SPECIAL NOTICE
S -- Flyash Debris Clearing and Removal
- Notice Date
- 11/15/2007
- Notice Type
- Special Notice
- Contracting Office
- 1940 Allbrook Drive Suite 3 Wright-Patterson AFB, OH
- ZIP Code
- 00000
- Solicitation Number
- USAF-SNOTE-071115-001
- Archive Date
- 12/18/2007
- E-Mail Address
-
Email your questions to shelley.deardorff@wpafb.af.mil;
(shelley.deardorff@wpafb.af.mil;)
- Description
- This is a combined synopsis/solicitation for commercial items (services) prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. There will be no hard copies distributed. The Operational Contracting Squadron, Base Acquisition Flight (88 CONS/PKBA) anticipates awarding a Firm Fixed Price (FFP) non-personal services contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered for Flyash Clearing and removal services at heating plants 31240 and 20770 located at Wright-Patterson Air Force Base, OH, in accordance with (IAW) the attached Performance Work Statement (PWS) (attachment 1) dated 26 October 2007. It is anticipated that the resultant award will have a two-month base period (1 May 2008 ? 30 June 2008) and four (4) two-month option periods (1 May - 30 June for four consecutive years). This solicitation document IAW the attachments, incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-21 & Class Deviation 2005-o0001. Please refer to the following website for Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS) and Air Force Federal Acquisition Regulation Supplement (AFFARS) and Air Force Materiel Command Federal Acquisition Regulation Supplement (AFMCFARS) references: http://farsite.hill.af.mil/VFFARa.HTM. Solicitation FA8601-08-T-0014 is a Request for Proposal (RFP) and will utilize the Price Performance Trade-Off (PPT) technique to make a best value award decision where, when combined, Mission Capability and Past Performance is approximately equal to price (reference FAR 15.304(e). Under this approach, compliance with the mission capability requirements are not subject to tradeoffs. Tradeoffs may only occur between price/cost and past performance. The mission capability, past performance, and price volumes will be evaluated separately. Any offeror who does not submit a complete package consisting of all of the elements described in the Instructions to Offeror may automatically be considered non-responsive. This acquisition is Set Aside for Small Business Concerns. North American Industry Classification System (NAICS) code is 562119 and the size standard is $11,500,000. The following instructions prescribe the format of proposals and describe the approach for the development and presentation of proposal data. They are designed to ensure the submission of information essential to the understanding and comprehensive validation of proposals. Contractors are cautioned to follow the detailed instructions fully and carefully, as the Government intends to make an award based on initial proposals received, without discussions with such offerors. All interested parties must provide a proposal by the time specified to the Government in order to be considered for award under this acquisition. The Government reserves the right not to make any award. Contract financing shall not be provided for this acquisition. Completed Request for Proposal ? Completed proposal packages shall be submitted no later than 1300 hours Eastern Time on 17 December 2007 to 88 CONS/PKBA, Attention: Shelley Deardorff, Contract Specialist, Area C, Building 1, Room 109, 1940 Allbrook Drive, Suite, 3 Wright-Patterson Air Force Base (WPAFB), OH 45433-5309, e-mail shelley.deardorff@wpafb.af.mil or fax 937-656-1412. E-mail and fax proposals are acceptable. Your proposal shall include the following elements: - A cover letter stating that your proposal is good for no less than 90 days, a Point of Contact (name, phone number, fax number, mailing address and e-mail address), and your response to FAR 52.222-22, Previous Contracts and Compliance Reports (Feb 1999). - A technical proposal (limit of 5 single sided pages) (for additional information, see the Mission Capability Factor sections in Attachments 5 & 6) - A completed Bid Schedule (see attachment 3 to this document) - Past performance information to include 3 relevant past performance references and completed questionnaires (see attachment 2 to this document) from those references (questionnaires may be sent separately - no page limit). - Completed FAR 52.212-3, Offeror Representations and Certifications (see attachment 7to this document) Anticipated Period of Performance: Base Year: 1 May 2008 ? 30 June 2008 Option I: 1 May 2009 ? 30 June 2009 Option 2: 1 May 2010 ? 30 June 2010 Option 3: 1 May 2011 ? 30 June 2011 Option 4: 1 May 2012 ? 