SOLICITATION NOTICE
56 -- PORT-A-POTTIES
- Notice Date
- 9/10/2008
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 562991
— Septic Tank and Related Services
- Contracting Office
- Department of the Army, Army Contracting Agency, South Region, ACA, Fort Sill, ACA, Fort Sill, Directorate of Contracting, P.O. Box 33501, Fort Sill, OK 73503-0501
- ZIP Code
- 73503-0501
- Solicitation Number
- W90FU0-8220-9000
- Response Due
- 9/18/2008
- Archive Date
- 11/17/2008
- Point of Contact
- Mae Snyder, 580-442-8895<br />
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR 12.603, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. This Solicitation W90FU0-8220-9000 is a Request for Quotations (RFQ) for Port-a-Potties in accordance with the Governments requirement. This Solicitation document incorporates provisions and clauses that are in effect through Federal Acquisition Circular 2005-25, effective April 22, 2008.This acquisition is set aside for small business, the associated NAICS code is 562991, and size standard is $7M. The requirement is for the following items:CLIN 1000 Port-a-Potties Base Year140 Permanent and 100 floater Port-a-Potties to be located at various training sites, serviced 3 times a week. Vendor will be notified of exact location 2 days prior to the event for locations. Payment will be made in arrears. The Government will only be charged for floaters requested. Period of Performance is 1 Oct. 2008 through 30 Sept. 2009. CLIN 1001 Permanent port-a-potties (140 each) to be located at various training sites, serviced 3 times a week. 12 months X $________monthly = $________ CLIN 1002 Daily Rental of Floater Port-a-Potties (up to 100 each) to be requested for special events. Vendor shall be notified of exact location 2 days prior to the event for locations. No cleaning required. The Government will only be charged for the Port-a-Potties requested. Each port-a-potty X $___________each = $_________. CLIN 1003 Weekly Rental of Floater Port-a-Potties (up to 100 each) to be requested for special events. Vendor shall be notified of exact location 2 days prior to the event for locations. Each port-a-potty shall be serviced 3 times per week. The Government will only be charged for the Port-a-Potties requested. Each port-a-potty X $________each = $__________. CLIN 1004 Monthly Rental of Floater Port-a-Potties (up to 100 each) to be requested for special events. Vendor shall be notified of exact location 2 days prior to the event for locations. Each port-a-potty shall be serviced 3 times per week. The Government will only be charged for the Port-a-Potties requested. Each port-a-potty X $_______each = _______. CLIN 1005 Additional Cleanings requested by Government for permanent and floater Port-a-Potties. Fifty cleanings maximum. Each cleaning X $_________each = $________. CLIN 1006 Accounting for Contract Services. (See Clause below) Report due by 31 Oct. 2009. 1 each X ________=$_________. CLIN 2000 Port-a-Potties Option Year 1 140 Permanent and 100 floater Port-a-Potties to be located at various training sites and serviced 3 times a week. Vendor will be notified of exact location 2 days prior to the event for locations. Payment shall be made in arrears. The Government will only be charged for the floater port-a-potties requested. Period of Performance shall be from 1 Oct. 2009 through 30 Sept. 2010. CLIN 2001 Permanent port-a-potties (140 each) to be located at various training sites and serviced 3 times a week. 12 months X $________monthly = $________CLIN 2002 Daily Rental of Floater Port-a-Potties (up to 100 each) to be requested for special events.Vendor will be notified of exact location 2 days prior to the event for location of floaters. No cleanings required.The Government will only be charged for the Port-a-Potties used. Each port-a-potty X $________each = $_________. CLIN 2003 Weekly Rental of Floater Port-a-Potties (up to 100 each) to be requested for special events. Vendor will be notified of exact location 2 days prior to the event for location of floaters. Each port-a-potty shall be serviced 3 times per week. The Government will only be charged for the Port-a-Potties requested. Each port-a-potty X $________each = $________.CLIN 2004 Monthly Rental of Floater Port-a-Potties (up to 100 each) to be requested for special events. Vendor will be notified of exact location 2 days prior to the event for location.Each port-a-potty shall be serviced 3 times per week. The Government will only be charged for the Port-a-Potties requested. Each port-a-potty X $________each = $________.CLIN 2005 Additional Cleanings requested by Government for permanent and floater Port-a-Potties. Fifty cleanings maximum. Each cleaning X $______each = $_________. CLIN 2006 Accounting for Contract Services. (See Clause below) Report due by 31 Oct. 2010. 