SOLICITATION NOTICE
R -- USPSC - Program Operations Specialist - Resources Team
- Notice Date
- 6/20/2007
- Notice Type
- Solicitation Notice
- NAICS
- 921190
— Other General Government Support
- Contracting Office
- Agency for International Development, Washington D.C., USAID/Washington, 1300 Pennsylvania Avenue, NW Room 7.10-006, Washington, DC, 20523, UNITED STATES
- ZIP Code
- 00000
- Solicitation Number
- M-OAA-DCHA-DOFDA-07-1205
- Response Due
- 7/23/2007
- Archive Date
- 8/7/2007
- Description
- SOLICITATION NUMBER: M/OAA/DCHA/DOFDA-07-1205 ISSUANCE DATE: June 20, 2007 CLOSING DATE: July 23, 2007, 5:00 p.m. EDT SUBJECT: Solicitation for U.S. Personal Service Contractor for a Program Operations Specialist - Resources Team in Washington, DC. Ladies/Gentlemen: The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking applications (Optional Form 612 only) from qualified U.S. citizens to provide personal services as a Program Operations Specialist - Resources Team under a personal services contract, as described in the attached solicitation. Submittals shall be in accordance with the attached information at the place and time specified. Applicants interested in applying for this position MUST submit the following materials: * Complete and hand-signed federal form OF-612. * Supplemental document specifically addressing the five (5) Quality Ranking Factors (QRFs) shown in the solicitation. Incomplete or unsigned applications shall not be considered. These signed forms must be mailed, delivered, faxed, or emailed (email applications must be signed) to: GlobalCorps 1201 Pennsylvania Ave., NW, Suite 200 Washington, DC 20004 E-Mail Address: rtpos@globalcorps.com Facsimile: (202) 315-3803 or (240) 465-0244 Applicants should retain for their records copies of all enclosures which accompany their applications. Any questions on this solicitation may be directed to: Jaimee Braun or Allison von Felden Telephone Number: (202) 661-9377 or (202) 661-9369 E-Mail Address: rtpos@globalcorps.com Website: www.globalcorps.com Facsimile: (202) 315-3803 or (240) 465-0244 Sincerely, Yvonne Wilson Contracting Officer Solicitation for U.S. Personal Service Contractor (PSC) Program Operations Specialist - Resources Team (GS-12) 1. SOLICITATION NO.: M/OAA/DCHA/DOFDA-07-1205 2. ISSUANCE DATE: June 20, 2007 3. CLOSING DATE/TIME FOR RECEIPT OF APPLICATIONS: July 23, 2007, 5:00 pm EDT 4. POSITION TITLE: Program Operations Specialist - Resources Team 5. MARKET VALUE: GS-12 ($66,767 - $86,801 includes locality pay). Final compensation will be negotiated within the listed market value based upon the candidate's past salary, work history and educational background. Candidates who live outside the Washington, D.C. area will be considered for employment but no relocation expenses will be reimbursed. 6. PERIOD OF PERFORMANCE: 2 years, renewable up to 5 years 7. PLACE OF PERFORMANCE: Washington, DC 8. STATEMENT OF WORK POSITION DESCRIPTION BACKGROUND The Office of U.S. Foreign Disaster Assistance (OFDA) is the office within USAID that is responsible for providing non-food humanitarian assistance in response to international crises and disasters. OFDA is part of the Bureau for Democracy, Conflict, and Humanitarian Assistance (DCHA) and is organized into three divisions under the management of the Office of the Director. The Program Support (PS) Division provides programmatic and administrative support including budget/financial services, procurement planning, contracts and grants administration, and communication support for OFDA's Washington and field offices. The Disaster Response and Mitigation (DRM) Division is responsible for coordinating with other organizations for the provision of relief supplies and humanitarian assistance. DRM also devises, coordinates, and implements program strategies for a variety of natural and human caused disaster situations. DRM hires sector specialists to provide technical expertise in assessing the quality of disaster response. The Operations (OPS) Division develops and manages logistical, operational, and technical support for disaster responses and administrative support to all offices and operations. OPS maintains readiness to respond to emergencies through several mechanisms, including managing Search and Rescue (SAR) Teams, Disaster Assistance Response Teams (DARTs), and Washington-based Response Management Teams (RMTs). INTRODUCTION The Resources Team is part of the Program Support Division of the Office of U.S. Foreign Disaster Assistance. The core functions of the Resources Team are