Loren Data's SAM Daily™

FBO DAILY ISSUE OF SEPTEMBER 22, 2007 FBO #2126
SOLICITATION NOTICE

R -- INSTALLATION CHAPEL CATHOLIC PARISH COORDINATOR

Notice Date

9/20/2007
 

Notice Type

Solicitation Notice
 

NAICS

813110 — Religious Organizations
 

Contracting Office

ACA, Fort Irwin, Directorate of Contracting, PO Box 105095, Fort Irwin, CA 92310-5095
 

ZIP Code

92310-5095
 

Solicitation Number

W9124B-07-T-0069
 

Response Due

9/25/2007
 

Archive Date

11/24/2007
 

Point of Contact

DONNA PROCTOR, 760-380-5013
 

E-Mail Address

ACA, Fort Irwin
(donna.proctor@irwin.army.mil)
 

Small Business Set-Aside

Total Small Business
 

Description

Mission of the NTC/Fort Irwin (UMT) of Chaplains and Assistants is to provide comprehensive religious support for all assigned soldiers, family members, and authorized civilians, by implementing the Commanders Master Religious Program. The goal of t he Commanders Master Religious Program (CMRP) is to provide Religious Services to the greatest number of persons at the highest quality of performance. The Catholic Community Religious Program is an integral part of the CMRP for Catholic personnel of the NTC/Fort Irwin Military Community. The Pastoral Coordinator thus enhances religious support mission accomplishment and achievement of the CMRP goal. However, as a non-personal services contractor, the Pastoral Coordinator is not a member of the NTC/FORT IR WIN Chaplains Office Staff and is not considered a government employee. The Scope of Work of the Pastoral Coordinator involves assisting the Catholic Community and their Priest with professional ecclesiastical support for the Catholic Liturgical Cycle re quirements, Sacramental requirements, Archdiocesan regulations and requirements, and local chapel community norms and needs. The Pastoral Coordinator provides coordination support for Catholic worship, sacraments, rites, administration, events, budgeting, and re-supply. The requirement for the Catholic Community Program is outlined in AR 165-1. Contractor  The person who accepts this contracted position to provide coordination with the Catholic leadership in ministry to the Catholic Community. Governmen t - Any and/or all of the duly authorized representatives and/or agencies of the Government of the United States of America. Contract Officer - NTC/Fort Irwin appointed Officer of the Government (Employed at the Regional Contracting Center) with the auth ority to negotiate, award and amend a contract. Chaplaincy Resources Manager (CRM) - The Chaplain designated Command Chaplain and the Regional Contracting Office as the representative monitoring all Chaplains contracts in NTC/Fort Irwin and providing ass istance to contractors and chaplains to enable effective ministry. Verifying Chaplain/Point of Contact (POC) - The local Chaplain identified by the CRM and the NTC/Fort Irwin Garrison Chaplain responsible to verify contract performance. He signs the Cont ractor's invoices after verifying each invoice presented by the Contractor. The Verifying Chaplain/POC does not have the authority to change or amend the terms of the contract formally or informally. Catholic Chaplain -The Installation Catholic Chaplain i s responsible for pastoring the Catholic Community. He ordinarily acts as the Verifying Chaplain/POC for Contractors rendering services to his congregation. Volunteer - Those individuals who serve to support Catholic ministries and programs without pay o r compensation. Director of Religious Education (DRE) - Department of the Army GS civilian on the staff of the Installation Chaplain who is the Subject Matter Expert (SME) on curriculum, Religious Education Coordinator support, and volunteer catechist re cruiting, training and recognition. Priest's Advisory Council - Council of volunteers who advise the Catholic Chaplain. Finance and Accounting - Regional office of the Government authorized to pay contractors upon receipt of a verified invoice. Invoice - Written statement of completed services submitted by the Contractor through the verifying Chaplain to Finance and Accounting for payment. Commanders Master Religious Plan (CMRP) - An annual planning and authorization document used to support bu dget needs and program projections of Chaplains and congregations. After Action Report (AAR) - Report that provides information on attendance, funds spent, contacts for all resources, outlines of organization, timelines for organization, preparation and c onduct, impact of programs, and lessons learned for an event and/or program. Experience in military chapel programs is preferred. Contractor shall possess the ability to present information orally and in written format (i.e. advertising and marketing). Effective interaction with individuals from different Catholic religious groups is imperative. Ability to speak English clearly and with excellent comprehension is essential. The Command Chaplain, prior to award of the contract, will evaluate contractor familiarity with Catholic doctrine and determine speaking and comprehension ability. The Contractor must be committed to working within the pluralistic Military Ch apel environment, in cooperation with other congregational leaders to meet