SOLICITATION NOTICE
Z -- DEA-07-EPIC-0050
- Notice Date
- 9/20/2007
- Notice Type
- Solicitation Notice
- NAICS
- 237310
— Highway, Street, and Bridge Construction
- Contracting Office
- Department of Justice, Drug Enforcement Administration, Office of Acquisition Management, None, Washington, DC, 20537, UNITED STATES
- ZIP Code
- 20537
- Solicitation Number
- Reference-Number-DEA-07-EPIC-0050
- Response Due
- 9/25/2007
- Archive Date
- 10/10/2007
- Point of Contact
- Jennifer Hawes, Contract Specialist, Phone 202-307-8337, Fax 202-307-4877, - Jennifer Hawes, Contract Specialist, Phone 202-307-8337, Fax 202-307-4877,
- E-Mail Address
-
jennifer.l.hawes@usdoj.gov, jennifer.l.hawes@usdoj.gov
- Small Business Set-Aside
- Total Small Business
- Description
- The Government has a requirement for repairs to the parking lot, roads and paved areas at the Drug Enforcement Administration?s (DEA) El Paso Intelligence Center (EPIC) located at 11339 SSG SIMS STREET, EL PASO, TEXAS 79908-8098. The Statement of Work is as follows: Section A ? Description: 1. Scope of Work: The Contractor shall provide management, supervision, manpower, equipment and supplies necessary to provide Repairs to Parking/Roads and Paved Areas and related services as described herein. 2. Service Required: a. The Contractor shall provide the services outlined and in accordance with the work and quality requirements, as described in Section D; b. The figures contained in Section D, Paragraph 9, are approximate estimates of the building statistical data. The Contractor is responsible for verifying dimensions and stated quantities. The data contained herein in no way modifies Part IV, Section L, Clause 14 entitled "FAR 52,237-1 Site Visit (April 1984)" which is included as part of this contract; c. All work shall be performed between the hours of 06:00 p.m. on Friday and 06:00 a.m. on Monday unless otherwise approved in writing. No work shall be performed during the normal operating periods of the occupants, unless otherwise approved by the Contracting Officer Representative (COR). All Scheduling of work shall be submitted to the COR for approval no less than ten working days in advanced of work time. 3. Supervision: The Contractor shall arrange for satisfactory supervision of the contract work. The Contractor or his super-visor shall be available at all times, when the contract work is in progress, to receive notices, reports, or requests from the COR. It is the policy of DOJ/DEA/EPIC that Government direction or super-vision of contractor's employees, directly or indirectly, shall not be exercised, (except in Life/Safety matters). 4. Security Requirements: Bidders/Offerors are advised that bid/offer may be rejected as non-responsive if their company, owners, officers and employees do not comply with the Security Requirements as here by set forth: a. Each owner(s), officer(s), and employee(s) will provide DOJ/DEA/EPIC COR with a completed DEA SF 85; b. Company owner(s), Officer(s), and employees not granted necessary clearances by the background investigation shall be cause for rejection as non-responsive; c. Any information as to why clearances are not granted will be released only under the terms as set forth by "The Freedom of Information Act. 5. Supplies, Materials, Labor, Equipment and Utilities: a. Furnished by the Government: No Supplies, Materials, Equipment and Utilities shall be furnished by the Government; b. Furnished by the Contractor: (1) The Contractor shall furnish all supplies, materials, labor and equipment necessary for the performance of the work of this contract unless otherwise specified herein. Four work days prior to the starting date of the contract, the Contractor shall submit to the COR a list giving the name of the manufacturer, the brand name, sample and intended use of each of the materials that he proposes to use in the performance of the work, and he shall not use any materials which the COR determines would be unsuitable for the purpose or harmful to that which it is applied. The Contractor shall submit the materials on a Form provided by the COR. (2) Any material which the COR suspects does not meet the requirements of the Specifications shall be tested at the Contractor's expense by a recognized testing laboratory. A copy of the laboratory report giving the results of the test and a sample of each product, if requested, shall be submitted to the COR. (3) The Contractor shall require all employees, including supervisors to dress neatly, commensurate with the tasks being performed. Contractor's employees shall sign-in at the start of each tour of duty at the front security desk, and shall be given a DOJ/DEA/EPIC Security Badge which shall be worn at all times and which shall be turned in upon completion of the work day. Cost of $100.00 per badge shall be due the Government if the Contractor fails to turn in said badge. 