management of contracts for program-funded personnel, procurement, procurement planning, budgeting, and policy guidance. The Program Operations Specialist (POS) works closely with the Resources Team Leader to carry out these functions. The Program Operations Specialist requires experience working in the government, an international organization, or a business setting with responsibilities related to procurement, human resources, and budget/finance. OBJECTIVE The Resources Team requires a Program Operations Specialist to strengthen its capacity to provide prompt, effective services in the areas of personal services contract (PSC) staffing and management, procurement and administration in support of OFDA. 9. CORE FUNCTIONAL AREAS OF RESPONSIBILITY DUTIES AND RESPONSIBILITIES The Program Operations Specialist (POS) will be responsible for providing support for various operational aspects of the Program Support Division within the Office of U.S. Foreign Disaster Assistance. The POS will provide services in support of various functions related to procurement, management of contracts for program-funded personnel, program planning, budget/finance, office administration, and security. The POS will have primary responsibilities for some tasks and secondary responsibilities for others. * Personal Services Contracts (PSCs) and Staffing - In conjunction with Resources Team Leader, serve as PSC/Staffing point of contact for OFDA and the institutional contractor that provides recruiting and contract management services. Ensure that all appropriate approvals for staffing actions are requested and received in a timely manner. Develop and maintain systems to track the flow of work related to recruitment and contract actions. Draft recurring reports based on collected data or formalized database. Process contract actions in agency procurement system and financial systems. * Develop and maintain system to track and manage flow of OFDA's procurement actions to ensure sufficient procurement planning throughout the year. Analyzes where deficiencies are and works with technical offices and institutional contractors to ensure actions are adequately processed. * Facilitate communications between OFDA divisions and the Office of Acquisition and Assistance (OAA) for procurement actions. * Provide advice and guidance to assist OFDA regional and technical teams in development of contractible statements of work, procurement processes and procedures. * Assists with oversight of Division's contracts by reviewing budgets before recommending approval and properly advising technical offices to ensure that their requirements are within the statement of work. May serve as Cognizant Technical Officer (CTO) for contract and/or task order. * Serve as back-up point of contact for security clearances. Ensure that security clearances and requests for security clearances meet the Agency standards and appropriate regulations. Advise office personnel regarding status of clearance and the necessary documentation required. Maintain documentation regarding status of security clearances, requests for clearances, and expirations of current clearances. * Recognize and resolve problems which impede the delivery of humanitarian assistance. Keep the Resources Team Leader informed at all times of the status of responses, and any potential problems which might arise that would require higher level intervention. * Draft a wide variety of assistance documentation, correspondence, and reports involving both technical and specialized terminology. Perform independent research and assemble background information as needed. * Assists in maintaining staffing tables for OFDA OE and program-funded staff * Provides budget and financial support for preparation of Resources Team budget by maintaining processes, preparing documentation to transfer funds and provides advice and guidance regarding appropriate use of funding mechanisms and commitment/obligation of funds. * On occasion, serve as OFDA Duty Officer. * Serve twice a year as a member of the Washington Response Management Team (RMT), which provides services and support to Disaster Assistance Response Teams (DARTs) deployed in response to disasters. The duties on the RMT will be varied. * May be deployed to serve on DART. The duties on the DART will be varied. SUPERVISORY RELATIONSHIP: The Program Operations Specialist works under the supervision of and reports directly to the Resources Team Leader or her/his designee. SUPERVISORY CONTROLS: The supervisor will set overall objectives. The employee and the supervisor together will develop deadlines, projects, and work to be done. 10. PHYSICAL DEMANDS The work is generally sedentary and does not pose undue physical demands. During deployment on Disaster Assistance Response Teams (DARTs) (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds). 