the needs of the Catholic congregation. A prospective Contractor must have the Catholic Chaplain's recommendation when submitting the Prospective Contractor Data Sheet and Contract bid. A prospective Contractor will submit to a police background check, and cannot be contracted until such background check has been completed, and all negative results are resolved. Sensitive/Confidential Information. The Contractor, in the course of providing support for the Catholic Community, may come in contact with individuals seeking the assistance of chaplains. The very fact that individuals are seeking assistance because of personal or family issues is sensitive information. Any information abo ut them or their situation is also sensitive or confidential. Complete confidentiality is required. It is strictly prohibited to share information about such individuals or families with persons other than the chaplain providing the assistance. Disclosu re of such sensitive information may result in immediate termination of the contract. The Contractor shall provide the following specific services: CLIN0001 - Refreshment Director Select and obtain refreshments, receive approval from leadership. Dire ct refreshments for programs and services. Plan and organize the ordering and procurement of commissary supplies, etc. QTY: 52 Each. CLIN0002 -Clerical Assistant: Provide clerical assistance for the program record keeping, data input, mailing list prep aration, envelope stuffing. Mailing remembrance cards for birthdays, anniversaries, sacramental reception, etc. Coordinating Sacramental and Liturgical schedules. QTY: 416 EA. CLIN0003 - Special Events Coordinator Assist in designing and implementing sp ecial programs, Liturgical and/or Sacramental events, Holy Day and Solemnity Events, Recruit volunteers to implement events, work with Chaplain and other designated leaders of the particular event, Reservations for use of Chapel facilities. QTY 104 EA. CLIN0004 - Coordination Meetings. Meeting with the Catholic Chaplain one hour each week to review the delivery of services and the Catholic Community Program records and statistics and to plan future services. Contractor will also meet with other lead ers and representatives of all Catholic congregations to coordinate services, rites, activities, etc. as needed. QTY 104 EA. CLIN0005 - Publicity. Assist in preparation of Sunday bulletin, announcements, newspaper articles and announcements and post even ts on the NTC/Fort Irwin Postmaster. Submit all post-wide publicity to the Installation Chaplain for approval before release to the public. QTY: 104 EA. The Contractor must perform the following tasks to effectively provide the specific services noted above to enhance ministry support to the Catholic Community (Parish): Recruit volunteers and other staff/assistants for Catholic activities. Maintain a volunteer information file, with name, recruitment date, utilization, training, and hours volunteered. Track volunteer hours for all events and report them to the Chaplain and DRE monthly. Advertise and promote Parish activities by use of chapel bulletins, the post bulletin, bulletin boards, flyers, the community newspaper, and any other appropriate media. Order materials, supplies, equipment and curriculum needs. Submit all Purchase Requests to the Catholic Chaplain for approval according to NTC/FORT IRWIN Fun ds SOPs, to ensure that all materials necessary to conduct the Catholic program are available on time for each session. Identify and request audiovisual equipment and training aids. Notify the Catholic Chaplain and all participants as soon as possible wh enever necessary to cancel any scheduled events. Maintain records and files incident to the services provided in this contract. Files should be kept in a secured area (e.g., a locked cabinet) and are the property of the U.S. government. Files include: 1) records of all Parish programs, to include number of volunteers utilized and number of persons attending each event; 2) volunteer tracking file as noted above; 3) After-Action Reports (AARs) of all special events. Chapel Facility Access. The Contractor s hall have access to chapels and any other facilities within the Garrison needed for Catholic Community Program events or activities. Coordinate with Chapel NCOIC to reserve space and to hand-receipt keys for the facility. Chapel Facility Security. The Co ntractor must ensure that any chapel facility used and the unlocked areas within it are properly secured after the Parish event. Government Provided Property and Support to the Contractor includes: Use of a government telephone when available, with commer cial access for local and long distance calls, to maintain contact with volunteers in the program. A PIN will be supplied. Use of a chapel photocopy machine (when available) to fulfill contract requirements. Books, tapes and other resources available in t he NTC/Fort Irwin Chaplains Office. The Contractor shall be responsible for safeguarding all government supplies and property. Contractor Furnished Property includes: Personal vehicle or other transportation to and from chapel facilities and offices. Personal Equipment necessary to fulfill this contract