6. Accident Prevention: a. In order to provide safety controls for protection to the life and health of employees and other persons, for prevention of damage to property, materials, supplies and equipment, and to avoid work interruptions in the performance of this contract, the Contractor shall comply with all pertinent provisions of EPIC Safety Regulations and will also provided to the COR a complete Safety Program for approval. The Contractor shall maintain an accurate record of and will report to the COR in the manner and on the Forms prescribe by the COR, exposure data on all accidents resulting in death, traumatic injury, occupational disease, an/or damage under this contract; b. The Contractor shall provide appropriate signs to mark areas where the work is being performed. Service workers shall be required to interrupt their work, if necessary, to allow passage of traffic; c. If the Contracting Officer (CO) or COR notifies the Contractor of any noncompliance with the provisions as stated herein, and the action to be taken, the Contractor shall, after receipt of notice, immediately correct the deficiencies. Such notice when delivered to the Contractor or his/her representative, at the site of work shall be deemed sufficient for this purpose. If the Contractor fails or refuses to comply promptly, the CO may issue an order stopping payment on work performed under this contract until satisfactory corrective action has been taken. Section C - Inspection and Acceptance: 1. The Role of Government Personnel and Responsibility for Contract Administration: a. Contracting Officer: The Contracting Officer (CO), has the overall responsibility for the administration of this contract. The CO alone, without legation, is authorized to take actions on behalf of the Government to amend, modify or deviate from the contract terms, conditions, requirements, specifications, details and/or delivery schedules. However, the CO may delegate certain other responsibilities to his authorized representatives; b. Contracting Officer's Representative: is designated as the Contracting Officer's Representative (COR),to assist the CO in the discharge of her/his responsibilities when the CO is unable to be directly in touch with the contract work. The responsibilities of the contracting officer's representative include, but are not limited to: determining the adequacy of performance by the contractor in accordance with the terms and conditions of this contract; acting as the Governments' representative in charge of work at the site; ensuring compliance with contract requirements insofar as the work is concerned; and advising the contracting officer of any factors which may cause delay in performance of the work. The COR is responsible for the day to day inspection and monitoring of the contractor's work. The responsibilities include but are not limited to: inspecting the work, documenting through written inspection reports the results of all inspections conducted; following through to ensure that all defects or omissions are corrected; conferring with representatives of the contractor regarding any problems encountered in the performance of the work. 2. INSPECTION OF SERVICES: a. Definition. "Service", as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services; b. The contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the contractor shall be maintained and made available to the Government during the contract performance and shall become the property of the Government upon completion of the terms of the contract; c. The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and test in a manner that will not unduly delay the work; d. If any of the services do not conform with contract requirements, the Government may require the contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by re-performance, the Government may (1) require the contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value to the services performed; e. If the contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may (1) by contract or otherwise, perform the services and charge to the contractor any cost incurred by the Government that is directly related to the performance of such service or (2) terminate the contract for default. SECTION C: DELIVERIES OR PERFORMANCE - 1. Place of Performance: The services to be provided under this contract shall be accomplished at: Department of Justice, Drug Enforcement Administration, El Paso Intelligence Center, Building 11339, El Paso Texas, 79908-8098. 2. Tour of Job Site: The Contractor shall examine the work site prior to submitting a bid. The submission of a bid shall be evidence that this requirement has been met. Failure to inspect the site prior to bidding will not relieve the contractor of the responsibility of performing all work included in this contract. 3. Submission of bid: The bid shall be broken down by areas; North (front) parking lot, South (back) parking lot, back/loading dock area, East (covered) parking lot, and north/south small roads. Each area shall have supplies, labor, materials, equipment, cost, etc. 4. Terms of Contract: After award, the successful contractor will be given a written notice to proceed and shall provide contractual services for a 30 day period, commencing on the date specified in the notice to proceed. Work under this contract is expected to commence on or about September 2007. SECTION D REPAIRS TO PARKING/ROADS AND PAVED AREAS 1. SCOPE OF WORK: The Contractor shall provide all services, materials, supplies, plant, labor, equipment, and supervision for providing surface coating for existing, sound, asphalt pavements against damage caused by spillage of fuels, or damage from salts, sun and water. This coating shall be refined coal tar emulsion with mineral aggregate. The Contractor shall re-strip/repaint all Parking/Roads and Paved Areas and shall complete this project complying with the Specifications as stated herein. 