SOLICITATION NOTICE
R -- 21st Century Community Learning Centers Technical Assistance &Evaluation Project
- Notice Date
- 4/24/2008
- Notice Type
- Presolicitation
- Contracting Office
- Bureau of Indian Affairs (BIA), Albuquerque Acquisitions Office,1001 Indian School Road NW; ALBUQUERQUE, NM 87104
- ZIP Code
- 87104
- Solicitation Number
- RABQ2080014
- Response Due
- 5/2/2008
- Point of Contact
- MICHAEL PERRY (505) 563-3120
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial itemsprepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation, RABQ2080014, is issued as a Request for Quotes (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition 2005-18. The North American Industry classification (NAICS) code is 611710 and the business size maximum is $6.5 Million. The proposed contract is a Total Small Business Set-Aside. All small business shall provide a breakdown of their costs to demonstrate that at least 51% of the cost of contract performance incurred for travel, supplies, training materials, etc. shall be performed and incurred by the small business (prime). All small businesses shall comply with FAR 52.229-14 Limitations on Subcontracting. All responsible small business sources may submit a proposal, which will be considered by the Government. This office is requesting quotes on the following item: 0001 Base Year: Provide all travel, supplies, materials and personnel to provide Title IV 21st Century Schools Community Learning Centers. All work shall be performed in accordance with the Scope of Work. The Quantity is One and the Unit is Day. 0002 Option Year One: Provide all travel, supplies, materials and personnel to provide Title IV 21st Century Schools Community Learning Centers. All work shall be performed in accordance with the Scope of Work. The Quantity is One and the Unit is Day. 0003 Option Year Two: Provide all travel, supplies, materials and personnel to provide Title IV 21st Century Schools Community Learning Centers. All work shall be performed in accordance with the Scope of Work. The Quantity is One and the Unit is Day. 0004 Option Year Three: Provide all travel, supplies, materials and personnel to provide Title IV 21st Century Schools Community Learning Centers. All work shall be performed in accordance with the Scope of Work. The Quantity is One and the Unit is Day. 0005 Option Year Four: Provide all travel, supplies, materials and personnel to provide Title IV 21st Century Schools Community Learning Centers. All work shall be performed in accordance with the Scope of Work. The Quantity is One and the Unit is Day. Indefinite Delivery Indefinite Quantity (IDIQ) Contracts shall be awarded which identify a fixed daily rate (daily for all costs, with exception of travel) for the base and option year; therefore, provide only the daily rate to provide services in accordance with the SOW. The Governments intends to award an IDIQ contract for a basic year and four option years. The period of performance (POP) for the base year is from date of award through September 30, 2008; and, the POP for Option Year One is from October 1, 2008 to September 30, 2009; and, the POP for Option Year two is from October 1, 2009 through September 30, 2010. Single award shall be made. Award shall be made to a company that provides one or more objectives delineated under the Objectives section of the SOW. The Government shall issue task orders against the IDIQ contracts for the items delineated under the Objectives section of the Sow when a need arises. Task orders shall be issued on a fixed price basis utilizing the fixed price daily rate awarded in each IDIQ contract x the number of days to complete the task plus travel costs, which shall be paid in accordance with the Federal Travel Regulations. The minimum value of each contract shall be one task order per POP for a minimum value of not less than $500.00. The maximum value of each IDIQ contract shall be twenty task orders per POP for a maximum value of not more than $500,000.00. The task order ombudsman shall be: Name: Dianne Gutierrez, Contracting Officer (CO), Address: 1001 Indian School Road, Albuquerque, NM 87104; Telephone: 505-563-3007; Fax: 505-563-3019. Scope of Work Title IV 21st Century Schools, Part-B, 21st Century Community Learning Centers Introduction: The Bureau of Indian Education (BIE), Albuquerque Service Center (ASC), Division of Performance and Accountability (DPA) serves as the State Education Agency for 184 schools and dormitories located in 23 States. It is of utmost importance to create an after school learning environment for students that fosters personal growth and academic achievement. Public Law 107-110, No Child Left Behind Act includes the Title IV 