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FBO DAILY ISSUE OF MAY 17, 2008 FBO #2364
SOLICITATION NOTICE

X -- Conference Services

Notice Date
5/15/2008
 
Notice Type
Combined Synopsis/Solicitation
 
NAICS
531120 — Lessors of Nonresidential Buildings (except Miniwarehouses)
 
Contracting Office
Office of Personnel Management, Center for Contracting, Facilities & Administrative Services, Contracting Group, 1900 E Street, N.W., Room 1342, Washington, District of Columbia, 20415-7710
 
ZIP Code
20415-7710
 
Solicitation Number
OPMFEIM817
 
Point of Contact
Terry L. Stotts,, Phone: (434) 980-6289, Bonnie E Boston, Phone: (434) 980-6277
 
E-Mail Address
Terry.Stotts@opm.gov, Bonnie.Boston@opm.gov
 
Small Business Set-Aside
N/A
 
Description
This is a combined synopsis solicitation for commercial items prepared in accordance with FAR Subpart 12.6 and 13.5, as supplemented with additional information included in this notice. This announcement/solicitation is unrestricted to both large and small business. This announcement constitutes the only solicitation; offers are being requested, and a separate written solicitation will not be issued. This solicitation incorporates FAR provisions and clauses in effect through Federal Acquisition Circular 2005-8. The NAICS codes are 721110 or 531120, and the small business size standard is $6 million. Incorporated by reference is FAR 52.212-1, Instructions to Offerors - Commercial and Addenda. Offerors must include a completed copy of FAR 12.212-3, Offeror Representations and Certifications - Commercial Items with its offer. This provision may be viewed at: http://orca.bpn.gov. Incorporated by reference is FAR 52.212-4, Contract Terms and Conditions - Commercial Items. FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items is incorporated at the end of this solicitation. Full text of clauses may be downloaded from www.arnet.gov/far at Part 52. FAR clause 52.212-4, Contract Terms and Conditions - Commercial Items. FAR Clause 52.232-33. This combined synopsis solicitation will result in a fixed-price contract being awarded for meeting space, audio visual equipment rental, meal service, mid-morning and mid-afternoon break service. Respondents must be primary provider of all services. The Federal Executive Institute is a tax exempt entity; please do not include taxes in proposal. The period of performance is September 23-24, 2008. Purpose: The purpose of this procurement is to obtain a facility offering meeting and conference services for an executive development program in the Washington, DC area for the Federal Executive Institute. The Federal Executive Institute (FEI) is the federal government’s premier leadership development center. Since 1968, FEI has operated executive education programs for GS-15s and members of the Senior Executive Service (SES). At present, these programs include a four-week Leadership for a Democratic Society (LDS) program, offered ten times per fiscal year and a variety of open-enrollment and custom-designed programs. FEI offers residential programs on its campus in Charlottesville, VA. It is seeking to replicate this campus experience in Washington, DC metropolitan area. Objectives: The objectives of this procurement are to identify a vendor to provide: a. meeting rooms suitable for top-level executives; b. conference services, (e.g., meeting, audio visual and other support) appropriate for executive participation; c. food and beverage services (continental breakfast, lunch and break service) featuring a variety of selections; d. a campus-like setting consistent with FEI’s Charlottesville, VA facility; e. insure a high-quality learning environment for executives participating in FEI’s programs. Program Dates: Program dates are September 23 – 24, 2008. Location Requirements: The contractor must be in the following area: a. in the Washington, DC metropolitan area; b. within 2 blocks of Metro stop (or established Metro shuttle); c. parking available for participants within two blocks of meeting space. Meal Requirements: a. The contractor will be prepared to provide a continental breakfast and lunch for a minimum of 18 people and a maximum of 30 people for the duration of the program or provide a subcontractor to cater the event; b. The contractor/subcontractor must accommodate any special dietary needs; c. The meals must be of high quality and offer a wide variety of healthy, nutritious and flavorful food options; d. There must be no change in location of the dining room for the duration of the program. Break Service Requirements: a. The contractor/subcontractor will provide mid-morning and mid-afternoon break service daily to include; coffee, tea, sodas, juice, bottled water, and a light snack; b. Beverages available from 7:00 a.m. to 5:00 p.m; c. The break area must be in or adjacent to the meeting room. Meeting Space Requirements: a. The contractor will provide one large conference room to seat 18-30 people in a variety of configurations; b. The room must be accessible to handicapped individuals; c. The room must allow 7:00 a.m. to 5:00 p.m. access; d. A table is needed outside of the room on the first day to facilitate the registration process; e. An easel, stand, or other appropriate display for the session should be available; f. There must be no change in meeting location for the duration of the program; g. The contractor will provide