SOLICITATION NOTICE
66 -- Various Laboratory Equipment & Instruments
- Notice Date
- 5/24/2007
- Notice Type
- Solicitation Notice
- Contracting Office
- Environmental Protection Agency, Administrative Contract Service Center, 1200 Pennsylvania Avenue, Nw, Washington, DC 20460
- ZIP Code
- 20460
- Solicitation Number
- RFQ-DC-07-00206
- Response Due
- 6/11/2007
- Archive Date
- 7/6/2007
- Description
- NAICS Code: 334519 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, and Subpart 13.106 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. Request for quotation number RFQ-DC-07-00206 shall be referenced on any quotation. The solicitation document and incorporated provisions and clauses are those in effect thru Federal Acquisition Circular 2005-04. Multiple awards may result from this solicitation, via the issuance of firm, fixed price purchase order(s). STATEMENT OF WORK Period of Performance: All installation and training must occur within 150 days of award of contract, UNLESS storage of an item has been requested. If the vendor has been requested to store an item before delivery, all installation and training shall occur within 30 days of EPA's request for delivery of the individual items. Offerors shall produce and store/ship within 120 days or less and install/train within 30 days or less, for a total time period of 150 days, excluding any storage time. Background EPA is initiating a demonstration (pilot) project that will provide laboratory instrumentation, training, proficiency testing (PT) studies and radioanalytical procedures and protocols to select state, local, and tribal government environmental radiological laboratories via assistance agreements. The focus of the demonstration project is to increase the radioanalytical capability and capacity of the selected laboratories particularly in relation to the sample demand resulting from a nuclear or radiological Incident of National Significance (INS). Item 1: Automatic 5-inch Alpha/Beta Counting System - Detector and Electronics Specifications (Quantity = 2) 1. The equipment must be warranted to be free of defects in material and workmanship for at least one year from the time of acceptance by EPA. The warranty must provide for repair or replacement at no cost to the government, and shall not require the government to pay for shipping or handling costs for return of defective equipment for repair. Any software shall be expressly warranted to be fit and suitable for the purpose for which it is provided and that it will operate satisfactorily on the platform specified; disclaimers of warranty of fitness for purpose are unacceptable. 2. Documentation provided with equipment shall include instruction manuals that completely describe how to set up, configure, calibrate, maintain, and use the equipment furnished, both hardware and software. Schematic and component layout drawings shall be provided for all circuit boards. Assembly drawings shall be provided for all mechanical assemblies. All drawings shall identify components by part number and be accompanied by part lists that include all components shown in the drawings. This documentation may be provided either in printed form, or on CD-ROM in portable document format (PDF) files. 3. On site installation (Location TBD) and start up services shall be provided, to include: Travel to and from the installation location; Unpacking, assembling, and interconnecting all components; Testing all components and functions as required to verify that all components are functioning properly, and correcting any deficiencies identified, and Demonstrating the normal operation and user-level tests and maintenance of the equipment, and any associated software. Training of at least one analyst in the operation of the instrument. The specifications below are believed by EPA to be necessary to meet the functional requirements for the intended application, but alternatives will be considered, provided that the offerors can demonstrate how the proposed alternative will meet the functional requirements. 1. System is an ultra low background Alpha/Beta proportional counter System is to employ P-10 gas Unit is to be controlled by a single PC controller Detector is to be five inches in diameter with a 80 ?g/cm2 Mylar window Detector background equal to < 6.0 cpm alpha plus beta Detector surrounded by approximately 4 inch Virgin Lead shielding All required cabling and wires to integrate system to computer system 2. System is to provide simultaneous alpha and beta determinations with a capability of analyzing multiple samples automatically System will include an auto sampler capable of holding a minimum of 40 samples System will control the functions of the sample changer adjusting analysis needs as required to samples entering the detector chamber System is to operate on 115/120VAC @ 60 Hz 3. The supporting electronics shall be controlled by computer software, which shall be included in the offerors quote. The software must run on an i386-based Personal Computer operating under Windows XP Service Pack 2 operating system. The software shall be capable of: Controlling the functions of the detector and supporting electronics as required for alpha and beta acquisition Saving the resultant alpha and beta counts as an electronic file, in a format that can be imported and used by the currently available alpha spectrometry analysis software from all major vendors. The preferred spectral file format is as specified in ANSI N42.42. System must have provisions for electronic transfer of data, in a format suitable for automated input from and output to an existing Oracle-based Laboratory Information Management System. 