21st Century Schools, Part B, 21st Century Community Learning Centers (21st CCLC) with its purpose to provide opportunities for communities to establish or expand activities in community learning centers that (1) provide opportunities for academic enrichment, including tutorial services in the areas of reading and mathematics; (2) offer students a broad array of additional services, such as youth development activities, drug and violence prevention programs, counseling programs, art, music, and recreation programs, technology education programs, and character education programs, that are designed to reinforce and complement the regular academic program of participating students; and (3) offer families of students served by the community learning center opportunities for literacy and related educational development. The BIE is committed to providing technical assistance and training in order to ensure that BIE funded schools receiving a 21st CCLC grant will implement programs that lead to improved academic achievement. Scope of Work: The contractor will provide technical assistance and training utilizing BIEs site visit protocol at the 60 BIE 21st CCLC program after-school sites. All activities will align with the requirements of the NCLB Title IV, Part B-21st CCLC and all BIE mandates for improving student academic achievement in after school settings. The BIE has the full authority to approve all training and technical assistance schedules, activities and materials outlined in the objective and tasks of the contract. All materials created in the implementation of the contract will be the property of the BIE. The contractor will provide all technical assistance materials and evaluation tool/s, with final approval by the BIE. Objective: To provide training and technical assistance to the 60 BIE schools and dormitories receiving Title IV Part-B, 21st CCLCs funding and evaluate the effectiveness of these after-school and summer programs. Task 1. Utilizing the BIEs site visit protocol at each of the 60 21st CCLC sites, the Contractor - Will clearly explain the site visit agenda with the school or dormitory administrator and 21st CCLCs coordinator prior to beginning the process. Will identify needs based on the site visit evaluation and will be addressed through technical assistance during the site visit. Will explain and assist the site coordinator in developing a performance improvement plan to address the areas of identified need and improvement. Will provide the school or dormitory administrator an entrance and exit interview to explain the site visit evaluation. Task 2. Conducting a visit at each of the 60 21st CCLC sites, the Contractor shall evaluate and provide training and technical assistance in the following areas based on the needs identified during the site visit evaluation: Tutorial Activities, Lesson Plans and Planning, Performance Measures, Response to Intervention, Youth Development, Program Operations, Program Management, Student and Staff Safety, Student Behavior, Parent Involvement, Policies and Procedures, Student Records, Staff, Parent, and Student Surveys, Attendance. Task 3. Providing documentation of site visits, the Contractor, Will complete the BIE site visit report form, Will provide the report 5 days after the site visit, Will include comments and recommendations related to the areas of technical assistance. Task 4. The Contractor will provide the BIE with a final report that includes an Executive Summary with final comments and recommendations and all site visit reports specifically highlighting the performance measures, and all site visit components. The final report will be approved by BIE 10 days before the end of contract. The contractor will coordinate the report with the BIE staff. Required Qualifications: Vendors proposing to bid on this solicitation must meet the following qualifications. Must demonstrate knowledge, experience, and understanding of the BIE schools and dormitories programs in meeting the requirements of the No Child Left Behind PL. 107-110, Title IV Part-A Safe and Drug Free Schools and Communities Act, Must demonstrate knowledge, experience and understanding of the 21st Century Community Learning Centers program. Must demonstrate background and experience in performance improvement activities directly affecting Title IV programming in the school and dormitory setting that directly reflect the BIE 21st Century Community Learning Centers request for proposal. Must have the appropriate qualifications and/or certifications to provide technical assistance and in the after school setting. Must provide a list of previous trainings and site visits accomplished that reflect the ability to work with Native