two additional classrooms with tables and chairs to seat 10-12 people each; h. In the meeting room set up, please put no more than two people per 6 foot table or three people per 8 foot table. If round tables are used, seating would be half round so that attendees do not have their backs to the front of the room. Audio Visual and Information Technology Requirements: The contractor must provide audiovisual and information technology presentation support in the meeting room. FEI may elect to provide some of the support hardware listed. On call technical assistance is required during all program sessions. Please provide daily rental rates for the following items: a. Flip charts and markers b. White board and markers c. Variable lighting d. Flexibility in room set e. On-site and on-call technical support f. A/V equipment including laptop with DVD capabilities g. LCD projector and screen h. VHS player Proposal Submission Evaluation and Award: Respondents must be primary provider of all services. The Federal Executive Institute is a tax exempt entity; please do not include taxes in proposal. Proposals submitted under this Statement of Work will be evaluated, and a contractor selected, based on both technical and cost considerations. PLEASE PROVIDE COST PROPOSAL INFORMATION SEPARATELY FROM THE TECHNICAL PROPOSAL. The contractor shall provide a fixed-price for each contract line item as well a total cost for the contract. PROPOSALS NOT CONTAINING A TOTAL COST WILL BE REJECTED AS NON-RESPONSIVE. Descriptive literature regarding your facility shall be submitted with your proposal including eating/restaurant spaces, menus, parking fees, meeting room space, diagrams and square footage. If the contractor is not a university or educational institution, the contractor’s facility must have one of the following quality ratings: First class or higher per the Official Hotel Guide; Three crowns or higher per the OAG Business Travel Planner; or Three diamonds or higher per AAA. The Contractor’s facility must be Federal Emergency Management Agency approved and listed on the U.S. Fire Administration Hotel and Motel National Master List found at http://www.usfa.fema.gov/hotel/search.cfm. The Contractor's facility must be compliant with the requirements of the American with Disabilities Act (Public Law 101-336) 42 U.S.C. 12101 et. seq.). Technical proposals will be evaluated for, size, quality of services and accommodations, confirmation of its overall quality rating; location, and documentation of experience with large conferences. The Federal Executive Institute reserves the right to conduct an on-site inspection of offered facilities. The contractor shall provide information (availability/cost) on other amenities of the facility i.e., guest parking policy, menus and cancellation policy. The technical proposal should include details describing contractor’s ability to provide the service requirements listed above. REQUIRED CENTRAL CONTRACTOR REGISTRATION APPLY TO THIS ACQUISITION (REGISTRATION CAN BE ACCOMPLISHED AT WWW.CCR.GOV). The Federal Executive Institute will select a contractor, whose offer provides the best value to the government, considering primarily technical factors and secondarily price. Award will be made to the offeror determined to be the Best Value to the Government in accordance with FAR 52.212-2 Evaluation of Commercial Items. Award may be made with or without discussions with the offeror(s). Therefore, your offer should include your lowest pricing. Proposals should be sent to the point of contact in this announcement ONLY – beware of third party solicitations. All responsible sources that can meet the requirements and provide the services listed above may submit a technical proposal, a separate cost proposal and the other information described above. An offer that does not meet the solicitation requirements may be rejected as non-responsive. Evaluation of Commercial Items (factors listed in descending order of importance: 1. Size and quality of services and accommodations; 2. Location; 3. Experience with similar conferences, 4. Commitment to customer service based on its reputation for demonstrating concern for its customers; and 5. Price. (Size and quality of services and accommodations, location and experience with large conferences, when combined are more important than price). Submit your proposal to Ms. Terry Stotts who may be reached at terry.stotts@opm.gov or (434)980-6289. The preferred method of proposal submission is by email to: terry.stotts@opm.gov. It is the contractor’s responsibility to ensure receipt of proposals delivered through email. Due to delays associated with mail delivery and irradiation at Government buildings, it is recommended that commercial delivery services be used if your proposal is not emailed. Closing date for receipt of offers is May 30, 2008 at 12:00 p.m. Mailing address: Federal Executive Institute, Attn: Terry Stotts, 1301 Emmet Street Charlottesville, VA 22903
 
Web Link
FedBizOpps Complete View
(https://www.fbo.gov/?s=opportunity&mode=form&id=61b0accd53c5edc76660dd647bffcfb3&tab=core&_cview=1)
 
Place of Performance
Address: District of Columbia, United States
 
Record
SN01574628-W 20080517/080515222026-61b0accd53c5edc76660dd647bffcfb3 (fbodaily.com)
 
Source
FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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