SOURCES SOUGHT
70 -- Sources Sought Synopsis
- Notice Date
- 9/13/2007
- Notice Type
- Sources Sought
- NAICS
- 519190
— All Other Information Services
- Contracting Office
- Environmental Protection Agency, Office of Acquisition Management, Region VI, 1445 Ross Avenue, Suite 1200, Dallas, TX, 75202, UNITED STATES
- ZIP Code
- 00000
- Solicitation Number
- RFQ-TX-07-091307
- Response Due
- 9/28/2007
- Archive Date
- 10/13/2007
- Small Business Set-Aside
- Total Small Business
- Description
- THIS IS NOT A NOTICE OF SOLICITATION ISSUANCE, but rather this is a sources sought synopsis in order for the Government to identify interested sources that are capable of providing a One Stop System and shall not be considered as an invitation for bid (IFB), request for quotation (RFQ), request for proposal (RFP), or as an obligation on the part of the Government to acquire any products or services. Your response to this request for information (RFI) will be treated as information only. No entitlement to payment of direct or indirect costs or charges by the Government will arise as a result of contractor submission of responses to this announcement or the Government use of such information. This request does not constitute a solicitation for proposals or the authority to enter into negotiations to award a contract. No funds have been authorized, appropriated, or received for this effort. The information provided may be used by the Environmental Protection Agency in developing its acquisition strategy and statement of work/statement of objectives and performance specifications. Interested parties are responsible for adequately marking proprietary or competition sensitive information contained in their response. The Government does not intend to award a contract on the basis of this request for information or to otherwise pay for the information submitted in response to this RFI. If a request for quote or solicitation is released, it will be synopsized under separate cover on the Federal Business Opportunities (FedBizOpps) website and the EPA Region 6 website. Potential offerors are responsible for monitoring these sites for additional information pertaining to this requirement. The information requested herein will be used to support a potential quote or solicitation issued in 1st quarter or 2nd quarter FY08 that will result in a contract award as early as the end of the 3rd quarter of FY08. All information provided below is for planning purposes and is subject to change. The One Stop System whether already produced or to be produced, must be designed as per the attached Statement of Work. Any prime sources (i.e. prime contractor or contracting teams) shall reply to this synopsis if they are interested in proposing for this potential future one stop system effort. Interested offerors shall submit qualification packages generally describing their capabilities and one stop system capabilities for meeting this requirement. Packages shall be in the form of a narrative statement not exceeding 30 face pages double-spaced. Interested offerors shall submit their qualification packages via mail to The US Environmental Protection Agency, Region 6; 1445 Ross Avenue, 6MD-RP; Dallas, Texas 75202-2733; Attn: Ms. Cheryl Hill. Replies should be submitted by 4:00 p.m. (Central Standard Time) on Friday, September 28, 2007. After reviewing the responses, Government may contact a prime source for a live presentation (telecon, VTC, or in-person, not to exceed 90 minutes) of its response. This is NOT a request for proposals. Proprietary data in responses will be protected where so designated. All respondents should indicate their company size status and the extent to which they can include small business participation (of all small business categories listed in FAR 19.7). Responses received in reply to this notice may, in part, be used to make a determination of the level of competition for the resulting solicitation [e.g., full and open competition, SB set-aside, 8(a) set- aside, etc.]. REQUEST FOR INFORMATION (RFI) ONE STOP SYSTEM OVERVIEW: Region 6 has several automated or manual systems for processing conference room requests, equipment requests, goods and services, and help desk type support. These systems are outdated. Region 6 needs these outdated and manual processes integrated into one system. I. PURPOSE: The purpose of this work assignment is to develop a proposal for a commercial off the shelf (COTS) or modified off the shelf (MOTS) application. This application will provide EPA Region 6 staff the capability to reserve conference/training rooms, vehicles, reserve ?pool? equipment, office supplies, and request for several different types of services in a total automated electronic environment. This module will provide the capability for historical storage of actual usage and costs associated with the requests. Only authorized EPA personnel and contractors access all data contained within this module. II. STATEMENT OF SERVICES: TASK 1 ? Proposed Application Module - the contractor will prepare