4. The Personal Computer, which shall be provided along with the individual counting systems, and included in the quote, shall meet the following minimum requirements: Pentium 4 processor with HT Technology (3 GHz, 2 MB cache, 800 MHz FSB) Hyper-Threading preset to OFF; can be enabled in BIOS 1 GB DDR2 SDRAM 80 - 160 GB Serial ATA hard disk CD/DVD+/-R/W drive 10/100/1000 NIC 17" flat panel monitor with at least XGA resolution Minimum of two USB ports Standard audio and speakers (speakers may be integrated with flat panel monitor) Windows XP Professional Service Pack 2 operating system 5. If any third-party, commercial, off-the-shelf software is required for operation, the software shall be included in the quotation and provided by the contractor. For this item, the Government requests to perform inspection of the proposed system. This inspection may be conducted in conjunction with the factory testing by the vendor, at the vendor's discretion. This inspection by EPA will include verifying the functionality and interoperability of all components being provided by the vendor, and therefore must be performed with the equipment fully assembled, prior to packaging. The vendor will be responsible for packaging the equipment for temporary storage and/or shipment after the equipment is accepted by EPA. Item 2: 16-channel Alpha/Beta Counting System - Detector and Electronics (Quantity = 2) 1. The equipment must be warranted to be free of defects in material and workmanship for at least one year from the time of acceptance by EPA. The warranty must provide for repair or replacement at no cost to the government, and shall not require the government to pay for shipping or handling costs for return of defective equipment for repair. Any software shall be expressly warranted to be fit and suitable for the purpose for which it is provided and that it will operate satisfactorily on the platform specified; disclaimers of warranty of fitness for purpose are unacceptable. 2. Documentation provided with equipment shall include instruction manuals that completely describe how to set up, configure, calibrate, maintain, and use the equipment furnished, both hardware and software. Schematic and component layout drawings shall be provided for all circuit boards. Assembly drawings shall be provided for all mechanical assemblies. All drawings shall identify components by part number and be accompanied by part lists that include all components shown in the drawings. This documentation may be provided either in printed form, or on CD-ROM in portable document format (PDF) files. 3. On site installation (Location TBD) and start up services shall be provided, to include: Travel to and from the installation location; Unpacking, assembling, and interconnecting all components; Testing all components and functions as required to verify that all components are functioning properly, and correcting any deficiencies identified, and Demonstrating the normal operation and user-level tests and maintenance of the equipment, and any associated software. Training of at least one analyst in the operation of the instrument. The specifications below are believed by EPA to be necessary to meet the functional requirements for the intended application, but alternatives will be considered, provided that the offerors can demonstrate how the proposed alternative will meet the functional requirements. 1. System is an ultra low background Alpha/Beta proportional counter. System is to employ P-10 gas Unit is to be controlled by a single PC controller System will have 16 individual detectors, each 2.25 inches in diameter with a 80 ?g/cm2 Mylar window Detector background equal to 1.0 cpm alpha plus beta Detector surrounded by approximately 4 inch Virgin Lead shielding System should be configured to allow detectors to be stacked thus minimizing required floor space All required cabling and wires to integrate system to computer system 2. System is to provide simultaneous alpha and beta determinations with a capability of analyzing multiple samples automatically System will include capable of analyzing a minimum of 16 samples simultaneously, concurrently or individually System will control the functions of the sample detector adjusting analysis needs as required to samples entering the detector chamber System is to operate on 115/120VAC @ 60 Hz 3. The supporting electronics shall be controlled by computer software, which shall be included in the offeror's quote. The software must run on an i386-based Personal Computer operating under Windows XP Service Pack 2 operating system. The software must be capable of: Controlling the functions of the detector and supporting electronics as required for alpha and beta acquisition Saving the resultant alpha and beta counts as an electronic file, in a format that can be imported and used by the currently available alpha spectrometry analysis software from all major vendors. The preferred spectral file format is as specified in ANSI N42.42. System must have provisions for electronic transfer of data, in a format suitable for automated input from and output to an existing Oracle-based Laboratory Information Management System. 4. The Personal Computer, which shall be provided along with the individual counting systems, and included in the quote, shall meet the following minimum requirements: Pentium 4 processor with HT Technology (3 GHz, 2 MB cache, 800 MHz FSB) Hyper-Threading preset to OFF; can be enabled in BIOS 1 GB DDR2 SDRAM 80 - 160 GB Serial ATA hard disk CD/DVD+/-R/W drive 10/100/1000 NIC 17" flat panel monitor with at least XGA resolution Minimum of two USB ports Standard audio and speakers (speakers may be integrated with flat panel monitor) Windows XP Professional Service Pack 2 operating system 5. If any third-party, commercial, off-the-shelf software is required for operation, the software shall be included in the quotation and provided by the contractor. For this item, the Government requests to perform inspection of the proposed system. This inspection may be conducted in conjunction with the factory testing by the vendor, at the vendor's discretion. This inspection by EPA will include verifying the functionality and interoperability of all components being provided by the vendor, and therefore must be performed with the equipment fully assembled, prior