30 June 2012 FOB: Destination (Wright-Patterson AFB, OH) Inspection and Acceptance will be performed by 88 ABW/CETM personnel and will take place at Wright-Patterson AFB, OH The following provisions and clauses are applicable to this acquisition: - The provision at FAR 52.212-1, Instructions to Offerors ? Commercial Items (Nov 2007) as amended (see attachment 5). - The provision at FAR 52.212-2, Evaluation -- Commercial Items (Jan 1999) as amended (see attachment 6). - The provision at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items. (Nov 2007). A full text copy of this provision is at attachment 7 to this document. A completed copy must be submitted with all proposals. - The clause at FAR 52.212-4, Contract Terms and Conditions -- Commercial Items (Sep 2005) with the following augmentation to paragraph (a) Inspection/Acceptance: When the defects in services cannot be corrected by reperformance, the Government may -- (1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and (2) Reduce the contract price to reflect the reduced value of the services performed. If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may ? (1) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service; or (2) Terminate the contract for cause. - The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Nov 2007) is applicable to the acquisition with the following additional FAR clauses: Paragraph (b) (5)(ii) 52.219-6, Notice of Small Business Set-Aside (June 2003) (15 U.S.C 644) (7) 52.219-8, Utilization of Small Business Concerns (May 2004) (15 U.S.C. 637(D)(2) AND (3)) (14) 52.222-3, Convict Labor (June 2003) (E.O. 11755) (16) 52.222-21, Prohibition of Segregated Facilities (Feb 1999) (17) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246) (18) 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Dec 2001) (38 U.S.C. 4212) (19) 52.222-36, Affirmative Action for Workers with Disabilities (Jun 1998) (29 U.S.C. 793) (20) 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sep 2006) (38 U.SC. 4212) (24)(i) 52.222.50, Combating Trafficing in Persons (Aug 2007) (Applies to all Contracts) (26) 52.225-13, Restrictions on Certain Foreign Purchases (Feb 2006) (E.o.s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury) (31) 52.232-33, Payment by Electronic Funds Transfer --Central Contractor Registration (Oct 2003) (31 U.S.C. 3332) Paragraph (c) (1) 52.222-41, Service Contract Act of 1965, as Amended (Nov 2007) (41 U.S.C. 351, et seq). (end of clause) - The provision at FAR 52.217-5, Evaluation of Options (Jul 1990). - The clause at FAR 52.217-8, Option to Extend Services (Nov 1999). Fill-In Information: 15 days. - The clause at FAR 52.217-9, Option to Extend the Term of the Contract (Mar 2000). Fill-In Information: 1st fill-in: 15 days; 2nd fill-in: 60 days; 3rd fill-in: 10 months. (Period of Performance is two months a year (Base + 4 option years) - The provision at FAR 52.222-22, Previous Contracts and Compliance Reports (Feb 1999). NOTE ? Contractor?s response must be included in proposal cover letter. - The provision at FAR 52.222-25, Affirmative Action Compliance (Apr 1984). - The clause at FAR 52.228-5, Insurance -- Work on a Government Installation (Jan 1997). - The clause at FAR 52.232-18, Availability of Funds (Apr 1984) - The provision at FAR 52.237-1, Site Visit (Apr 1984). - The provision at FAR 52.237-2, Protection of Government Buildings, Equipment and Vegetation (Apr 1984). - The provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998). This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://farsite.hill.af.mil/VFFARa.HTM (End of Clause). - The clause at FAR 52.252-2 -- Clauses Incorporated by Reference (Feb 1998). This solicitation/contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.mil/VFFARa.HTM (End of Clause). - The clause at DFARS 252.204-7003, Control of Government Personnel Work Product (Apr 1992). - The provision at DFARS 252.209-7001, Disclosure of Ownership or Control of a Terrorist Country (Oct 2006). - The provision at DFARS 252.209-7004, Subcontracting with Firms that are Owned or Controlled by the Government of a Terrorist Country (Dec 2006). - The clause at DFARS 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisition of Commercial Items (Apr 2007) is applicable to the acquisition with the following additional FAR/DFARS clauses: Paragraph (a) FAR Clause: 52.203-3, Gratuities (Apr 1984) (10 U.S.C. 2207). Paragraph (b) DFARS Clauses: 252.232-7003, Electronic Submission of Payment Requests (Mar 2007) (10 U.S.C. 2227). 252.247-7023, Transportation of Supplies by Sea (May 2002), (10 U.S.C. 2631). (end of clause) - The clause at AFFARS 5352.201-9101, Ombudsman (Aug 2005), is applicable to this acquisition. An Ombudsman has been appointed to hear concerns from offerors or potential offerors during the proposal development phase of this acquisition. Address issues, concerns, and questions regarding this acquisition to the contracting officer. You may refer them to the Ombudsman if, after discussing them with the Contracting Officer, you feel that you are not effectively communicating with the government. The Ombudsman does not diminish the authority of the program director or Contracting Officer, but communicates contractor concerns, issues, disagreements, and recommendations to the appropriate Government personnel. When requested, the Ombudsman shall maintain strict confidentiality as