populations to include, at a minimum, educators and paraprofessionals in the after school setting. Must have demonstrated experience in working with Native American staff, students, and the BIE education system. Timeline: Activities will commence upon the awarding of the contract, all activities will be scheduled at this time with consideration of the education line office and school/dorm schedule. The final schedule will be approved by the BIE. A contract end report due 10 days prior end of contract to include, but not limited to, cumulative data on performance improvement and/or activities, contract end report will be approved by BIE. Term: Term of contract is one year with four one-year options. Contractor will provide one original and two copies of a cost proposal and project proposal. Deliverables: 60 site visit reports approved by the BIE. 1 final report approved by the BIE. C.O.R.: Jack Edmo, Jr. EvaluationA = 20 Points0 1yr = 1pt 1-2yrs = 5pts 2-3yrs = 10pts 3-4yrs = 15pts 4 + yrs = 20pts B = 20 Points 0 1yr = 1pt 1-2yrs = 5pts 2-3yrs = 10pts 3-4yrs = 15pts 4 + yrs = 20pts C = 15 Points 0 1yr = 1pt 1-2yrs = 3pts 2-3yrs = 5pts 3-4yrs = 10pts 4 + yrs = 15ptsD = 15 Points 0pt = No 15pts = Yes Provides proof of qualifications, certificates, and/or accreditations, and other supporting documents identifying competency. E = 15 Points Training sessions and site visits must have been directly related to Title IV, Part A-Safe and Drug Free Schools and Communities Act 0 training sessions and site visits combined past 5 years = 1 pts1-5 training sessions and site visits combined past 5 years = 3pts5-10 training sessions and site visits combined past 5 years = 5pts10-20 training sessions and site visits combined past 5 years = 10pts20 + training sessions and site visits combined past 5 years = 15pts F = 15 Points No experience = 0 pts, -Yes experience = 15pts At a minimum, provides or documents an example of a finished product, process or policy change, performance improvement methods/activities/evaluation of demonstrated experience. This may include training curriculum and evaluation, and any results of training and/or activities that resulted in positive outcomes for documented program improvement. Must directly reflect Title IV, Title IV Part-A, Safe and Drug Free Schools and Communities Act activities and requirements and to have taken place within the BIE schools and dormitories. Previous experience working in Bureau of Indian Education schools is preferred. Responsibilities of the Provider Meet with BIE Reading First staff to receive project orientation and review timeline and deliverables within one week after award of the contract. Make appropriate travel arrangements including payment of costs to be reimbursed upon completion of work assignments for on-site visits/technical assistance to schools and/or for assistance with local, regional, and national professional development sessions. Provide written reports and other documentation of services (i.e., evaluation forms, attendance sheets, etc.) for specific services as requested by Reading First program staff Develop and provide all materials for professional development and technical assistance Timeline The contractor must be available to provide services beginning sometime in May 2008. Service provisions will be scheduled with each provider on an individual basis when determination of the required consulting need is made. Contractors may be identified to perform specific objectives within the scope of work given a particular area of expertise. Multiple contracts will be awarded as indefinite delivery/indefinite quantity (IDIQ) contracts. Task orders will be issued to contractors based upon the needed service at a particular school and/or for a particular training/professional development session being conducted by the BIE. Service provisions will be scheduled with each provider on an individual basis when determination of the required consulting need is made. Contractors may be identified to perform specific objectives within the scope of work given a particular area of expertise. Task orders will be issued to contractors based upon the needed service at a particular school and/or for a particular training/professional development session being conducted by the BIE. Please include your TAX ID Number, CAGE Number (obtain at www.ccr.gov), and DUNS Number when submitting your quote. The Offeror shall provide the lump sum cost for the base and two option year periods with a breakdown of their cost to provide this service and provide a copy of their credentials, including but not limited the college diploma. The offeror shall have a favorable screening (applicant and suitability) determination