except as stated previously. The contractor must clearly mark and identify personal property distinct from Government property. Hours. The Contractor provides not to exceed 15 hours of service per w eek, supervised by the Installation Catholic Chaplain. The Contractor, although not on a fixed schedule, usually provides services during Army duty days but also on Sundays and some holidays. The contractor shall provide the required products and services as directed by the Catholic Chaplain along the terms of this contract. Safety. The Contractor must know local safety requirements and building evacuation procedures, and make every effort to protect all persons from harm and all U.S. Government property from damage. Restrictions. Government property available under this contract is for use only in the performance of Catholic Community Services described in this contract. Sub-Contracting or Substituting. The Contractor may provide a qualified substitu te for a period of time, if approved by the POC. However, the substitute shall have no claim whatsoever against the Government for services rendered, and money paid to the substitute shall be a matter entirely between the Contractor and the substitute. I n the event the Contractor fails to provide a satisfactory substitute to perform at any time which the Contractor does not perform, the government reserves the right to terminate the contract and re-procure the services. Performance and Evaluation Meeting s. The contractor shall make an appointment and meet with the Catholic Chaplain once every three months for a performance evaluation meeting. This meeting will review the quality of Contractor services performed and will recommend ways to improve Contract or religious support of the Catholic Community Program. The Contractor and/or the Contracting Officers Representative shall notify the Contracting Officer of any discrepancies, disputes, or indications of poor performance. Also, the Catholic Chaplain, if not the COR, shall notify the Contracting Officer of such indications. Other meetings will occur at least once a week with the Catholic Chaplain and with other Parish leaders for review and evaluation of programs and activities, and to plan, coordinate, and conduct future ones. Contractor Responsibilities include: Paying all tax liabilities to the IRS. No provisions are implied or provided in this contract for any benefits, such as medical care, retirement, or workers compensation. This is a Non-Personal Services contract. Ensuring that adult supervisors are present at least 10 minutes prior to and during all scheduled Religious Program activities, and until the last participant under age 18 has departed the location. Presenting oneself in a dignified, well-groomed manner and attire, appropriate for religious activities or for a chapel work environment, whenever performing services under this contract. Requested Period of Performance: 01 October 2007- 30 September 2008. The following provisions and clauses apply to this acquisition and the full text of these clauses and provisions may be viewed in full text at the following website: http://farsite.hil l.af.mil; 52.212-1, Instructions to Offerors-Commercial; 52.212-2, Evaluation-Commercial Items applies to this acquisition; 52.000-4014, Wage Determination-The Service Contract Act applies. The Government will award a contract resulting from this solicita tion to the responsible Offerors whose offer conforming to the solicitation will be most advantageous to the Government with technical capability a little more important than price being the factor considered; 52.212-4, Contract Terms and Conditions  Comm ercial Items; 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders-Commercial Items; 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items; 252.204-7004, Required Central Contractor Registration; 252.232-7003, Payment by Electronic Funds Transfer (CCR); 52.000-4005, Invoices and Payments; 52.212-3 Alt 1, Offerors Representations and Certifications-Commercial Items; and 52.252 -1, Solicitation Provisions Incorporated by Reference; 52.217-8, Option to Extend Services; 52.000-4000, Alternate Dispute Resolution; 52.204-9, Payment by Electronic Funds Transfer-Central Contractor Registration; 52.247-27, Contract Not Affected by Oral Agreement; 52.243-3 Changes-Time-and-Material or Labor Hours; 52.246-6, Inspection  Time-and-Material and Labor Hour; 52.000-4029, Accounting for Contract Services-Contractor Manpower Reporting; Email or fax quote to Sharon Watson, by 1000 Hours (PST), 25 SEPTEMBER 2007, sharon.watson1@us.army.mil or 760-380-6830; Voice: 760-380-6830. NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (20-SEP-2007); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT fbo.support@gsa.gov REGARDING THIS ISSUE.
 

Web Link

Link to FedBizOpps document.
(http://www.fbo.gov/spg/USA/DABK/DABK17/W9124B-07-T-0069/listing.html)
 

Place of Performance

Address: ACA, Fort Irwin Directorate of Contracting, PO Box 105095 Fort Irwin CA

Zip Code: 92310-5095

Country: US
 

Record

SN01413307-F 20070922/070921081307 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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