SOLICITATION NOTICE
D -- Contract Execution Management Solution Pilot Project
- Notice Date
- 6/13/2008
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 541511
— Custom Computer Programming Services
- Contracting Office
- Department of the Navy, Office of Naval Research, ONR, CODE ONR-02, 875 North Randolph St., Suite 1425, Arlington, Virginia, 22203-1995
- ZIP Code
- 22203-1995
- Solicitation Number
- N00014-08-Q-0006
- Archive Date
- 7/15/2008
- Point of Contact
- Vera G Carroll,, Phone: 703-696-2610
- E-Mail Address
-
carrolv@onr.navy.mil
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulations (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This solicitation constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2001-09 and DFARS Change Notice 20020730. The associated North American Industry Classification System (NAICS) code is 541511 and small business size standard is $23.0 Million. This is a 100% small business set-aside. The Office of Naval Research (ONR), Office of the Chief Information Officer (CIO), is charged with managing all ONR Headquarters and Field Site Information Technology (IT) support for approximately 2,250 users. The Office of the CIO is responsible for the design, development and maintenance of the headquarters and remote site information technology (IT) hardware and software access systems, telecommunications and wireless capabilities to support ONR mission objectives. In addition, within the CIO is the Command Business Office (CBO), responsible for the continuous improvement of all ONR business processes aimed at increasing efficiencies and reducing the administrative workload and reducing operational and business costs. The Office of the CIO has the responsibility for managing, tracking and accountability of all ONR and ONR field sites IT, including but not limited to legacy and Navy/Marine Corps Internet (NMCI) (laptops, software, components, accessories, licenses and the service maintenance agreements), telephone both wireless (national and international Blackberries) and desk hardware, and phone lines. Accountability and tracking of deliverable, assets, billings/invoices and contracts compliance is a complex and significant problem requiring a great deal on manpower to audit and reconcile all transactions. In order to provide continuous business process improvement and accountability for the services, supplies, and deliverables of all Information Technology/Information Assurance (IT/IA) contracts, ONR/CIO is pursuing opportunities to develop solutions that will aide in managing complex IT hardware, software, maintenance service, and licenses contracts with governance in a timely manner. The CIO wishes to conduct a pilot project to demonstrate a capability to ensure the controlled procurement, deployment, support and transparency of IT assets and services supplied to the ONR (and to the Navy), to ensuring ‘audit-readiness’ associated with procurement and contract compliance of these complex service contracts. The project will need to demonstrate the capability to ensure the controlled procurement, deployment, support and transparency of IT assets and services supplied to the ONR (and to the Navy), thus ensuring ‘audit-readiness’ associated with procurement and contract compliance of these complex service contracts.. The contractor will be required to identify and validate processes and capabilities required to institutionalize “best practice” discipline for governing complex service contracts. The contractor shall be able to demonstrate an automated solution that will significantly enhance the accountability, visibility, and compliant with acquisition and lifecycle of IT assets and services. Specifically: (1) identify the Critical Success Factors (CSF) for a successful deployment and take-up of a Contract Execution Management solution within ONR; (2) align core processes and define key roles required for sustainability of the Contract Execution Management solution throughout ONR; (3) development of a targeted project timeline; (4) implement an automation platform to demonstrate the viability and extensibility of the Contract Execution Management solution for ONR CIO; (5) design a full systems deployment topology and pilot configuration, data flow, and loading processes and source data in order to target data mapping; (6) validate data source and create source to target matrix to digitize contract terms and business rules as required; (7) build custom reports by the establishment of Single Point of Truth (SPOT) for the verification of data load source files; and (8) conduct an pilot findings and recommendations session. The contractor will be required to provide a Contract Execution Management (CEM) software platform to capture, codify, and integrate selected IT asset and service attributes; integrate selected contract terms and conditions; and consolidate enterprise data sources that are generated throughout the procurement cycle. This pilot project will last for approximately four (4) months and end with the Pilot and Assessment Review. An additional two (2) months will be required so that the Government can perform its own test and evaluation. The contractor will be required to make any necessary modifications to meet Government standards and IT configurations. The Pilot and Assessment Review will be conducted to provide a final review of the findings and recommendations for ONR process improvements. The pilot project will need to demonstrate the capability to ensure the controlled procurement, deployment, support and transparency of IT assets and services supplied to the ONR (and to the Navy), thus ensuring ‘audit-readiness’ associated with procurement and contract compliance of these complex service contracts. The contractor is required to provide an automated solution that will (1) provide an auditable track of contracted deliverables to ensure the proper receipt, control, and disposal and ensure terms stated in the contract are complete; (2) assist in tracking invoices and billings for products and services to the contract; (3) assist in billing, invoice, reconciliation, and clarify the complexity of invoices and disputes; (4) track asset location throughout the asset lifecycle; and (5) assist in identifying assets and services which are functionally incompatible and ineffective. The contractor shall provide a configured CEM software for six (6) months of limited use as a working pilot CEM Solution that will demonstrate the capability to align the terms and conditions of supplier contracts with the assets and services procured and utilized, including (1) reporting format/templates that will show the status of all transactions; (2) a “drill down” transactional reporting system which highlights performance, by subject, at any hierarchical level, to conduct “root cause” analysis by department, supplier, product, spend, and rate; (3) an