to the source of the concern. The Ombudsman does not participate in the evaluation of proposals or in the source selection process. The ASC Ombudsman is Craig Cassino, ASC/AE, 1755 Eleventh St, B570, R110, Wright-Patterson AFB, OH 45433-7404 (Phone: 937-255-5995; FAX 937-656-7193; E-Mail craig.cassino@wpafb.af.mil). (End of Clause) - The provision at AFFARS 5352.215-9001, Notice of Pre-Bid/Pre-Proposal Conference (May 1996). (a) A pre-bid/pre-proposal conference (e.g. site visit) will be conducted at Wright-Patterson AFB, OH on 28 November 2007 at 1:00 p.m. All interested parties shall meet in the parking lot outside the Hope Hotel, Building 823, Area A (located off base just prior to entering the security checkpoint at gate 12A ? the AFMC Headquarters Complex Gate), Wright-Patterson AFB, OH 45433-5000. Everyone should congregate near the door to Packey?s restaurant. Bus transportation will be provided from that point. At the conclusion of the Site Visit, you will be returned to this parking lot to retrieve your car. The purpose of this Site Visit will be to tour the two heating plant locations to see a sample of what will be covered on the contract. The bus tour will include stops at both heating plants at Wright Patterson AFB. All participants are required to assemble at the parking lot outside the Hope Hotel no later than 12:55 p.m. Gate 12A is located directly off of SR 444. Please view the web site below for directions to Gate 12A. http://www.mapquest.com/directions, enter the address of 4375 Chidlaw Rd, Wright Patterson AFB, OH 45433. (b) Submit the full names and of all attendees (not to exceed two per company to Shelley Deardorff via e-mail at shelley.deardorff@wpafb.af.mil prior to 1:00 p.m. on 26 November 2007. This information must be provided in advance in order to ensure adequate transportation and access to the military base. (c) Bidders/Offerors are requested to submit all questions via e-mail to the point of contact noted above not later than 4:00 p.m. EST 26 November 2007. Information provided at this conference shall not qualify the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply. (d) A record of the conference shall be made and furnished to all prospective bidders/offerors. The record should include minutes of the meeting, including questions (on a non-attribution basis) and answers. The questions with responses will be posted via the Internet at http://www.pixs.wpafb.af.mil. (End of provision) - The clause at AFFARS 5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS) (Apr 2003) (a) Unless the requiring activity has obtained prior Senior Acquisition Official (SAO) approval, contractors may not: (1) Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or (2) Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS. [Note: This prohibition does not apply to manufacturing.] (b) For the purposes of Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086) are Class I ODSs: (1) Halons: 1011, 1202, 1211, 1301, and 2402; (2) Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and CFC-217, and the blends R-500, R-501, R-502, and R-503; and (3) Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide. [NOTE: Material that use one or more of these Class I ODSs as minor constituents do not meet the Air Force definition of a Class I ODS.] (c) The requiring activity has obtained SAO approval to permit the contractor to use the following Class I ODS(s): Class I ODS/ Application or Use/Quantity (lbs.) per contract period of performance: None (d) The offeror/contractor is required to notify the contracting officer if any Class I ODS that is not specifically listed above is required in the test, operation, or maintenance of any system, subsystem, item, component, or process. (End of clause) - The clause at AFFARS 5352.223-9001 Health and Safety on Government Installations (Jun 1997). - The clause at AFFARS 5352.242-9000 Contractor Access to Air Force Installations (Aug 2007) (a) The contractor shall obtain base identification and vehicle passes for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation. (b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or security police for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver?s license, current vehicle registration, and valid vehicle insurance certificate to obtain a vehicle pass. (c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site. (d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-209, the Air Force Resource Protection Program, and AFI 31-501, Personnel Security Program Management, as applicable. (e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office. (f) Failure to comply with these requirements may result in withholding of final payment. (End of clause) - The clause at AFMCFARS 5352.245-9004 Base Support (Jul 1997). Base support shall be provided by the Government to the Contractor in accordance with this clause. Failure by the Contractor to comply with the requirements of this clause shall release the Government, without prejudice, from its obligation to provide base support by the