SOURCES SOUGHT
J -- Civil Reserve Air Fleet (CRAF) Aeromedical Evacuation Shipset (AESS) Contractor Logistics
- Notice Date
- 6/8/2007
- Notice Type
- Sources Sought
- NAICS
- 336413
— Other Aircraft Parts and Auxiliary Equipment Manufacturing
- Contracting Office
- Department of the Air Force, Air Mobility Command, AMC Contracting Flight (HQ AMC/A7KQ), 507 Symington Drive Room W202, Scott AFB, IL, 62265-5022, UNITED STATES
- ZIP Code
- 00000
- Solicitation Number
- Reference-Number-FA4452-CRAFAESS
- Response Due
- 7/9/2007
- Archive Date
- 7/9/2008
- Description
- Request for Information (RFI): HQ Scott AFB/A7KQB is in the process of determining acquisition strategy for a follow-on contract for the sustainment of 42 Civil Reserve Air Fleet Aeromedical Evacuation Shipsets (CRAF AESS). The team is soliciting responses from interested sources to determine capabilities to perform the follow-on contract. We would appreciate any feedback industry has to offer. This announcement is not a formal solicitation and is not a request for proposal. Any formal solicitation will be announced separately. This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. The CRAF is a group of B-767 aircraft owned and operated as commercial aircraft by large air carriers such as TWA, Delta, and USAir. These aircraft form an integral and extremely important element in the aeromedical evacuation plans during a national emergency or conflict. These aircraft can be activated by the Secretary of Defense any time it is deemed to be in the national interest. When activated the aircraft are given a short period of time to be configured and delivered, and be at the full disposal of the Air Force. While the aircraft are still owned and operated by the air carriers and crews, they are assigned to perform military missions. The aircraft are operated under Federal Aviation Administration (FAA) rules and regulations and the aircraft captain has the authority to determine whether or not the aircraft meets the FAA specifications at any time. Since the aircraft will always be operated according to FAA rules and regulations, all equipment and procedures used aboard the aircraft must also be in compliance with FAA rules and regulations. The AESS was designed for use on the B-767 aircraft as a conversion kit which allows the aircraft to be used as an aeromedical evacuation platform during times of conflict or peacetime disasters. The CRAF AESS consists of three major subsystems: a. The patient transport subsystem ? freestanding litter stanchions that accommodate 3 patients per stanchion (87 patients total) which are independently attached to existing aircraft seat tracks. NOTE: The baseline configuration for the aircraft includes accommodations for 10 medical personnel, 6 flight attendants, and up to 40 ambulatory patients (in seats). b. The medical oxygen subsystem ? consists of six 75-liter oxygen dewars (450 liters total) and a heat exchanger installed on a single pallet in the forward cargo bay using existing cargo fittings for tie-down. This subsystem provides therapeutic oxygen to support a 12-hour mission with 60% of the patients using oxygen. The converted oxygen is routed to a management panel in the main cabin via oxygen hoses routed through existing vent openings on the left side of the aircraft. The oxygen is then routed along the aircraft main deck at 300psi via oxygen hoses attached to the litter stanchions. Oxygen manifolds attached to the litter stanchions reduce the pressure to 50psi for use by the patients. Emergency oxygen will be provided by standard dixie cup masks that are on oxygen lines extended to reach the lower litter tier. c. The aeromedical operations subsystem ? consists of 2 nurse workstations, a regulated 60Hz electrical power supply, and storage facilities. Electrical power from the 400Hz aircraft power bus is converted through six 5kW 400-to-60Hz converters and routed through the right side of the aircraft. Each shipset weighs approximately 20,000 lbs. and is stored in 21 large, individual crates in an environmentally controlled government warehouse currently located in Ft. Worth Texas. Each shipset has a 20? W X 16? L X 16? H footprint and contains components that require periodic inspection and preventive maintenance to assure that operational readiness is maintained. The CRAF AESS is a FAA approved modification to a commercial aircraft; therefore, it is under Supplemental Type Certificate (STC) control, currently maintained under STC number SA5039SW-D. The shipsets have been designated war readiness material and are critical in nature. Contract Requirements: 1. The successful contractor shall be responsible for maintaining the CRAF AESS in a constant state of operational readiness and will provide technical and logistical assistance in support of shipset deployments. As FAA certified equipment, the CRAF AESS must be under the control of an entity known as a Designated Alteration Station (DAS). 2. The successful contractor shall provide all direct material in support of storage, inventory, inspection, preventive maintenance, repairs, STC maintenance, hardware modifications, shipment, installation/de-installation, refurbishment, unpacking/repackaging of shipsets, and other tasks necessary for sustainment of the system. All materials shall conform to FAA approved data including any inspection and certificates applicable to the materials furnished by the contractor. 3. The successful contractor shall maintain configuration control of the CRAF AESS Installation/Instruction Manual to keep it current. 