Contract Execution Management Strategy and Plan, including but not limited to an Organizational Assessment that will identify areas for process improvements, opportunities for cultural change, potential system enhancements within an acquisition environment; and (4) conduct the pilot, findings, and recommendations review session that will provide the final version of the pilot; and (5) provide the final Assessment and Recommendations document and close project (formal sign-off - acceptance of deliverables). The Government intends to competitively award a Firm Fixed Price contract (FFP) contract that represent the best value to the Government in accordance with the evaluation criteria set forth in this solicitation. The Government estimate for this effort is $100,000.00, although lower and higher proposals will be considered. The period of performance will be from the award of the purchase order through six (6) months thereafter. The application and submission process consists of full proposals, evaluation of proposals, and oral presentations. If an Offeror does not submit a full proposal they are not eligible to participate in the rest of the process. The purpose of the oral presentation is to acquaint the Government with the Offeror’s proposal to get an understanding of how the proposed software will meet the Government’s needs. Offerors whose proposal is selected for oral presentation will be invited by e-mail no less than five (5) working days prior to the commencement of the oral presentation event. Oral presentations are tentatively planned for the week of 14 July 2008. The format of the presentation will be provided in the e-mail invitation, as well as the day, time, and location of the presentation. Each presentation will be no longer than thirty (30) minutes in duration. An additional ten (10) minutes will be allowed for questions (if any) from the Government. The Government will provide the necessary IT and projection equipment the Offeror might need during for the presentation. As soon as the final proposal evaluation process is complete, each Offeror will be notified via e-mail of the Offeror who was selected for an award. The clauses at FAR 52.212-1, Instructions to Offerors-Commercial Items, FAR 52.212-4, Contract Terms and Conditions-Commercial Items and FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders--Commercial Items, apply to this acquisition. The additional clauses cited within the last clause cited are applicable: 52.203-6, 52.219-4, 52.219-8, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-39, 52.225-13, and 52.232-33. The DFARs clause at 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items applies to this acquisition. The additional clauses cited within this clause are applicable: 52.203-3 and 252.232-7003. The following additional FAR and DFARs clauses apply: 52.204-7 Central Contractor Registration, FAR 52.217-9 Option to Extend the Term of the Contract (insert “the period of performance” for the notice in paragraph (a) and 5 years in paragraph (c)), FAR 52.233-3, Protest After Award (AUG 1996) and 252.204-7004 Alternate A. The offerors should submit with their proposal the following: (1) Technical proposal; (2) Cost proposal; (3) Completed Representations and Certification in accordance with FAR 52.212-3 Offeror Representations and Certifications--Commercial Items and DFARs 252.212-7000 Offeror Representations and Certifications--Commercial Items., which are available electronically at: http://heron.nrl.navy.mil/contracts/repsandcerts.htm, and the offeror must complete the ONR specific representations and certifications found at http://www.onr.navy.mil/02/rep_cert.asp; and (4) An affirmation that it has an active registration on the Central Contractor Registration (CCR), which is at the website www.ccr.gov. The technical section should be no more than ten (10) pages and there is no page limitation for the cost section. A contract will be awarded to the responsible offeror whose offer represents the best value to the Government. The proposed solution will be evaluated in accordance with the requirements stated in this solicitation for functional capability. Proposed solution should be mature enough to perform a working demonstration. Proposed solution will be evaluated on the ability to meet the Government’s requirements for the automation of contract execution management that will provide control and accountability of IT/telecom assets, services, licenses, and maintenance support services through the acquisition lifecycle process. In order to determine which offeror represents the best overall value, offers will be evaluated in accordance with the following evaluation criteria: (1) Technical Capability - Procurement, deployment, support and transparency of IT assets and services supplied to the ONR (and to the Navy); Track and accountability of invoice/billings for assets, deliverables, maintenance actions, licenses and services; Tracking and control asset movement identifiable and completion of maintenance actions; Acquiring assets and services which are functionally incompatible and ineffective; Clarifying the complexity of invoices and disputes which impact the effectiveness of business and military operations; and Usability of features and ease of navigation. The Government must be able to integrate the proposed automated solution/system with the Department of Defense’s (DoD) IT infrastructure/Navy Marine Corp Internet (NMCI). (2) Price. Delivery and acceptance of reports is F.O.B. Destination to Office of Naval Research, One Liberty Center, 875 North Randolph Street, Arlington, VA 22203-1995. The Contract Specialist must receive any questions concerning the RFQ no later than four (4) business days before the response date of this solicitation. An original and three (3) copies of the offeror’s proposal shall be received, at Office of Naval Research, 875 North Randolph Street, Code BD 0251, Room 1272F, Arlington, Virginia 22203-1995 no later than 2:00 P.M. (local time) on Monday, 30 June 2008. The package should be marked with the solicitation number, due date, and Attention: Ms. Jacqueline Boudreaux. The U.S. Postal Service continues to irradiate letters, flats, Express and Priority Mail with stamps for postage and other packages destined to government agencies. Due to potential delays in receiving mail, offerors are encouraged to use alternatives to the mail, such as delivery services, when submitting proposals. Offerors may also hand-deliver their proposals at the mailing address above provided they pre-arrange a time and date prior the closing of the solicitation with the contract specialist, Jacqueline Boudreaux, at Jacqueline.boudreaux@navy.mil or (703) 696-0436. No e-mailed or faxed proposals will be accepted. The award is anticipated to be made on or about Monday, 30 June 2008.
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