Loren Data's SAM Daily™

FBO DAILY ISSUE OF SEPTEMBER 13, 2008 FBO #2483
DOCUMENT

70 -- Wide Color Scanner Model GxT42E OR EQUAL - Hold Harmless Agreement - Colortrac GxT42C Commercial Specifications

Notice Date

9/11/2008
 

Notice Type

Colortrac GxT42C Commercial Specifications
 

NAICS

334419 — Other Electronic Component Manufacturing
 

Contracting Office

Department of the Air Force, Air Force Space Command, 50 CONTRACTING SQUADRON, 210 Falcon Parkway STE 2116, Schriever AFB, Colorado, 80912-2116, United States
 

ZIP Code

80912-2116
 

Solicitation Number

FA2550-08-T-1014
 

Archive Date

10/7/2008
 

Point of Contact

John S. Shields,, Phone: 7195673452, Robert F Heinrich,, Phone: 719-567-3442
 

E-Mail Address

john.shields02@schriever.af.mil, robert.heinrich@schriever.af.mil
 

Small Business Set-Aside

Total Small Business
 

Description

Description: (i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (ii) This solicitation is issued as a Request for Quote (RFQ) against solicitation number FA2550-08-T-1014 for a commercial items acquisition for Wide Format Color Scanner, Installation, Training and Service Plan. (iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-26 effective July 27, 2008. (iv) This acquisition will be 100% Set Aside for Small Business Concerns. The government reserves the right to award to Other Than Small Business Concerns if no quotes are received from Small Business Concerns. The North American Industrial Classification System (NAICS) is: 334119 - Optical readers and scanners manufacturing. The size standard for Small Business Concerns is 1,000 employees. (v) The proposed acquisition consists of the following Contract Line Items Numbers (CLINs): Contract Line Item (CLIN) 0001: Delivery of 1 (each) Wide Format Color Scanner, Colortrac Model GxT42E OR EQUAL. An OR EQUAL brand/model may be accepted if item contains same salient characteristics and performs the same functions. Additionally, scanner shall conform to the following: A. Shall be Windows Vista compatible. B. Shall be controlable from external desktop computers not supplied from dealer or manufacturer (‘plug and play). Shall be capable of scanning board mounted maps. Please see attached specification from Colortrac for additional features. Contract Line Item (CLIN) 0002: Installation. Contractor shall install scanner and applicable (if included) software at time of delivery. Contract Line Item (CLIN) 0003: Training. Contractor shall provide basic functional training at time of installation. Contract Line Item (CLIN) 0004: Service plan to include all materials and on-site labor for period of performance: Upon installment and acceptance by government through 30 September 2009. This requirement option is in accordance with provisions set forth at FAR 52.217-4 and FAR 52.217-5. Please read provision (at xii) below. Contract Line Item (CLIN) 1004: Service plan, Option year 1. Service plan to include all materials and on-site labor for period of performance: 1 October 2009 through 30 September. This requirement option is in accordance with FAR 52.217-4 and FAR 52.217-5. Please read provisions (at xiii) below. QUANTITY UNIT OF MEASURE UNIT PRICE TOTAL AMOUNT CLIN 0001 One (1) Each $ _______________ $ ______________ CLIN 0002 One (1) Each $ _______________ $ ______________ CLIN 0003 One (1) Each $ _______________ $ ______________ CLIN 0004 One (1) Year $ _______________ $ ______________ CLIN 1004 One (1) Year $ _______________ $ ______________ NOTE: Proposed prices must be delivered (FOB-Destination) prices. (vi) Description of requirements for the items to be acquired. Colortrac Specifications for the item listed above is attached. (vii) Delivery is required not later than 30 calendar days after contract award. FOB Point is Destination: 50th Civil Engineering Squadron (50th CES), 500 O'Malley Ave, Suite 149, Schriever Air Force Base Colorado 80912. (viii) Provision at 52.212-1, Instructions to Offerors - Commercial Items, applies to this solicitation. (ix)Provision at 52.212-2, Evaluation - Commercial Items applies to this solicitation. The specific evaluation criteria included in paragraph (a) of this provision are as follows: (i) technical capability of the item offered to meet the Government requirement; (ii) price; (iii) delivery schedule. Technical capability and delivery schedule, when combined, are approximately equal to price. (x) Provision at 52.212-3 Offeror Representations and Certifications applies to this