a cost estimate that provides estimates for all development and identifies all costs (direct, indirect, fees, ODCs, G&A). The specifications for proposal preparation will be detailed in the contract statement of work (SOW). The contractor shall provide a breakdown of Level of Effort (LOE) and Cost by task in the proposal. The contractor shall submit one copy of the proposal. The contractor shall attend scoping meetings in relation to proposal development upon acceptance of the initial proposal. PHASE II TASKS: Task 2 Preliminary Meetings - The Contractor shall meet with the Region 6 Project Officer (PO) and technical staff to obtain system operating restrictions and capabilities of the Local Area Network (LAN). Task 3 Preliminary Planning for System Operating Parameters The Contractor shall design a system with the following capabilities: A. Operate in a Windows environment. B. Provide multi-user access (EPA authorized personnel only). C. Provide the ability to download data to produce both structured and Ad Hoc reports. D. Be capable of transmitting/receiving data via electronic transmission (i.e. internet). H. Provide print capabilities for generating current reports and/or archived reports on network printers. J. Provide archive/retrieval capabilities of past data. Task 4 Preliminary Design Options - The contractor shall provide a minimum of three (3) design options, the budgetary design estimates for each option, and the documentation of the most feasible vs. the least feasible option. The contractor will base his findings on, but not limited to information contained in Task 2, Preliminary Meetings. MANAGEMENT TASKS: III. DELIVERABLES 1. Proposed database, compatible with current agency standards 2. Proposed system hardware and software requirements 3. System design options 4. Timeline for development to implementation 5. Proposed budget 6. Proposed cost for training, including time and cost 8. Proposed maintenance agreement to include but not limited to cost, length, availability, and response time. See the following attachment for specific areas of consideration. CONFERENCE ROOM RESERVATION PROCESS The Conference Room system has three types of rooms, regular, regional, and training. The process for each type is different and noted below. The Conference Room system will have the ability to: ? Request equipment e.g. projector, laptop, easel with writing pad, etc. ? Request activation of a LAN port ? Request table and chair set up ? Request a teleconference bridge and set up of conference telephone ? Add, change, delete, or hold any conference room ? Limit future reservations e.g. three months, six months ? Add, change, delete, or hold any equipment ? Request equipment without a reservation Regular Conference Room A regular conference room has a conference table, chairs, and a conference telephone. The requestor would complete an equipment request to obtain additional equipment for the room e.g. projector, laptop, easel with writing pad, etc. The request routes to the Service Desk. The Service Desk logs the request and routes it to the Equipment Pool. The Equipment Pool notifies the requestor the availability of the equipment. The requestor picks up the equipment at the Equipment Pool area. The requestor requests activation of a LAN port, if needed, in any conference room. The request routes to the Help Desk. The Help Desk creates a ticket and assigns a contractor to the task. The Help Desk notifies the requestor when completed. The Help Desk closes the ticket after deactivation of the LAN port. Regional Conference Center The regional conference rooms consist of five separate conference rooms. A combination of rooms will provide a large conference room. Reservations consist of a single or multiple rooms. The requestor will complete an equipment request to obtain addition items for the room e.g. projector, laptop, easel with writing pad, etc. The request routes to the Service Desk. The Service Desk logs the request and routes it to the Equipment Pool. The Equipment Pool notifies the requestor the availability of the equipment. The requestor picks up the equipment at the Equipment Pool area. The requestor will complete the room set up request and describe the number and layout of tables and/or chairs in the room(s). The request routes to the Service Desk. The Service Desk routes the request to the Equipment Pool. The Equipment Pool notifies the requestor when set up is complete. The requestor will complete the conference bridge request, if needed, to obtain a teleconference bridge and conference telephone. The request routes to the Help Desk. The Help Desk creates a ticket and assigns the task to a contractor. The Help Desk notifies the requestor the bridge and phone are set up. The requestor requests activation of a LAN port, if needed, in any conference room. The request routes to the Help Desk. The Help Desk creates a ticket and assigns a contractor to the task. The Help Desk notifies the requestor when completed. The Help Desk closes the ticket after deactivation