date(s) required. If warranted, and if the Contractor has complied with the requirements of this clause, an equitable adjustment shall be made if the Government fails to provide base support by the date(s) required. (a) Base support includes Government-controlled working space, material, equipment, services (including automatic data processing), or other support (excluding use of the Defense Switched Network (DSN)) which the Government determines can be made available at, or through, any Air Force installation where this contract shall be performed. All Government property in the possession of the Contractor, provided through the base support clause, shall be used and managed in accordance with the Government Property clauses. (b) The Air Force installations providing the support shall be listed in subparagraph (e), and the Government support to be furnished by each installation under this contract shall be listed in subparagraph (f) (c) Unless otherwise stipulated in the contract schedule, support shall be provided on a no-charge-for-use basis and the value shall be a part of the Government's contract consideration. (d) The Contractor agrees to immediately report (with a copy to the cognizant CAO) inadequacies, defective Government-Furnished Property (GFP), or non-availability of support stipulated by the contract schedule, together with a recommended plan for obtaining the required support. The Government agrees to determine (within 10 workdays) the validity and extent of the involved requirement and the method by which it shall be fulfilled (e.g., purchase, rental, lease, GFP, etc.). Facilities shall not be purchased under this clause. Additionally, the Contractor (or authorized representative) shall not purchase, or otherwise furnish any base support requirement provided by the clause (or authorize others to do so), without prior written approval of the Contracting Officer regarding the price, terms, and conditions of the proposed purchase, or approval of other arrangements. (e) Following are installations where base support will be provided Wright-Patterson AFB, OH. (f) The Government support to be furnished under this contract is water. Because of the nature and location(s) of the work performed, the value of such utilities is undeterminable. The Contractor shall not incur any cost resulting from nonsupport prior to Contracting Officer concurrence in accordance with this clause. (End of clause) Seven documents ? (1) PWS dated 26 October 2007, (2) Past Performance Questionnaire, (3) Bid Schedule, (4) Wage Determination 2005-2419, (Rev 4), (5) Addendum to 52.212-1 ? Instructions to Offerors ? Commercial Items (Nov 2007), (6) Addendum to 52-212-2 ? Evaluation ?Commercial Items (Jan 1999) and (7) 52.212-3 ? Offeror Representations and Certifications ? Commercial Items (Nov 2007) are ?attached? and incorporated into this document and are available at www.pixs.wpafb.af.mil, FA8601-08-T-0014. NOTICE TO OFFERORS: Any award resulting from this solicitation will include DFARS Clause 252.232-7003, Electronic Submission of Payment Requests. Section 1008 of the National Defense Authorization Act of Fiscal Year 2001 requires any claims for payments (invoices) under DoD contracts to be submitted in electronic form. Wide Area Workflow-Receipt and Acceptance (WAWF-RA) is the DoD system of choice for implementing this statutory requirement. Use of the basic system is at no cost to the contractor. The winning offeror shall complete vendor training, which is also available at no cost, at http://www.wawftraining.com. Prior to submitting invoices in the production system, contractors must register for an account at https://wawf.eb.mil/. By submission of a proposal, the contractor acknowledges the requirement that all prospective awardees and the manufacturers must be registered in Central Contractor Registration (CCR) prior to award for solicitations issued after 31 May 1998. Telephone 888-227-2423 or website: http://www.bpn.gov/CCR/Scripts/index.html. The Contracting Officer may be contacted by email at helen.williams@wpafb.af.mil. For routine matters, please contact the Contract Specialist, Shelley Deardorff @ (937) 522-4604 @ shelley.deardorff@wpafb.af.mil. All proposals are due 1300 hours Eastern Time on 17 December 2007. Interested parties shall submit their proposals by e-mail to Shelley Deardorff at the address shown above. If faxing, please include a cover sheet noting the number of pages to be expected. Offerors shall make clear that their proposals are valid for a period of no less than 90 days. The Government reserves the right not to make any award. For more information on "Flyash Debris Clearing and Removal ", please refer to: https://www.pixs.wpafb.af.mil/pixs_solicitation.asp?id=5471
- Web Link
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Flyash Debris Clearing and Removal
(https://www.pixs.wpafb.af.mil/pixs_solicitation.asp?id=5471)
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- SN01453038-W 20071117/071115224328 (fbodaily.com)
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