PRESOL | 99 | Hotel Accommodations, Conference Space and Hotel Services

FBO DAILY ISSUE OF MAY 10, 2007 FBO #1991
SOLICITATION NOTICE

99 -- Hotel Accommodations, Conference Space and Hotel Services

Notice Date: 5/8/2007
Notice Type: Solicitation Notice
NAICS: 721110 — Hotels (except Casino Hotels) and Motels
Contracting Office: Administrative Office of the U. S. Courts, U.S. District Court, Middle Scranton PA, United States District Court, Scranton PA, 235 North Washington Avenue, Scranton, PA, 18501, UNITED STATES
ZIP Code: 00000
Solicitation Number: Employee-Conference-2007
Response Due: 5/15/2007
Archive Date: 5/15/2007
Description: <html> <head> <meta name="generator" content="Corel WordPerfect 10"> <meta http-equiv="content-Type" content="text/html; charset=utf-8"> <style> p { margin-top: 0px; margin-bottom: 1px } body { font-family: "Times New Roman", serif; font-size: 12pt; font-weight: normal; font-style: normal } </style> </head> <body> Hotel Accommodations, Conference Space, and Hotel Services ?? This is a request for quotation from the United States District Court for the Middle District of Pennsylvania for Hotel Accommodations, Conference Space, and Hotel Services for an Employee Training Conference in Gettysburg, Pennsylvania. This announcement/solicitation is solicited unrestricted and constitutes the only bid document that will be issued. The Period of Performance for this requirement is September 8-11, 2007. Proposals are due by 5/15/07 at 10:00 am. The hotel must accommodate approximately 180 - 210 individual sleeping rooms for September 9, 2007, and must provide all requirements specified for conference needs in Parts A, B, and C below. Note: All sleeping rooms must be located in one facility. The facility must provide lodging and subsistence within the Government per diem rates of $155 lodging plus $54 subsistence/M&IE (gratuity included). Meeting space and A/V requirements are billed separately. A separate solicitation document will not be issued. A response to requirements listed below shall be submitted on letterhead and must address all requirements listed in a separate technical proposal. Descriptive literature shall also be provided to include sleeping rooms, meeting room space, diagrams and square footage, and menus. ?? The hotel facility is to be located in Gettysburg, Pennsylvania and must accommodate attendees with the following needs : ?? Part A : Hotel Lodging 09/08/07 (5-30) sleeping rooms, 09/09/07 (180-210) sleeping rooms, 09/10/07 (1-3) sleeping rooms. Rooms must be individual/private sleeping rooms with toilet facilities. Early check-in on 09/08/07 and 09/09/07 requested. Late check-out on 9/10/07 requested. Part B: Meeting Space/AV (Court may supply some automation or a/v equipment) (1) ????????????????????????Small meeting/storage room, large enough for small meetings plus storage for conference materials. Room must be available at 3:00pm on 9/08/07 and through conclusion of conference, approximately 3:00pm on 9/10/07. (2) ????????????????????????General Session Room: room large enough to accommodate 210 pp classroom style, panel table on riser with standing lectern, microphone, sound system and seating for four (4), anticipate 2 large projection screens, data projector and internet access. Room is to be set/available at 1:30 pm on 09/09/07 and through conclusion of conference, approximately 3:00pm on 09/10/07. (3)??????????????????????????Dining/Ballroom: room large enough to accommodate 210 pp rounds with 8-10 per table, for group dinner, cash bar and hors d???oeuvres on 9/09/07; breakfast on 9/10 and option for lunch on 9/10 (4)??????????????????????????Outdoor patio area for cocktail hour, hor d???oeuvres and dinner overflow (5) ????????????????????????Breakout rooms: four (4) breakout rooms 55 pp classroom style. Anticipate lectern, microphone, LCD projector/pkg, internet access. Breakout rooms may be needed from 7:00am on 9/09/07 through conclusion of conference, approximately 3:00pm on 9/10/07 (6)??????????????????????????Stadium/Theater Room: for large group 210 pp presentations of films on either 9/09/07 or 09/10/07 (7)??????????????????????????Easel stands, flip charts and markers, pens and tablets 09/09/07-09/10/07 (8)??????????????????????????Registration area on 9/09/07 - 9/10/07 with skirted tables and 4 chairs ?? Part C: Meals and Refreshments (approx 180 -210 guests) ( Please provide menus and prices .) (1)??????????????????????????Afternoon light refreshment breaks (2) 1- 9/09/07, 1-9/10/07 (2)??????????????????????????Hor d???oeuvres before dinner on 9/09/07 (3)??????????????????????????Full dinner (either served or buffet style) 9/09/07 (4)??????????????????????????Evening snack break 9/09/07 (5)??????????????????????????Breakfast on 9/10/07 (8:00 - 9:00 am) (6)??????????????????????????Morning refreshment breaks (2) 9/10/07 (7)??????????????????????????Lunch Buffet 9/10/07 ?? Submit all price, descriptive literature, technical proposals, and hotel contract to: Clerk???s Office, U.S. District Court, PO Box 1148, Scranton, PA 18501 ATTN: Contracting Officer (570) 207-5680 FAX (570) 207-5689, Email: <a href="mailto:mary_dandrea@pamd.uscourts.gov">mary_dandrea@pamd.uscourts.gov</a> Closing date for receipt of proposals is Tuesday, May 15, 2007, 10:00am </body> </html>
Place of Performance: Address: Gettysburg, Pennsylvania; Zip Code: 17325; Country: UNITED STATES
Record: SN01289362-W 20070510/070508220052 (fbodaily.com)
Source: FedBizOpps Link to This Notice
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99 -- Hotel Accommodations, Conference Space and Hotel Services