2. Contract Start-up Review: Immediately after award of this contract and prior to performance, the Contractor's Representative and the COR shall make an on-site in-depth review of the total job requirements to include but not limited to the following: a. A description of the general expected appearance of the areas; b. A tour of the parking lots, roads, and paved areas; c. Requirements for the contractor employee?s eligibility such as completion of the Security Forms and necessary submittals. 3. GENERAL: a. The Contractor shall furnish all labor, materials, equipments, services and supervision required to complete this project complying with the outlined specifications herein. All materials for use shall be submitted to the COR for approval; b. All rubbish and debris shall be removed and job site shall be kept clean, neat and orderly at all times; c. All facilities, entry ways, fences, trees, other government and employees property at the El Paso Intelligence Center shall be protected. Any damages done by the Contractor shall be repaired or replaced by the Contractor at no expense to the Government or said employees; d. The Contractor shall furnish a certificate of insurance and be in compliance with the State of Texas Compensation regulations. 4. SURFACE PREPARATION: a. All vegetation shall be removed from surfaces to be sealed; b. All surfaces to be sealed shall be thoroughly cleaned to remove all foreign debris (dirt, silt, gravel, leaves, etc.) using a mechanically powered forced air sweeper and steel bristle hand brooms; c. Mud areas shall be scraped thoroughly, scrub-washed and pressure rinsed with clear potable water; d. Oil spots shall be scraped of excess oil, scrubbed, and lightly burned with a torch if necessary to remove visible excess oil; e. Oil spots, after cleaning, shall be coated with an approved acrylic oil spot primer, Petrobond or approved equal, to achieve sealer adhesion and prevent bleeding through; f. Old and/or oxidized asphalt pavement shall be treated with a coat of Polyprime. The primer application rate to be .025 to .05 gallons per square yard of diluted material. Polyprime shall also be applied to surfaces where aggregate is polished or there is an oil film through the pavement; g. Surface cracks shall be sealed according to applicable specifications. Cracks 3/8 inches wide or less will be filled by squeezing Plexipave Crack Filler into voids using blunt-nose trowel or broad knife. Cracks greater than 3/8 inch wide will be repaired by filling in voids with a acrylic mixture system proportioned as approved and recommended by the manufacture of the produced proposed to be used; h. Minor pavement repairs can be made with Perma Pave or approved equal. Areas that have been softened by petroleum derivatives or that have failed due to any other causes shall be repaired according to the Asphalt Institute Specifications. 5. MATERIALS: a. Refined coal tar emulsion: (coating for bituminous pavements) must meet or exceed the Federal Specification R.P. 355-e (GSA-FSS) which calls for a refined coal tar sealer that is impervious to gasoline, oils and aliphatic type solvents that are usually harmful to asphalt surfaces. The refined coal tar emulsion shall also be in compliance with ASTM Specification D-3320; b. The coal tar shall be prepared from a high-temperature coal tar conforming to requirements of ASTM-490 and of Federal Specifications R-T-143. Oil and water gas tars shall not be used, even though they comply with R-T-143; c. The Contractor shall provide certified statements from the manufacturer and/or their supplier attesting to the fact that the coal tar emulsion conforms to the requirements of this section of the specifications. Emulsions shall not be installed without this certifications and approval of the COR; d. Samples of the emulsion that the Contractor proposes to use shall be submitted by the successful bidder. Any required testing of the sample(s) shall be the responsibility of the Contractor at no cost to the government. The Contractor shall on demand submit certified statements on specifications compliance of the product being used; e. Mineral aggregate: Amounts recommended by the manufacturer of the product submitted for approval. The mineral aggregated shall be clean and dry silicon sand free from foreign matter. This mineral aggregate shall have an American Foundry Sand fineness rating of 50 to 75 with no more that 2% retailed on 30 mesh or coarser, no more than 12% passing 140 mesh and no more that 3% passing 200 mesh; f. The moisture content of the mineral aggregate at the time of batching shall be low enough that the material will readily flow into the mixture for correct measurement; g. Water used for mixing shall be clean and potable and shall be added in minimum quantity sufficient for good application consistency, but not in excess of 35% of the volume of undiluted sealer; 6. APPLICATION OF MATERIAL: a. Contractor shall apply two coats of refined coal tar emulsion as stated in the materials section of these