1 each X _______=$______.CLIN 3000 Port-a-Potties Option Year 2140 Permanent and 100 floater Port-a-Potties to be located at various training sites and serviced 3 times a week.Vendor will be notified of exact location 2 days prior to the event for location of floaters.Payment shall be made in arrears. The Government will only be charged for the floater port-a-potties requested. Period of Performance shall be from 1 Oct. 2010 through 30 Sept. 2011.CLIN 3001 Permanent port-a-potties (140 each) to be located at various training sites and serviced three times a week. 12 months X $_____ monthly = $________. CLIN 3002 Daily Rental of Floater Port-a-Potties (up to 100 each) to be requested for special events. Vendor will be notified of exact location 2 days prior to the event for locations. No cleaning required during requested. The Government will only be charged for the Port-a-Potties requested. Each port-a-potty X $_________each = $_______. CLIN 3003 Weekly Rental of Floater Port-a-Potties (up to 100 each) to be requested for special events. Vendor will be notified of exact location 2 days prior to the event for locations. Each port-a-potty will be serviced 3 times per week. The Government shall only be charged for the Port-a-Potties requested. Each port-a-potty X $_______each = $_____. CLIN 3004 Monthly Rental of Floater Port-a-Potties (up to 100 each) to be requested for special events. Vendor will be notified of exact location 2 days prior to the event for location of floaters. Each port-a-potty will be serviced 3 times per week. The Government shall only be charged for the Port-a-Potties requested. Each port-a-potty X $_______each = $________. CLIN 3005 Additional Cleanings requested by Government for permanent and floater Port-a-Potties. Fifty cleanings maximum. Each cleaning X $________each = $_________. CLIN 3006 Accounting for Contract Services. (See Clause below) Report due by 31 Oct. 2011. 1 each X _______=$_________.CLIN 4000 Port-a-Potties Option Year 3 140 Permanent and 100 floater Port-a-Potties to be located at various training sites and serviced 3 times a week. Vendor will be notified of exact location 2 days prior to the event for locations. Payment will be made in arrears. The Government will only be charged for the floater port-a-potties requested. Period of Performance will be from 1 Oct. 2011 through 30 Sept. 2012.CLIN 4001 Permanent port-a-potties (140 each) to be located at various training sites and serviced 3 times a week. 12 months X __________monthly = $_________.CLIN 4002 Daily Rental of Floater Port-a-Potties (up to 100 each) to be requested for special events. Vendor will be notified of exact location 2 days prior to the event for locations. No cleaning required. The Government will only be charged for the Port-a-Potties used.Each port-a-potty X $_________each = $_____.CLIN 4003 Weekly Rental of Floater Port-a-Potties (up to 100 each) to be requested for special events. Vendor will be notified of exact location 2 days prior to the event for locations. Each port-a-potty will be serviced 3 times per week. The Government will only be charged for the Port-a-Potties requested. Each port-a-potty X $_______each = $_______.CLIN 4004 Monthly Rental of Floater Port-a-Potties (up to 100 each) to be requested for special events. Vendor will be notified of exact location 2 days prior to the event for location of floaters. Each port-a-potty will be serviced 3 times per week. The Government will only be charged for the Port-a-Potties requested. Each port-a-potty X $_______each = $_______.CLIN 4005 Additional Cleanings requested by Government for permanent and floater Port-a-Potties. Fifty cleanings maximum. Each cleaning X $_______each = $_________.CLIN 4006 Accounting for Contract Services. (See Clause below) Report due by 31 Oct. 2012. 