SPECIAL NOTICE
M -- FACILITIES MAINTENANCE SERVICES ATNASA-AMES RESEARCH CENTER
- Notice Date
- 4/8/2008
- Notice Type
- Special Notice
- NAICS
- 561210
— Facilities Support Services
- Contracting Office
- NASA/Ames Research Center, JA:M/S 241-1, Moffett Field, CA 94035-1000
- ZIP Code
- 94035-1000
- Archive Date
- 4/8/2009
- Point of Contact
- Barbara A. Drake, Contracting Officer, Phone 650-604-3002, Fax 650-604-0912, - Marie E. Dorish, Contracting Officer, Phone 650-604-3420, Fax 650-604-0912
- E-Mail Address
-
barbara.a.drake@nasa.gov, marie.e.dorish@nasa.gov
- Description
- NASA Ames Research Center is hereby soliciting information about potential sourcesfor providing Facilities Maintenance Services at NASA Ames Research Center. The broadscope of the requirement includes the facility maintenance services necessary for a largecampus environment consisting of approximately 125 facilities spread over an areaexceeding 1800 acres. The facilities range in purpose from general office activities tostate of the art research facilities and range in age from relatively new to over 60years old. The Facilities Maintenance requirement includes: Planning and implementationof a comprehensive maintenance program covering the following Technical Areas:electrical; mechanical; plumbing; pipefitting; infrastructure utility services; heating,ventilating, air conditioning, and refrigeration (HVAC/R) services; environmentalservices; maintenance engineering; grounds maintenance; and building trade services. TheContractor shall be required to determine what should be maintained, the appropriatelevel of maintenance, performance of the maintenance tasks, measurement of theeffectiveness of maintenance to determine adequacy of the program, and redesign ofportions of the program to assist in achieving effective results. Critical to thisprocess will be the ability to apply modern maintenance management techniques such asReliability Centered Maintenance strategies to determine the optimum mix of preventive,predictive, reactive, and proactive maintenance practices. Another important requirementwill be the operation and maintenance of automated Government systems for planning andmanagement of the maintenance process.This request relates to the planning activities associated with the follow-on requirementfor Facility Maintenance Services. The work will be performed primarily at Ames ResearchCenter (ARC), Moffett Field, California. CURRENT CONTRACT FEATURES: The current NASA Ames Facilities Maintenance Services ContractNNA04CB37C with IAP World Services, Inc. has the following features: 1) Period of Performance: 10/01/04 to 09/30/09. 2) Contract Type: CombinationFFP/IDIQ/CPIF.3) The contract was awarded under Full and Open Competition. 4) Thecurrent value of the contract is approximately $74,053,554.The technical Point of Contact for this contract is David Yee.He can be reached atDavid.H.Yee@nasa.gov.PART I. PURPOSE OF THIS SYNOPSISThis synopsis has two purposes: 1)To request information on capabilities of potential Offerors to provide the servicesdescribed in the following technical areas in order to determine if this requirement isappropriate for a small business set-aside. Information received as a result of thissection will be considered by the Government and used for acquisition planning purposesonly. Please note, a decision to set-aside this requirement for small business or tocompete it through full and open procedures has not yet been made. An interested partieslist will be posted.2)To request information from interested parties regarding their recommended contractingapproach, including contract type and contract duration, to provide the facilitiesmaintenance services described above. All acquisition methods are being considered bythe Government including the potential use of Federal Schedules. PART II. RESPONSES REGARDING POTENTIAL SOURCES STATEMENT OF CAPABILITIES Interested Offerors having the required specialized capabilities/qualifications tosupport some or all of the work described in the Description are asked to submit acapability/qualification statement of 20 PAGES or less. There is no required font sizeand/or type designated for this Capability/Qualification Statement. Figures, exhibits,and diagrams must be readable.Submit your response electronically in PDF format. TheGovernment requests separate files for Statement of Capabilities and ContractingApproach response. There is no limit on the page length to your response to Part III,RESPONSES REGARDING THE CONTRACTING APPROACH.The response to this Part II must include the following: 1) Company name, address, point of contact, phone, fax, e-mail, and website (ifapplicable). 2) Whether your company is Large business, Small business, SmallDisadvantaged Business, certified 8(a) small business (include anticipated graduationdate), HUBZone small business, Woman-owned small business, Veteran-owned small business,HBCU/MI, Service-Disabled Veteran-owned small business for NAICS code 561210, sizestandard $32.5M in average annual receipts. 3) Whether your company is on any FederalSchedule for these services. 4) Your companys maintenance and repair capability in eachof the Technical Areas listed in the Description above. 