must be made by the Bureau of Indian Affairs (BIA) Office of Indian Education Programs (OIEP), Personnel Security and Suitability Program in accordance with the Background Investigations Clause. Please contact the Security Office at (505) 563-5287 to begin process. This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given if full text. Upon request, the CO will make their full text available. The provisions at FAR 52.212-1 Instructions to Offerors - Commercial Items, FAR 52.212-3 Offeror Representations of Certifications apply to this acquisition. Offerors must include a completed copy of the provision FAR 52.212-3, Offeror Representations and Certification/Commercial Items with their quote. If the offeror does not have a copy of this provision, you may obtain a copy at www.arnet.gov or contact the CO to receive a copy. Provision FAR 52.252-1 Solicitation Provisions Incorporated by reference.. Clauses Incorporated by Reference, FAR 52.212-4 Contract Terms and Conditions - Commercial Items (SPR 1998). FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items, FAR 52.203-6, Restrictions on Subcontractor Sales to the Government (JUL 1995);FAR 52.219-4, Limitations on Subcontracting (DEC 1996); FAR 52.222-3 Convict Labor, FAR 52.233-3 Protest after Award, FAR 222-19 Child Labor-Cooperation with Authorities and Remedies, FAR 52.225-16, Sanctioned European Union Country Services (FEB 2000); FAR 52.232-36 Payment by Third Party, FAR 52.239-1 Privacy or Security Safeguards, FAR 52.214-64 Preference for Privately owned U.S. Flag Commercial Vessels, FAR 52.222-21 Prohibition of Segregated Facilities, FAR 52.222-26 Equal Opportunity, FAR 52.222-35 Affirmative Action for Disabled Veterans of the Vietnam Era, FAR 52.222-36 Affirmative Action for Workers with Disabilities, FAR 52.222-37 Employment Reports on Disabled Veterans and Veterans of the Vietnam Era, FAR 52.232-33 Payment by Electronic Funds Transfer Central Contractor Registration, FAR 52.243-1 Changes Fixed Price (Alt I), FAR 52.212-4 Contract Terms and Conditions Commercial Items, FAR 52.222-41 Service Contract Act of 1965 (as amended), FAR 52.242-15 Stop Work Order, FAR 52,242-17 Government Delay of Work, Department of the Interior Acquisition Regulation (DIAR) 1452.226-70 Indian Preference, DIAR 1452.226-71 Indian Preference Program, DIAR 1452.204-70 Release of Claims; Background Investigations Clause; Travel Costs Clause; FAR 52.217-8, Option to Extend Services (para 1, 15 days); FAR 52.217-9, Option to Extend the Term of the contract (para (a) 15 days, 15 days; para (c) 2 years); 52.217-3 FAR 52.216-8 Ordering (para a, Date of Award through September 30, 2007 with one option year); FAR 52.216-19, Order Limitations(para a, $100.00; Para b (1) $500,000.00, Para (b)(2) $500,000.00, Para 3, 30 days); FAR 52.216-22 Indefinite Quantity (Para d, September 10, 2007 with one option year); FAR 52.216-18 (para 1, Date of Award through September 10, 2007 with one option year); FAR 52.216-27, Single or Multiple Awards; Evaluation Exclusive of Options; and, FAR 52.212-2, Evaluation. The Evaluation Factors are in descending order of importance. All evaluation factors other than cost or price, when combined are significantly more important than cost or price. The Evaluation Factors are: 1) Technical Capability 1a: Technical Excellence: Describe ability to meet REQUIRED QUALIFICATIONS OF EXPERT PROVIDER section of SOW 1b. Technical Approach: Describe your technical approach to accomplish each of the objectives and/or tasks delineated in the Scope of Work. 1c. Past Experience: List contracts that are of comparable size, complexity and similar; and, provide references demonstrating previous experience for the eRate process. This experience shall show that experience building infrastructure systems for schools from the eligible list were defendable through the PIA, selective review process, and cost-effectiveness audits performed by the SLD. 2) Price 3) Past Performance: Provide recent & relevant contracts for the same or similar items, contract numbers, points of contacts with telephone numbers and other relevant information. Award will be based on the Best Value to the Government, overall acceptable quote, as submitted by a responsible offeror & ability to provide the above requirements. Quotes will be submitted in writing and signed by an individual with the authority to bind their respective company; electronic submissions via fax are acceptable. The due date for receipt of proposals is April 14, 2008; 9:00am Local Time. You may mail your quote to BIA, 1001 Indian School Road NW, Albuquerque, NM 87104, or you can fax your quotes to (505) 563-3019.
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