solicitation. Commercial Items must be completed and provided with this offer or available to the Contracting Office on Online Representations & Certifications Application at https://orca.bpn.gov/. (xi) Provision at 52.211-6 -- Brand Name or Equal (Aug 1999) applies to this solicitation. (a) If an item in this solicitation is identified as "brand name or equal," the purchase description reflects the characteristics and level of quality that will satisfy the Government's needs. The salient physical, functional, or performance characteristics that "equal" products must meet are specified in the solicitation. (b) To be considered for award, offers of "equal" products, including "equal" products of the brand name manufacturer, must- Meet the salient physical, functional, or performance characteristic specified in this solicitation; Clearly identify the item by- (i) Brand name, if any; and (ii) Make or model number; Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification. (c) The Contracting Officer will evaluate "equal" products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. (d) Unless the offeror clearly indicates in its offer that the product being offered is an "equal" product, the offeror shall provide the brand name product referenced in the solicitation. (End of provision) (xii) Provision at 52.217-4 Evaluation of Options Exercised at Time of Contract Award (Jun 1988) applies to this solicitation. Except when it is determined in accordance with FAR 17.206(b) not to be in the Government's best interests, the Government will evaluate the total price for the basic requirement together with any option(s) exercised at the time of award. (End of Provision) (xiii) Provision at 52.217-5 Evaluation of Options (Jul 1990) applies to this solicitation. Except when it is determined in accordance with FAR 17.206(b) not to be in the Government's best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s). (End of Provision) (xiv) Clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition. (xv) 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (JUN 2008) (DEVIATION) (a) Comptroller General Examination of Record. The Contractor agrees to comply with the provisions of this paragraph (a) if the contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records-Negotiation. (1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to the right to examine any of the Contractor's directly pertinent records involving transactions related to this contract. (2) The Contractor shall make available at its offices at all reasonable times, the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved. (3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law. (b)(1) Notwithstanding the requirements of any other clause in this contract, the Contractor is not required to flow down any FAR clause, other than those in paragraphs (i) through (vii) of this paragraph in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause--(i) 52.219-8, Utilization of Small Business Concerns (MAY 2004) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $500,000 ($1,000,000 for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities. (ii) 52.222-26, Equal Opportunity (MAR 2007)(E.O. 11246). (iii) 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (SEP 2006)(38 U.S.C. 4212). (iv) 52.222-36, Affirmative Action for Workers with Disabilities (Jun 1998) (29 U.S.C. 793). (v) 52.222-39, Notification of Employee Rights Concerning Payment of Union Dues or Fees (DEC 2004) (E.O. 13201) (vi) 52.222-41, Service Contract Act of 1965 (Nov 2007)(41 U.S.C. 351, et seq.). (vii) 52.222-50, Combating Trafficking in Persons (AUG 2007) (22 U.S.C. 7104(g)) flow down required for all subcontracts subject to the Service Contract Act of 1965 (41U.S.C. 351, et seq.). (viii) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (Nov 2007) (41 U.S.C. 351, et seq.) (ix) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services--Requirements ``(Nov 2007)'' (41 U.S.C. 351, et seq.) (x) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64. (2) While not required, the contractor May include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations. (End of clause) (xvi) FAR 52.217-9 Option to Extend the Term of the Contract (Mar 2000) applies to this acquisition. (a) The Government may extend the term of this contract by written notice to the Contractor within 15 days provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 2 years. (End of Clause) 52.232-18 Availability of