11. WORK ENVIRONMENT Work is primarily performed in an office setting. During deployment on Disaster Assistance Response Teams (DARTs) (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions. 12. START DATE: Immediately, once necessary clearances are obtained. 13. POINT OF CONTACT: See Cover Letter. EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION (Determines basic eligibility for the position. Applicants who do not meet all of education and experience factors are considered NOT qualified for the position.) Bachelor's degree with significant study including, but not limited to public or business administration, management or international relations, and at least five (5) years of relevant experience providing administrative support, personnel management, financial management, procurement or similar duties for a U.S. Government agency, an international organization and/or a non-governmental organization. Two (2) years of the relevant experience must include work in administrative operations or work in support of international programs. OR Master's degree with significant study in or pertinent to including, but not limited to public or business administration, management or international relations, and at least four (4) years of relevant experience providing administrative support, personnel management, financial management or similar duties for a U.S. Government agency, an international organization and/or a non-governmental organization. Two (2) years of the relevant experience must include work in administrative operations or work in support of international programs. SELECTION FACTORS (Determines basic eligibility for the position. Applicants who do not meet all of the selection factors are considered NOT qualified for the position.) * Applicant is a U.S. Citizen; * Complete and hand-signed federal form OF-612 submitted; * Supplemental document specifically addressing the Quality Ranking Factors (QRFs) submitted; * Ability to obtain a SECRET level security clearance; * Satisfactory verification of academic credentials. QUALITY RANKING FACTORS (QRFs) (Used to determine the competitive ranking of qualified applicants in comparison to other applicants. The factors are listed in priority order from highest to least.) QRF #1 Demonstrated knowledge of laws, rules, regulations and procedures governing contracting operations in Federal procurement, and experience in the award, negotiation and administration of contracts. Demonstrated work experience with the Federal Acquisitions Regulations (FAR) and Simplified Acquisitions Procedures. Experience with personal service contracts (PSCs) preferred. QRF #2 Demonstrated ability to communicate effectively in writing through the preparation of clear, concise reports, memoranda, cables, and other official documents. Demonstrated ability to communicate verbally to diverse audiences at all levels. Ability to communicate technical and political issues sufficient to advise the Resources Team Leader. QRF #3 Describe your experience in developing technical Statements of Work for Federal or commercial procurements. QRF #4 Demonstrated working knowledge of procurement or management database systems similar to the Agency's systems (Phoenix and NMS) or similar financial, accounting, or management database systems. QRF #5 Demonstrated ability to perform a variety of tasks and functions concurrently, perform in high stress environments, and complete tasks with limited lead-time. BASIS OF RATING: Applicants who meet the Education/Experience requirements and Selection Factors will be further evaluated based on scoring of the Quality Ranking Factor (QRF) responses. Those applicants determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks. Applicants are required to address each of the QRFs on a separate sheet describing specifically and accurately what experience, training, education and/or awards they have received that are relevant to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection and/or Quality Ranking Factors may result in your not receiving credit for all of your pertinent experience, education, training and/or awards. The Applicant Rating System is as Follows: QRFs have been assigned the following points: QRF 1: 15 Points QRF 2: 15 Points QRF 3: 10 Points QRF 