1 each X _______=$________.CLIN 5000 Port-a-Potties Option Year 4 140 Permanent and 100 floater Port-a-Potties to be located at various training sites and serviced 3 times a week. Vendor will be notified of exact location 2 days prior to the event for location of floaters.Payment will be made in arrears. The Government shall only be charged for the floater port-a-potties requested. Period of Performance is 1 Oct. 2012 through 30 Sept. 2013.CLIN 5001 Permanent port-a-potties (140 each) to be located at various training sites and serviced 3 times a week. 12 months X $_______monthly = $_______.CLIN 5002 Daily Rental of Floater Port-a-Potties (up to 100 each) to be requested for special events. Vendor will be notified of exact location 2 days prior to the event for location of floaters. No cleaning required. The Government will only be charged for the Port-a-Potties requested. Each port-a-potty X $_______each = _______.CLIN 5003 Weekly Rental of Floater Port-a-Potties (up to 100 each) to be requested for special events. Vendor will be notified of exact location 2 days prior to the event for locations. Each port-a-potty will be serviced three times per week. The Government will only be charged for the Port-a-Potties requested. Each port-a-potty X $______each = $______.CLIN 5004 Monthly Rental of Floater Port-a-Potties (up to 100 each) to be requested for special events. Vendor will be notified of exact location 2 days prior to the event for locations. Each port-a-potty will be serviced 3 times per week. The Government will only be charged for the Port-a-Potties requested. Each port-a-potty X $______each = $_______.CLIN 5005 Additional Cleanings requested by Government for permanent and floater Port-a-Potties. Fifty cleanings maximum. Each cleaning X $_______each = $________.CLIN 5006 Accounting for Contract Services. (See Clause below) Report due by 31 Oct. 2013. 1 each X ______=$________.The requirement is FFP. Service shall begin October 1, 2008. The following clause applies to this acquisition: Federal Acquisition Regulation (FAR) 52.212-1, Instruction to Offerors-Commercial items. The following provision is being added as an Addendum: FAR 52.214-31, Bidders may submit facsimile bids as responses to this solicitation.CLARIFICATIONS AND ADDITIONAL REQUIREMENTS APACHE GATE DELIVERY INFORMATION: All delivery trucks, transportation trucks, vehicles pulling trailers, every type of cargo or construction vehicle must enter through Apache Gate. Location of Apache Gate: Take the Medicine Park exit 45 off of Interstate 44, proceed west on highway 49 (approximately mile). Entrance to Apache Gate is on the left (south). PERMITS, TAXES, LICENSES, ORDINANCES, AND REGULATIONS:Contractor shall obtain all necessary permits, give all notices, pay all license fees and taxes, comply with all Federal, State, Municipal, County and local Board of Health Ordinances, rules and regulation applicable to the business carried on under this contract and are responsible for all applicable state sales and use tax. VEHICLE REGISTRATION AND IDENTIFICATION. The Contractor shall register Contractor-owned vehicles and shall require his employees to register privately-owned vehicles at Bldg 4700 Moway Road, Vehicle Registration Section, Room 231 in compliance with AR 190-5 and USAFACFS Supplement 1 to AR 190-5. Vehicle Registration Section requires each employee provide a letter of employment on Company letterhead at time of registration. Vehicles shall be registered within five working days after contract start date and within five working days when a new employee is hired after contract start date. Contractor-owned vehicles shall be identified with the firms name on both sides of the vehicle with lettering or identifying signs as outlined in AR 58-1. The Contractor shall remove employee vehicle-registration decal and contact the Vehicle Registration Section to cancel registration the same day an employee is no longer in the employ of the contractor and two working days prior to completion or termination of the Contract. The Contractor shall instruct his employees that they shall cancel registration of their POV within one working day following the sale or trade of a previously-registered vehicle.INSURANCE REQUIREMENTS: In addition to any Insurance which may be legally required, the Contractor and any subcontractors shall procure and maintain during the entire period of performance under this contract the following minimum insurance coverage: (See FAR 28.307-2) a. COMPREHENSIVE GENERAL LIABILITY INSURANCE: Bodily injury liability insurance in the minimum limits of $500,000 per occurrence and property damage liability insurance in the minimum limits of $100,000 per occurrence shall be required on the comprehensive form of policy. b. AUTOMOBILE LIABILITY INSURANCE: This insurance shall be required on the comprehensive form of policy and shall provide bodily injury liability and property damage liability covering the operation of all automobiles used in