Funds (Apr 1984) Funds are not presently available for this contract. The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer. (End of Clause) (xvii) Contract financing arrangements will not apply to this requirement. The following additional FAR, DFARS & AFFARS provisions/clauses apply to this acquisition (NOTE: full text is available at http://farsite.hill.af.mil): (1) FAR 52.203-3 Gratuities (2) FAR 52.204-7 Central Contractor Registration (3) FAR 52.204-9 Personal Identity Verification of Contractor Personnel (4) FAR 52.252-1 Solicitation Provisions Incorporated by Reference (5) FAR 52.252-2 Clauses Incorporated by Reference (6) FAR 52.222-19 Child Labor Cooperation with Authorities and Remedies (7) FAR 52.219-6 Notice of Total Small Business Set-Aside (8) FAR 52.222-26 Equal Opportunity (9) DFARS 252.225-7001 Buy American Act and Balance of Payments Program (10) DFARS 252.204-7004 Alt A Central Contractor Registration (11) DFARS 252.212-7000 Offeror Representations and Certifications-Commercial Items (12) DFARS 252.212-7001 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS APPLICABLE TO DEFENSE ACQUISITIONS OF COMMERCIAL ITEMS (MAR 2008) (a) The Contractor agrees to comply with the following Federal Acquisition Regulation (FAR) clause which, if checked, is included in this contract by reference to implement a provision of law applicable to acquisitions of commercial items or components. __X__52.203-3, Gratuities (APR 1984) (10 U.S.C. 2207). (b) The Contractor agrees to comply with any clause that is checked on the following list of Defense FAR Supplement clauses which, if checked, is included in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items or components. (1) ____ 252.205-7000, Provision of Information to Cooperative Agreement Holders (DEC 1991) (10 U.S.C. 2416). (2) ____ 252.219-7003, Small Business Subcontracting Plan (DoD Contracts) (APR 2007) (15 U.S.C. 637). (3) ____ 252.219-7004, Small Business Subcontracting Plan (Test Program) (APR 2007) (15 U.S.C. 637 note). (4) __X__252.225-7001, Buy American Act and Balance of Payments Program (JUN 2005) (41 U.S.C. 10a-10d, E.O. 10582). (5) ____ 252.225-7012, Preference for Certain Domestic Commodities (MAR 2008) (10 U.S.C. 2533a). (6) ____ 252.225-7014, Preference for Domestic Specialty Metals (JUN 2005) (10 U.S.C. 2533a). (7) ____ 252.225-7015, Restriction on Acquisition of Hand or Measuring Tools (JUN 2005) (10 U.S.C. 2533a). (8) ____ 252.225-7016, Restriction on Acquisition of Ball and Roller Bearings (MAR 2006) (Section 8065 of Public Law 107-117 and the same restriction in subsequent DoD appropriations acts). (9) ____ 252.225-7021, Trade Agreements (MAR 2007) (19 U.S.C. 2501-2518 and 19 U.S.C. 3301 note). (10) ____ 252.225-7027, Restriction on Contingent Fees for Foreign Military Sales (APR 2003) (22 U.S.C. 2779). (11) ____ 252.225-7028, Exclusionary Policies and Practices of Foreign Governments (APR 2003) (22 U.S.C. 2755). (12)(i) ____ 252.225-7036, Buy American Act--Free Trade Agreements--Balance of Payments Program (MAR 2007) (41 U.S.C. 10a-10d and 19 U.S.C. 3301 note). (ii) ___ Alternate I (OCT 2006) of 252.225-7036. (13) ____ 252.225-7038, Restriction on Acquisition of Air Circuit Breakers (JUN 2005) (10 U.S.C. 2534(a)(3)). (14) ____ 252.226-7001, Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns (SEP 2004) (Section 8021 of Public Law 107-248 and similar sections in subsequent DoD appropriations acts). (15) ____ 252.227-7015, Technical Data--Commercial Items (NOV 1995) (10 U.S.C. 2320). (16) ____ 252.227-7037, Validation of Restrictive Markings on Technical Data (SEP 1999) (10 U.S.C. 2321). (17) __X__252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (MAR 2008) (10 U.S.C. 2227). (18) ____ 252.237-7019, Training for Contractor Personnel Interacting with Detainees (SEP 2006) (Section 1092 of Public Law 108-375). (19) ____ 252.243-7002, Requests for Equitable Adjustment (MAR 1998) (10 U.S.C. 2410). (20)(i) ____ 252.247-7023, Transportation of Supplies by Sea (MAY 2002) (10 U.S.C. 2631). (ii) ____ Alternate I (MAR 2000) of 252.247-7023. (iii) ____ Alternate II (MAR 2000) of 252.247-7023. (iv) ____ Alternate III (MAY 2002) of 252.247-7023. (21) ____ 252.247-7024, Notification of Transportation of Supplies by Sea (MAR 2000) (10 U.S.C. 2631). (c) In addition to the clauses listed in paragraph (e) of the Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items clause of this contract (FAR 52.212-5), the Contractor shall include the