of the LAN port. PC Training Room The PC training room has 10 computer terminals for training of agency-approved software. The requestor will complete the PC set up request to ensure that the computers are set up and any required applications are present for training. The PC set up form routes to the Help Desk. The Help Desk creates a ticket and assigns to a contractor. The Help Desk notifies the requestor of completion of the set up. The requestor will complete an equipment request to obtain additional items for the room. The request routes to the Service Desk. The Service Desk logs the request and routes it to the Equipment Pool. The Equipment Pool notifies the requestor the availability of the equipment. The requestor picks up the equipment at the Equipment Pool area. FACILITIES SERVICE REQUEST The Facilities Service Request system will have the ability: ? Request equipment e.g. projector, laptop, easel with writing pad, etc. ? Ability to add, change, delete, or hold any equipment ? Request moving of any furniture from one location to another ? Request repair of any systems furniture ? Request repair of any non-IT office equipment ? Request for any service not listed Equipment Request Process The requestor completes the request checking off the items needed. The request routes to the Service Desk. The Service Desk logs the request and routes it to the Equipment Pool. The Equipment Pool notifies the requestor the availability of the equipment. The requestor picks up the equipment at the Equipment Pool area. Equipment/Furniture Relocation Process The requestor completes the request for the relocation of non-IT equipment or furniture. If the request requires approval, it routes to the supervisor. The request routes to the Service Desk. The Service Desk logs the request and routes it to the appropriate Operations Support personnel. Operations Support process the request and notify the requestor when completed. Systems Furniture Repair Process The requestor completes the request for the repair of non-IT equipment or furniture. If the request requires approval, it routes to the supervisor. The request routes to the Service Desk. The Service Desk logs the request and routes it to the appropriate Operations Support personnel. Operations Support process the request and notify the requestor when completed. Other Service Process The requestor completes the request for other service. If the request requires approval, it routes to the supervisor. The request routes to the Service Desk. The Service Desk logs the request and routes it to the appropriate Operations Support personnel. Operations Support process the request and notify the requestor when completed. Goods and Services Request (R6-150) The Goods and Services request handles goods or services not contained or handled within other Region 6 processes. A bankcard or purchase order fulfills the request. The requestor fills out the R6-150 and routes to a supervisor for approval. If approved, the request routes to the PA/AO for approval. If approved, the request routes to Division Director for approval. If approved, the request routes to the Service Desk. The Service Desk logs the R6-150 and routes the request to appropriate Operations Support personnel. Operations Support fulfills the request and notifies the requestor upon completion. Denial of the request stops the routing and notifies the requestor. HELP DESK REQUEST Computer Move The requestor fills out the request form and routes it to the Help Desk. The Help Desk creates a ticket and assigns the task to a contractor. The Help Desk notifies the requestor when the move is completed. The ticket is closed. Account Administration (R6 Locator/LAN Update/National Locator) The requestor fills out the request checking off the needed accounts and ID?s. The request routes to the Help Desk. The Help Desk creates a ticket and assigns the task to a contractor. The Help Desk notifies the requestor when the task is completed. The ticket is closed. The request may need routing to several different administrators. VEHICLE REQUEST The requestor fills out a vehicle request form. The request routes to the supervisor for approval. If approved, the request routes to the Service Desk. The Service Desk logs the request. The Service Desk notifies the requestor of the availability of vehicle. If available, the requestor picks up the keys and documentation at the Service Desk. SUPPLY AND INVENTORY DISTRIBUTION AND ORDERING SYSTEM (SIDOS) SIDOS Order Process SIDOS Representative fills out the request for supplies. The request routes to the Supply Room. The Supply Room issue, back orders, or cancels each item request. The Supply Room notifies the requestor to pick up the order. The system updates the inventory. The request is closed.
- Place of Performance
- Address: Dallas, Texas
- Zip Code: 75202
- Country: UNITED STATES
- Zip Code: 75202
- Record
- SN01406298-W 20070915/070913223121 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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