4: 5 Points QRF 5: 5 Points Interview Performance - 30 points Satisfactory Professional Reference Checks - 20 points Total Possible Points: 100 APPLYING: Applications must be received by the closing date and time at the address specified in the cover letter. Qualified individuals are required to submit: 1. A complete U.S. Government Optional Form 612 with hand-written signature (downloadable forms are available on the USAID website, http://www.usaid.gov/procurement_bus_opp/procurement/forms or internet http://fillform.gsa.gov or at Federal offices) or www.globalcorps.com. 2. A supplemental document specifically addressing the five (5) Quality Ranking Factors (QRFs) shown in the solicitation. To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any cover letter. DOCUMENT SUBMITTALS Via mail: GlobalCorps, 1201 Pennsylvania Ave. NW, Suite 200, Washington, DC 20004 Via facsimile: (202) 315-3803 or (240) 465-0244 Via email: rtpos@globalcorps.com The most qualified candidates may be interviewed and required to provide a writing sample. OFDA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for applicants being considered for selection. NOTE: If a Secret security clearance is not obtained within nine months after offer acceptance, the offer may be rescinded. NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATION This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the application. NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS All individuals contracted as US PSCs are required to have a DUNS Number. USAID will provide a generic DUNS Number and PSCs are not required to register with CCR. For general information about DUNS Numbers, please refer to FAR Clause 52.204-6, Data Universal Numbering System (DUNS) Number (10/2003) http://acquisition.gov/comp/far/current/html/52_200_206.html#wp1137568 LIST OF REQUIRED FORMS FOR PSCs Forms outlined below can found at: http://www.usaid.gov/forms/ or at http://www.forms.gov/bgfPortal/citizen.portal 1. Optional Form 612. 2. Medical History and Examination Form (DS-1843). ** 3. Questionnaire for Sensitive Positions (for National Security) (SF-86), or ** 4. Questionnaire for Non-Sensitive Positions (SF-85). ** 5. Finger Print Card (FD-258). ** 6. Employment Eligibility Verification (I-9 Form). ** ** Forms 2 through 6 shall be completed ONLY upon the advice of the Contracting Officer that an applicant is the successful candidate for the job. CONTRACT INFORMATION BULLETINS (CIBs) and ACQUISITION & ASSISTANCE POLICY DIRECTIVES (AAPDs) PERTAINING TO PSCs CIBs and AAPDs contain changes to USAID policy and General Provisions in USAID regulations and contracts. Please refer to http://www.usaid.gov/business/business_opportunities/cib/subject.html#psc to determine which CIBs and AAPDs apply to this contract. AAPD 06-10 - PSC MEDICAL PAYMENT RESPONSIBILITY AAPD No. 06-10 is hereby incorporated as Attachment 1 to the solicitation. AAPD-06-12 - HOMELAND SECURITY PRESIDENTIAL DIRECTIVE-12 (HSPD-12) IMPLEMENTATION AAPD-06-12 is hereby incorporated as Attachment 2 to the solicitation. As directed in AAPD-06-12,the required reference to Federal Acquisition Regulation (FAR) Clause 52.204-9, is also shown in Attachment 2. BENEFITS/ALLOWANCES: As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances: BENEFITS: Employer's FICA Contribution Contribution toward Health & Life Insurance Pay Comparability Adjustment Annual Increase Eligibility for Worker's Compensation Annual & Sick Leave ALLOWANCES (if Applicable).* (A) Temporary Lodging Allowance (Section 120). (B) Living Quarters Allowance (Section 130). (C) Post Allowance (Section 220). (D) Supplemental Post Allowance (Section 230). (E) Separate Maintenance Allowance (Section 260). (F) Education Allowance (Section 270). (G) Education Travel (Section 280). (H) Post Differential (Chapter 500). (I) Payments during Evacuation/Authorized Departure (Section 600), and (J) Danger Pay (Section 650). * Standardized Regulations (Government Civilians Foreign Areas). FEDERAL TAXES: USPSCs are required to pay Federal Income Taxes, FICA, and Medicare ALL QUALIFIED APPLICANTS WILL BE CONSIDERED REGARDLESS OF AGE, RACE, COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NON-DISQUALIFYING HANDICAP, MARITAL STATUS, SEXUAL ORIENTATION, AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT FACTOR.
- Place of Performance
- Address: Washington, DC
- Zip Code: 20523
- Country: UNITED STATES
- Zip Code: 20523
- Record
- SN01323053-W 20070622/070620220104 (fbodaily.com)
- Source
-
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