to packaging. The vendor will be responsible for packaging the equipment for temporary storage and/or shipment after the equipment is accepted by EPA. Item 3: General Use Gamma Spectrometry Detector System (Quantity = 1) The required detector system is intended to be used for general purpose assay of radionuclides in various environmental media by high resolution gamma spectrometry. The following requirements have been determined for the detector system: 1. The system must have a useful energy range of at least 46 keV to 3 MeV. 2. The detector shall be coaxial High Purity Germanium (HPGE) with integral signal pre-amplifier: Energy resolution shall be at less than or equal to 1 keV FWHM at 122 keV, and less than or equal to 2 keV at 1332 keV. Detector relative efficiency as measured in accordance with ANSI/IEE-325 must be at least 60%. The specifications below are believed by EPA to be necessary to meet the above requirements for the intended application, but alternatives will be considered, provided that offerors can demonstrate how a proposed alternative will meet the functional requirements. 1. The equipment must be warranted to be free of defects in material and workmanship for at least one year from the time of delivery. The warranty must provide for repair or replacement at no cost to the government, and shall not require the government to pay for shipping or handling costs for return of defective equipment for repair. Software shall be expressly warranted to be fit and suitable for the purpose for which it is provided and that it will operate satisfactorily on the platform specified; disclaimers of warranty of fitness for purpose are unacceptable. 2. Documentation provided with equipment shall include instruction manuals that completely describe how to set up, configure, calibrate, maintain, and use the equipment furnished, both hardware and software. Schematic and component layout drawings shall be provided for all circuit boards. Assembly drawings shall be provided for all mechanical assemblies. All drawings shall identify components by part number and be accompanied by part lists that include all components shown in the drawings. This documentation may be provided either in printed form, or on CD-ROM in portable document format (PDF) files. 3. Delivery must be FOB Destination, to the National Air and Radiation Environmental Laboratory, Montgomery AL. All shipping and handling costs shall be included in the base price of the instrument. 4. The detector is intended to be used with an existing low-background shield and dewar. Accordingly, the cryostat must be vertical dipstick suitable for use with a 30 L liquid nitrogen dewar and bottom-opening shield. 5. All supporting electronics for the detector shall be provided. Discrete or integrated components using either analog or digital signal processing are acceptable, but must provide all of the functions required for a fully functioning high resolution gamma spectrometry system, including but not limited to: High Voltage detector bias Detector pulse shaping, amplification, and processing A Multi-channel analyzer with minimum conversion gain of 8192 channels All interconnecting cables and/or interface adapters as required to have a fully functioning system that is interfaced with and controlled by a Personal Computer 6. The supporting electronics shall be controlled by computer software. The software must run on an i386-based Personal Computer with a Windows XP Service Pack 2 operating system. The software must be capable of: controlling the functions of the detector and supporting electronics as required for gamma spectrum acquisition saving the resultant gamma spectrum as an electronic file, in a format that can be imported and used by the currently available gamma spectrometry analysis software from all major vendors. The file format specified in ANSI N42.42 is preferred. meeting all applicable QC requirements of the National Environmental Laboratory Accreditation Conference (NELAC) 2003 Standards 7. If any third-party, commercial, off-the-shelf software is required for operation, the software shall be included in the quotation and provided by the contractor. Item 4: 4 Detector Gross Alpha/Beta Counting System with Automatic Sample Changer (Quantity = 1) The required detector system is intended to be used for high-sample-throughput gross alpha and beta counting of 47mm smears or air filters in a fixed laboratory, with the minimum possible total operator time. The laboratory is normally staffed only on the day shift, Monday through Friday. 3000 minute background counts are performed each weekend. The following functional requirements have been determined for the counting system: 1. In a background gamma radiation field of 6 ?R/hour and with a 3000 minute background count, the system must be capable of Minimum Detectable Activities (MDAs) at the 95% confidence level that are no greater than 20% of the most restrictive removable activity limits likely to applied for smear counting - 22 dpm alpha and 220 dpm beta. 2. The system must be equipped with an automatic sample changer with sufficient sample capacity to permit continuous unattended operation for approximately 16 hours, based on a sample counting time that has been optimized to meet but not significantly exceed the MDAs specified in functional requirement #1 above. 3. The automatic sample changer must permit use of sample carriers for 47mm filter papers that are inexpensive and commonly available from multiple vendors, such as plancets or plastic Petri dishes. Proprietary carriers or cartridges available from only one vendor, or that are prohibitively expensive for one time use, are unacceptable. 4. The system must have provisions for electronic transfer of data, in a format suitable for automated input from and output to an existing Oracle-based Laboratory Information Management System.
- Record
- SN01302885-W 20070526/070524221816 (fbodaily.com)
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