terms of the following clauses, if applicable, in subcontracts for commercial items or commercial components, awarded at any tier under this contract: (1) 252.225-7014, Preference for Domestic Specialty Metals, Alternate I (APR 2003) (10 U.S.C. 2533a). (2) 252.237-7019, Training for Contractor Personnel Interacting with Detainees (SEP 2006) (Section 1092 of Public Law 108-375). (3) 252.247-7023, Transportation of Supplies by Sea (MAY 2002) (10 U.S.C. 2631). (4) 252.247-7024, Notification of Transportation of Supplies by Sea (MAR 2000) (10 U.S.C. 2631). (End of clause) (13) AFFARS 5352.201-9101 Ombudsman (AUG 2005) (a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the party to another official who can resolve the concern. (b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions). (c) If resolution cannot be made by the contracting officer, concerned parties may contact the Center/MAJCOM ombudsmen - AFSPC/A7K Headquarters Air Force Space Command A7K 150 Vandenberg Street / Suite 1105 Peterson AFB CO, 80914-4230 Phone #: (719) 554-5250 Fax #: (719) 554-5299 E-mail: a7k.wf@afspc.af.mil Concerns, issues, disagreements, and recommendations that cannot be resolved at the MAJCOM/DRU level, may be brought by the concerned party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (703) 588-7004, facsimile number (703) 588-1067. (d) The ombudsman has no authority to render a decision that binds the agency. (e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer. (11) AFFARS 5352.242-9000 Contractor access to Air Force installations (AUG 2007) (a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation. (b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or security police for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver's license, current vehicle registration, and valid vehicle insurance certificate, to obtain a vehicle pass. (c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site. (d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Volume 1, The Air Force Installation Security Program, and AFI 31-501, Personnel Security Program Management as applicable. (e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office. (f) Failure to comply with these requirements may result in withholding of final payment. (xviii) Defense Priorities and Allocations System (DPAS) and assigned rating will not apply. (xix) Attachment titled, "Hold Harmless Agreement", shall be signed, dated and submitted with quote. (xx) Date, time and place offers are due: Quotes must be received NO LATER THAN 12:00 p.m., 22 SEPTEMBER 2008 (Mountain Daylight Time (MDT), 50th Contracting Squadron/LGCA, Attn: John Shields, 210 Falcon Parkway, STE 2116, Schriever AFB, CO 80912-2116. Proposals can be e-mailed to john.shields02@schriever.af.mil; AND/OR faxed to 719-567-3438, Attn: John Shields; AND/OR mailed. To ensure your quote is received, you are encouraged to contact the POC with notification of which method your quote was submitted. Proposals received after this date and time will be considered late in accordance with 52.212-1(f), Late Submission, Modifications, Revisions, and Withdrawal of Offers and will not be evaluated. Proposals SHALL remain valid until 2400 hours 30 Sep 2008. (xxi) Individuals to contact for information regarding this solicitation: John Shields, Contracting Officer Phone #: 719-567-3452 Fax #: 719-567-3438 Email: john.shields02@schriever.af.mil Robert Heinrich, Contracting Officer Phone #: 719-567-3442 Fax #: 719-567-3438 Email: robert.heinrich@schriever.af.mil
 

Web Link

FedBizOpps Complete View
(https://www.fbo.gov/?s=opportunity&mode=form&id=ac81e4247a79a0a9a30b7e07af40bf87&tab=core&_cview=1)
 

Document(s)

Colortrac GxT42C Commercial Specifications
 

File Name: Hold Harmless Agreement. To be signed/dated by offeror and presented with quote. (HOLD HARMLESS AGREEMENT.docx)

Link: https://www.fbo.gov//utils/view?id=4fcb6448afb463db1a6f85ef54fff46b

Bytes: 11.05 Kb
 

File Name: Wide Color Scanner Specifications for Colortrac Model GxT42E (Colortrac GxT42C Commercial Specifications.pdf)

Link: https://www.fbo.gov//utils/view?id=0364d724792fcb67402386d6842675a7

Bytes: 3,920.28 Kb
 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: 500 O'Malley Ave, Suite 149, Schriever AFB, Colorado, 80912, United States

Zip Code: 80912
 

Record

SN01667003-W 20080913/080911224625-ac81e4247a79a0a9a30b7e07af40bf87 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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