5) A list of relevant workperformed in the past five (5) years, including contract type, contract number, technicaldescription and how it is relevant to this work, dollar amount, period of performance,and a customer reference name and telephone number. 6) Answers to the followingquestions:a. Discuss your ability to effectively use, operate, and maintain a Government furnished Computerized Maintenance Management System (CMMS).b. Discuss your ability to effectively use, operate, and maintain a Government furnished facility automation system over a large network monitoring approximately 120 buildings in a combination airfield and research laboratory environment.c. Discuss your capabilities in operating and managing a Service Call Center, Customer Service Center, Trouble Call Desk, and/or Web Site Portal.d. Based on your experience, assess the degree to which Reliability Centered Maintenance (RCM) concepts are in place or are being implemented and integrated into maintenance programs by your company.e. Discuss your experience in using modern Predictive Testing and Inspection (PT&I) technology and equipment. What is the extent of your knowledge and usage of PT&I technologies in assessing and/or analyzing plant equipment?f. Discuss your ability to provide maintenance engineering support services for repair projects and maintenance activities.g. Discuss your knowledge, understanding, and compliance with Federal, State, and local regulations as well as policies pertaining to environmental, health, and safety issues in implementing a maintenance program.The Government reserves the right to consider a small business or 8(a) set-aside based onresponses. PART III. RESPONSES REGARDING THE CONTRACTING APPROACH The Government is soliciting industry comments on the best contracting approach toperform the Facilities Maintenance Services procurement that will enhance competition andprovide business opportunities. Therefore, the Government is requesting feedback in thefollowing areas for consideration during acquisition planning: a) Socio-economic considerations: ARC is interested in your comments on establishingsubcontracting goals for Small Business Concerns; Small Disadvantaged Business (SDB)Concerns; Woman-Owned Small Business (WOSB) Concerns; HUBZone Small Business Concerns;Historically Black Colleges and Universities (HBCU) (includes other minorityInstitutions); Veteran-Owned Business Concerns; and Service Disabled Veteran-OwnedBusiness Concerns.b) Contract Type: In an attempt to determine the best contract vehicle for thisparticular procurement, the Government is soliciting input from interested parties andasks that responses include answers to the following questions: 1) Contract Type and Performance: Please provide your view regarding what type ofcontract provides the best approach for this type of work how is the risk reward sharedby the Government and contractor, and how does the proposed contract type incentivize thecontractor to perform high quality work at a reasonable price.Discuss your viewregarding incentive fees, deduction schedules, award term, and/or other appropriateincentives for contractor performance.2) Contract Duration: Service contracts are typically limited to a five year durationunless a deviation is approved. Is five years the appropriate duration or is a shorterperiod appropriate to take advantage of competitive forces, or would it be in ARCs bestinterest to seek a deviation to the five year limitation what would be the Governmentbenefit of a longer term, how would a longer term maximize NASAs return on investment,etc.?3) What type of evaluation criteria would you recommend for this type of procurement? And, if the Government were to impose page limitations associated with each of therecommended evaluation criteria, what would be reasonable page limits for each criteria.There is no limit on the page length to your response to PART III. RESPONSES REGARDINGTHE CONTRACTING APPROACH. PART IV. YOUR RESPONSE TO THE SYNOPSIS All responses to: 1) the Statement of Capabilities and 2) Contracting Approach shall bereceived no later than May 2, 2008. Please respond via electronic mail (e-mail) to theContracting Officer, Barbara. A. Drake, at the following address:Barbara.A.Drake@nasa.gov. All questions MUST be in writing and should also be directedto Ms. Drake. If an interested party requests confirmation of receipt, the ContractingOfficer will confirm receipt. In all responses, please reference Facilities Maintenance Request for Information inthe subject line and on all attachments. Verbal questions will not be accepted. Thissynopsis is for information and planning purposes only and is not to be construed as acommitment by the Government nor will the Government pay for information solicited. Respondents will not be notified of the results of the evaluation. No solicitation exists; therefore, do not request a copy of the solicitation. If asolicitation is released, it will be synopsized in FedBizOpps and on the NASA AcquisitionInternet Service. It is the potential Offerors responsibility to monitor these sitesfor the release of any solicitation or synopsis.
- Web Link
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FedBizOpps Complete View
(https://www.fbo.gov/?s=opportunity&mode=form&id=2a6f148475a1f6c40807d9b964f4cecf&tab=core&_cview=1)
- Record
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- Source
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