution applies GIS technology to the production of flood hazard mapping, including use and development of automated hydrologic, hydraulic and coastal applications; the use of DFIRM production toolsets; the collection, compilation and analysis of data used in the DFIRM database; and the creation and analysis of results from HAZUS-MH in levels 1, 2, and 3 studies. Sub Factor C: The Government will evaluate how the Offeror's proposed solution addresses capability in reviewing State, Tribal and Local Hazard Mitigation Plans to meet Federal regulatory standards; and in assisting local communities, Tribal entities and states in the development of Hazard Mitigation Plans. Sub Factor D: The Government will evaluate how the Offeror's proposed solution addresses conducting outreach, training and marketing to a wide range of audiences on a number of topics related to risk assessment, hazard identification, mitigation planning, and sensitive or technically complex topics; and maximizing community and public participation in the Risk MAP process. FACTOR 3: PAST PERFORMANCE The Government will evaluate the firm's past performance on contracts with Government agencies and private industry in terms of project management, accuracy of costs estimates, cost control, quality control, completion of projects within budget, and compliance with performance schedules for contracts of a similar type, size and scope. Therefore, the firm must provide a list of at least three contracts performed within the past five (5) years. At least one of these contracts should include subcontracts, and that example must include the overall project performance, discuss the methods for managing the subcontractor(s), and discuss the success in coordinating and working seamlessly with contractors, subcontractors and Cooperating Technical Partners (CTP's) on the same projects and program for the common benefit of the program and client. For each contract, the firm must provide points of contact (name, title, email address and current telephone numbers). In addition, for each contract, the firm must describe its affiliation with that contract in a narrative that also describes that contract's relevance to this effort's type, size, and scope. The narrative must include a discussion of that contract's project management, accuracy of cost estimates, cost control, quality assurance planning, quality control, completion of projects within budget, compliance with performance schedules, and applying Earned Value Management to manage cost, schedule and overall performance in similar projects. If the firm is a Joint Venture, contracts performed by its individual members must be included. In the case of a firm without a record of relevant past performance or for whom information on past performance is not available, the firm will not be evaluated favorably or unfavorably on past performance and will receive a neutral rating. The Government reserves the right to use information outside of the response in evaluating past performance. In addition, all sources of information (e.g., reference checks, FEMA's own experience, external contracting offices (both DHS and non-DHS), government past performance databases, and the Defense Contract Audit Agency (DCAA)) regarding past performance may also be considered. Past Performance is not limited to performance on Federal Government contracts, and may include performance on contracts with State and Local Governments and private entities. FACTOR 4: CAPACITY TO ACCOMPLISH THE WORK IN THE REQUIRED TIME The government will evaluate the firm's ability to perform multiple complex projects, in multiple states and regions concurrently, while accomplishing the work within required time limits. Firms must explain planned versus existing capacities and the availability of proposed team members (including subcontractors and consultants), for the specified contract period. FACTOR 5: LOCATION IN THE GENERAL GEOGRAPHIC AREA OF THE PROJECT AND KNOWLEDGE OF THE LOCALITY. Sub Factor A: The Government will evaluate how the Offeror's proposed solution addresses working with state, local and Tribal government entities in all FEMA Regions; partnering and coordinating with professional organizations and societies in all FEMA Regions; and building effective partnerships between various levels of government, the public and the private sector. Sub Factor B: The Government will evaluate how the Offeror's proposed solution generates products compliant with all national, regional, state and local rules and regulations; with all necessary certifications; and with appropriately licensed/certified personnel (Professional Engineer, Professional Surveyor, American Institute of Certified Planners, etc.). Sub Factor C: The Government will evaluate the Offeror's a bility to identify, assess and communicate multiple hazards and specialized flood risk situations unique to each FEMA Region. FACTOR 6: PROJECT MANAGEMENT PLAN, TECHNICAL WORK PLAN, AND QUALITY MANAGEMENT PLAN. Sub Factor A - PROJECT MANAGEMENT PLAN: The Government will evaluate the firm's comprehensive approach to the overall development, management and coordination of the contract in accordance with the SOO. This will include a plan for ensuring that program and project knowledge is maintained throughout the life of the contract. The PMP must include the roles, responsibilities, and management structure in a clear, efficient, and concise manner of all parties, whether that party be a prime, a subcontractor, a consultant or joint venture member. Sub Factor B - TECHNICAL WORK PLAN: The Government will evaluate the firm's technical work plan that is cross-referenced to the SOO. The work plan should illustrate how the team will accomplish the work, and shall include any constraints on the plan. Sub Factor C - QUALITY MANAGEMENT PLAN: The Government will evaluate the firm's quality management plan that is cross-referenced to the SOO that includes first, a quality control program, and secondly, a quality assurance surveillance plan of the firm's performance in cost, quality and timeliness, for the Government's use in evaluating the firm's performance over the life of the contract. The quality assurance surveillance plan shall describe (1) the performance measures that the firm considers most relevant in meeting the SOO; (2) the performance requirements for each measure (unacceptable, marginal, satisfactory, excellent, outstanding); (3) recommended time, place and amount of the method of Government surveillance; and (4) applicable incentives/disincentives if performance requirements are not met, or are exceeded. It is the government's intent to negotiate and incorporate a QASP in any resultant contract awarded. Contract Information: Each of the resulting contracts will be Indefinite Delivery/Indefinite Quantity (IDIQ), Performance Based Architect/Engineer Contracts, with five (5) ordering periods covering a total of 60 months from the date of award. (A twelve (12) month Base Period and 4 twelve (12) month option periods.) The resulting contract(s) will be structured to allow for the issuance of Cost Plus Award Fee (CPAF) and Firm Fixed Price (FFP) task orders. The minimum value of each contract will be $50,000 and the maximum will be: If two contracts are awarded: $900,000,000.00 If three contracts are awarded: $600,000,000.00 The NAICS Code for this action is 541330 and the small business size standard is $4.5 million in average annual receipts over the past three years. This announcement is open to all businesses regardless of size. Small businesses are encouraged to participate as prime contractors and should consider teaming with other businesses Large businesses are encouraged to include a high percentage of small business firms in their team composition. If a large business firm is selected for a contract, after the Phase 2 selection process and prior to contract negotiations, it must comply with FAR Clause 52.219-9, Small Business Subcontracting Plan and HSAR 3019.705-1, Small Business Subcontracting Program. It is anticipated that the firm's business proposal will be audited by the Defense Contract Audit Agency (DCAA) prior to award. During this audit the firm's cost accounting system will be reviewed for adequacy. Changes or adjustments to the firm's cost accounting system and/or proposed (both for direct costs and indirect costs) rates may be required as a result of this review. Firms must be registered in the Central Contractor Registration (CCR) at the time of contract award. You must register via the internet at: www.ccr.gov. Firms are also required to be registered in the Online Representations and Certifications Application (ORCA) at the time of contract award via the internet at: http://orca.bpn.gov. Contract awards are anticipated no later than 1 March 2009. Point of Contact: All questions concerning this effort will be directed to the following: Mr. Kevin M. Kelly (503) 414-3238 Kevin.kelly@or.usda.gov
- Web Link
-
FedBizOpps Complete View
(https://www.fbo.gov/?s=opportunity&mode=form&id=00c1478354da947b4841f743336b84fe&tab=core&_cview=1)
- Place of Performance
- Address: Washington, District of Columbia, 20472, United States
- Zip Code: 20472
- Zip Code: 20472
- Record
- SN01667882-W 20080913/080911230946-00c1478354da947b4841f743336b84fe (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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