specifications; b. The Contractor shall apply a protective coating at a total minimum application rate of .18 gallon/sq. yd. based on undiluted coal tar emulsion. This total shall be applied in a minimum of two coats; c. The applied coating will be applied in dry weather and only when the pavement and atmospheric temperatures are 50 degrees F. or above and are anticipated to remain above 50 degrees F. for four hours after completing application. Application will not be permitted when precipitation is anticipated before the film dries to a rain-resistant condition or when temperature and humidity conditions are such that the coal tar emulsion could not dry thoroughly before a minimum pavement temperature of 45 degrees F. occurs. d. The Contractor shall barricade from traffic the sealed areas until material is thoroughly dried. Area should be tested for driveability before opening to traffic. 7. METHOD OF APPLICATION: a. Contractor's equipment that is used to apply coal tar emulsion shall have adequate agitation to keep material in proper suspension at all times. It shall be equipped with a water fog bar so that the pavement is dampened (but without puddles) when emulsion is applied if temperatures are above 85*F or in hot bright sun light; b. Contractor's spray distributor used for application of the coating shall be self-propelled, equipped with pneumatic tires, and capable of applying the required coat weight of sand reinforced coal tar emulsion evenly over the entire width of the application bar to provide a smooth, uniformly coated surface. 8. PAVEMENT MARKINGS: a. Federal Specifications TT-P-115F Paint, Traffic (Highway, White, and Yellow) shall form a part of this specification to the extent referenced; b. Pavement marking are a requirement of this contract. Upon completion of the coal tar and the drying time has passed the Contractor shall use a approved latex paint to re-stripe all areas. Paint shall have one coat performance: high solids formulation with excellent hiding power. Bleed resistant with polymer resin with Latex formula which complies with all OSHA V.O.C. (Volatile Organic Content) standards. When using a latex paint, allow the seal coat to cure 6 to 24 hours of good drying conditions before striping. Organic solvent base paints shall not be used due to discoloring and shrinkage of cracks; c. Paint shall conform to Federal Specifications TT-P-115P, with color being approved by the COR; d. Paint shall be applied evenly to the pavement surface to be coated at a rate of 105 plus or minus 5 square feet per gallon; e. The paint shall be applied to clean, dry surfaces, and unless otherwise approved, only when air and pavement temperatures are above 40 degree F. and less that 95 degrees F. Paint temperatures shall be maintained within these same limits. Paint shall be applied pneumatically with approved equipment at rate of coverage specified herein. The Contractor shall provide guide lines and templates as necessary to control paint application. Special precautions shall be taken in marking numbers, letters, and symbols. Edges of marking shall be sharply outlined. The maximum drying time requirements of the paint specifications will be strictly enforced, to prevent undue softening of bitumen, and pickup, displacement or discoloration by tires of traffic. If there is a deficiency in drying of the markings, painting operations shall be discontinued until cause of the slow drying is determined and corrected; f. All pavement marking areas shall be repainted to match existing parking lot stripping/signs and parking space numbering system. Special preparations shall be taken to remove all existing loose or discolored paints; 9. BUILDING STATISTICS: a. Grounds - Approximate SQ.FT: (1) Pave Parking Lots 171,614; (2) Pave Areas 33,508; Pave Roads 7,469. b. Parking Lot Spaces ? Each: (1) Front Side 228; (2) Back Side 139; (3) East Side 44. The acquisition will be conducted under Federal Acquisition Regulations (FAR), Subpart 13.5, Simplified Acquisition Procedures. No solicitation will be made available. All quotes must be received no later than September 24, 2007 no later than 12:00 PM (EST) at 2401 Jefferson Davis Highway, Alexandria, VA 22301 to the Drug Enforcement Administration, ATTN: Jennifer Hawes / FAC. Responses may also be e-mailed to Jennifer.L.Hawes@usdoj.gov. No collect calls will be accepted. No solicitation is available. Closing Date is September 25, 2007 at 3:00 PM. A site walk-through is scheduled for Monday, September 24, 2007 at 9:00 am at 11339 SSG SIMS STREET, EL PASO, TEXAS 79908-8098. Offerors should notify guards at the front gate that they are here to meet with George Godinez. Guards will provide further directions. NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (20-SEP-2007); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT fbo.support@gsa.gov REGARDING THIS ISSUE.
- Web Link
-
Link to FedBizOpps document.
(http://www.fbo.gov/spg/DOJ/DEA/OAM/Reference-Number-DEA-07-EPIC-0050/listing.html)
- Place of Performance
- Address: 11339 SSG SIMS STREET, EL PASO, TEXAS
- Zip Code: 79908-8098
- Country: UNITED STATES
- Zip Code: 79908-8098
- Record
- SN01412467-F 20070922/070921080446 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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