4. Activation of the shipsets is possible at any time. The successful contractor?s installation team will be required to install shipsets into B-767 aircraft, given an arrival rate of two aircraft per 24-hour period. A range of 1 to 40 shipsets could be activated, depending on Government need and the urgency of the situation. Upon activation, the contractor will be responsible for transporting shipsets from the storage location (currently in Fort Worth, Texas) to the contractor's installation facility. Contractor supplied field maintenance will be required based on Government need. 5. It is anticipated that a training exercise of the CRAF AESS will be conducted once every 2-3 years. In addition to transporting and installing a shipset from the storage location to the contractor?s installation facility, the contractor will be required to transport a Government-owned patient loading system to support the exercise. Contractor supplied field maintenance will be required based on Government need. 6. The successful contractor shall maintain configuration control of the STC sealed drawing package. The CRAF AESS is a FAA approved modification to a commercial aircraft; therefore, it is under STC control, currently maintained under STC number SA5039SW-D. The successful contractor shall also update or supplement the STC documentation as necessary and ensure the STC is not compromised through changes to the CRAF AESS or to the assigned B-767 aircraft. The successful contractor shall follow the Systems Engineering guidance as found in ASC/EN Systems Engineering Guide, 5 April 1996 and FAA Advisory Circular AC 21-40, May 6, 1998. 7. The CRAF AESS is a Food and Drug Administration (FDA) approved system because the oxygen used for the patients on board the aircraft must be medically safe to use. Therefore contractors must follow Good Manufacturing Practices (GMP) as required by section 520(f) of the Federal Food, Drug, and Cosmetic Act (the Act). The GMP regulation covers the methods used in, and the facilities and controls used for the design, manufacture, packaging, storage, and installation of all devices. The GMP regulation is codified in 21 Code of Federal Regulations (CFR) Part 820 contains general quality assurance (QA) or quality system requirements in areas of concern to all manufactured devices. 8. Preventive Maintenance Inspections (PMI) will occur under a varying schedule depending on the asset and FAA rules. For planning purposes, the PMI schedule ranges from every 6 months to once every 5 years. CONTRACTOR CAPABILITIES NECESSARY TO PERFORM CRAF AESS SUSTAINMENT: 1. Be licensed by the FAA as a DAS and be licensed to perform work on B-767 aircraft. As FAA certified equipment the CRAF AESS must be under the control of a DAS. DAS designation and FAA licensing are a major requirement of the successful contractor. Please discuss whether or not your company is DAS qualified or if your company has the potential to become DAS qualified in order to perform AESS maintenance. If FAA licensing will have to be acquired, how long do you anticipate the licensing process to take? What are the anticipated costs, if any, to the Government for obtaining the required licensing? 2. Ability to obtain a station license modification, which adds CRAF AESS sustainment and installation/de-installation. Obtaining a station license modification may require the successful contractor to provide a B-767 for an installation demonstration for the FAA. Discuss your capability in meeting this requirement. 3. STC maintenance. See contract requirement above for maintaining the STC configuration. Discuss the feasibility of obtaining the STC and the timeframe/cost associated with initiating this process in order to perform as the successful contractor for the follow-on CRAF contract. 4. Expertise in handling/operating/servicing large liquid oxygen systems. The Liquid Oxygen Storage Subsystem (LOSS) is a major component of the CRAF AESS system and requires specific expertise to ensure it is maintained in accordance with contract requirements. Please discuss whether or not your company has expertise in handling large LOSS systems. Discuss your experience in adhering to GMP as required by section 520(f) of the Federal Food, Drug, and Cosmetic Act (the Act). See contract requirement listed above. 5. Facilities. The successful contractor must be able to provide a hangar and a runway capable of accepting B-767 aircraft at any time as well as sufficient space to park up to three B-767 aircraft while two aircraft are undergoing modification. Please discuss whether or not your company has sufficient facilities and/or capabilities for accommodating the required numbers of B-767 aircraft in order to perform CRAF maintenance/modification. If you do not currently possess the facilities, how will you obtain facilities in order to meet contract requirements? 6. AESS activation. The successful contractor must have the capability (during a national emergency) to provide the facilities, equipment and personnel to transport and install shipsets at the rate of 2 aircraft every 24 hours beginning not later than 48 hours after activation notice. If these facilities differ from those described above, provide a description of your facilities but also explain how you will accomplish this task with the proposed facilities. Since the AESS is currently stored in a government warehouse in Ft Worth Texas it is preferable that the contractor?s facilities be within the contiguous United States. However, the government is interested in entertaining other ideas with respect to AESS storage, location of contractor?s facilities, while still meeting all contract requirements. 7. Parts Manufacturing Authority (PMA). Describe your ability to obtain parts manufacturer approval for the CRAF AESS components. OTHER: 1. The rough order of magnitude for CRAF AESS sustainment (contractor logistics support) follow-on contract is estimated to be between $7 - $9 million, assuming no aircraft are activated. Activation and exercises are to be pre-priced, preferably at a firm-fixed price, subject to Government need and availability of funds. The follow-on contract would either be a basic year plus four 1-year options or a multi-year contract for 5 years. 2. L3 Communications Integrated Systems (formerly Raytheon E-Systems) is the developer, manufacturer, and current maintainer of the CRAF AESS. 3. It is requested that interested/potential sources respond to the capabilities outlined above in sufficient detail within 20 days from the date this notice is published in Fed Biz Ops. Please submit your responses to Ms. Kelly Wavering, kelly.wavering@scott.af.mil, Contract Specialist, HQ AMC/A7KQB, 507 Symington Dr., Rm. W202, Scott AFB, IL 62225-5022.
- Record
- SN01314140-W 20070610/070608224205 (fbodaily.com)
- Source
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