connection with the performance of the contract. At least the minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage shall be required. c. WORKER'S COMPENSATION AND EMPLOYER'S LIABILITY INSURANCE: As required by law except that if this contract is to be performed in a State which does not require or permit private insurance, then compliance with the statutory or administrative requirements in any such state will be satisfactory. The required Workman's Compensation Insurance shall extend to cover employer's liability for accidental bodily insurance or death and for occupational disease with a minimum liability limit of $100,000.CHANGES: Changes in terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes such as changes in paying office, appropriation data, etc., which may be made unilaterally by the Government.PAYMENTS: In accordance with FAR Clause 52.232-36 Payment by Third Party, incorporated into this contract by reference by FAR Clause 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive OrdersCommercial Items, the following information is furnishedThe Government will process payments monthly for services provided under this contract through the Government Purchase Card System.Within 3 working days after the beginning of each month the Contractor shall submit below.Contractors are encouraged to assign an identification number to each invoice.The Government will confirm items invoiced by the contractor and authorize payment through the Government purchase card system.The Contractor shall furnish the Government a credit card receipt of the transaction within 24 hours of payment authorization.(See block 9 of the SF 1449 or block 6 of the DD 1155 for the mailing address.) Payment by the Government Purchase Card usually occurs within 72 hours of card transaction. Card transaction (payment) will occur at the time of acceptance of services by the Government. Payment may be suspended due to non-conforming supplies/services.The contractor shall maintain the capability to accept the government purchase card during the life of the contract. The third party is: US Bank GPC Payment Services, PO Box 6313, Fargo, ND 58125-6313.The purchase card to be used is: The Contractor is exempt from submitting payment requests and receiving reports in electronic form based on criteria found in DFARS 232.7002(a). The exception for this contract is that purchases are paid for with a government wide commercial purchase card. GSA Smart Pay Purchase Card (GPC) SUBMISSION FORMAT: VENDORS /CONTRACTORS MUST SUBMIT THEIR INVOICES IN THE FOLLOWING FORMAT: 1.NAME AND ADDRESS. 2. ONTRACT/PURCHASE ORDER NUMBER, INCLUDING DELIVERY ORDER NUMBER. (MUST INCLUDE COMPLETE NUMBER, (i.e. W9124L-xx-x-xxxx or DABK35-xx-x-xxxx or DABT39-xx-x-xxxx)). 3. ESCRIPTION, PRICE, AND QUANTITY OF PROPERTY OR SERVICES ACTUALLY PROVIDED. 4. SHIPPING AND PAYMENT TERMS. 5. COMPLETE MAILING ADDRESS. 6. TELEPHONE NUMBER AND ADDRESS FOR NOTIFICATION IN CASE OF DEFECTIVE INVOICE. NOTE: INVOICES MUST MATCH PURCHASE ORDER/CONTRACT IN DESCRIPTION AND UNIT OF ISSUE. DEFECTIVE INVOICES WILL BE RETURNED. EVALUATION AND AWARD: The Government will evaluate offers in response to this request and award a purchase order/contract to the responsible offer or whose offer conforming to this request, will be most advantageous to the Government considering price and other factors (e.g., past performance, delivery, socio-economic status and/or quality). Award will be made based upon the best value to the Government in accordance with procedures in FAR 13.106-2(b). COMMERCIAL ITEM ACQUISITION PROCEDURES: This acquisition is solicited under Commercial item Simplified Acquisition procedures specified in FAR Part 13.5, Test Program For Certain Commercial Items. ACCOUNTING FOR CONTRACT SERVICES: The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: l. https://cmra.army.mil/. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officers Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including sub-contractors); (6) Estimated direct labor hours (including sub-contractors); (6) Estimated direct labor dollar paid this reporting period (including sub-contractors): (7) Total payments (including sub-contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (The Army Requiring Activity is responsible for providing the contractor with its UIC for the purpose of reporting this information.; (11) Locations where contractor and sub-contractors perform the work (specified by zip code in the Unites states and nearest city, county, when in a overseas location, using standardized nomenclature provided on website; (12) Presence of deployment or contingency contract language; and (13) Number of contractor and sub-contractor employees employed in theater this reporting period (by country). Reporting period will be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractors systems to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website. REGULATIONS: The site of the contracted work is on a military reservation, and rules and regulations issued by the Commander, Fort Sill, or other appropriate commanders, covering fire, safety, sanitation, severe weather requirements, admission to installation/facility and conduct of operations shall be observed by the Contractor and his employees. Offerors are to include a completed copy of provision FAR 52.212-3, Offer or Representations and Certifications-Commercial Items. The following clauses are applicable to this acquisition and incorporated by reference: FAR 52.204-4 Printed or Copied Double-Sided on Recycled Paper, FAR 52.202-1 Definitions, FAR 52.203-6 ALT I Restrictions on Subcontractor Sales The Government, FAR 52.203-12 Limitation on Payment to Influence Certain Federal Transactions, FAR 52.204-7 Central Contractor Registration, FAR 52.209-6 Protecting The Governments Interest when Subcontracting With Contractors Debarred, Suspended or Proposed for Debarment, FAR 52.212-4 Contract Terms and ConditionsCommercial Items, FAR 52.217-8 Option To Extend Services, FAR 52.217-9 Option To Extend The Term Of The Contract, FAR 52.219-9 Small Business Subcontracting Plan, 52.223-6 Drug-Free Workplace, 52.232-17 Interest, 52.232-18 Availability Of Funds, 52.232-23Assignment of Claims, FAR 52.232-36 Payment by Third Party, 52.233-1 Disputes, 52.233-3 Protest After Award, FAR 52.233-4 Applicable Law For Breach of Contract Claim, FAR 52.242-13 Bankruptcy, DFARS 252.204-7003 Control of Government Personnel Work Product, DFARS 252.209-7001 Disclosure of Ownership or Control by the Government of a Terrorist Country, DFARS 252.209-7004 Subcontracting With Firms That Are Owned or Controlled By The Government of a Terrorist Country, DFARS 252.211-7003 ALT I Item Identification and Valuation, DFARS 252.232-7010 Levies on Contract Payments, The following clause is applicable to this acquisition: FAR 52.222-42 Statement of Equivalent Rates for Federal Hires. Employee Class-Laborer, Monetary Wage-Fringe Benefits (36.45%)-$12.05. Wage Determination 2005-2525 Rev 7 dated 06/16/2008. Wage Determination can be read on line www.dol.gov. The following clause is applicable to this acquisition: FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items. The following FAR clauses within the aforementioned clause are being selected as applicable: 52.203-6, 52.219-6, 52.219-8, 52.219-14, 52.219-28, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-39, 52.222-50, 52.225-13, 52.232-36, 52.222-41. 52.222-42 and 52.222-43. The following clause is applicable to this acquisition: DFARS 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items. The following DFAR clauses within the aforementioned clause are being selected as applicable: 52.203-3, 252.225-7001, 252.225-7012, 252.225-7036, 252.232-7003, and 252.243-7002. The following FAR provisions are applicable to this acquisition: The following are incorporated by reference, DFAR 252.204-7004 Central Contractor Registration (52.204-7) Alternate A, The following provisions are incorporated by full text: 52.252-1 Solicitation Provisions incorporated by Reference, 52.212-1 Instructions To OfferorsCommercial Items, 52.2120-3 Offeror Representations and CertificationsCommercial Items, CLARIFICATION OF THIS SOLICITATION: Any desired explanation of this solicitation should be made in writing to Mae Snyder at mae.l.snyder@us.army.mil and Lisa Slagle at lisa.g.slagle@us.army.mil Clarifications and/or questions are due 15 Sept. 2008. Sufficient time should be allowed for a reply to reach bidders/offerors before submission of their bids/offers. No phone calls, email only. Oral explanations will not be binding. Submit quotations by 18 Sept. 2008, 5:00 P.M. CST, facsimile (580) 442-8014, email mae.l.snyder@us.army.mil AND lisa.g.slagle@us.army.mil are the points of contact for this acquisition.
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- Place of Performance
- Address: ACA, Fort Sill Directorate of Contracting, P.O. Box 33501 Fort Sill OK<br />
- Zip Code: 73503-0501<br />
- Zip Code: 73503-0501<br />
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