MODIFICATION
R -- Comprehensive Furniture Management Services
- Notice Date
- 3/23/2007
- Notice Type
- Modification
- NAICS
- 561990
— All Other Support Services
- Contracting Office
- Securities and Exchange Commission, Procurement and Contracts Branch, Operations Center, 6432 General Green Way, MS 0-20, Alexandria, VA, 22312-2413, UNITED STATES
- ZIP Code
- 00000
- Solicitation Number
- SECHQ1-07-R-0111
- Response Due
- 4/9/2007
- Archive Date
- 4/24/2007
- Point of Contact
- Debbie Miller, Contract Support, Phone 202.551.7300, Fax 703.914.9226, - Paula Davis, Contract Specialist, Phone 202.551.7310, Fax 703.914.9226,
- E-Mail Address
-
millerd@sec.gov, davisp@sec.gov
- Description
- 03-23-07, 1:40 p.m. Response to questions submitted for RFP SECHQ1-07-R-0111: Questions 6 ? 17 Please note: Questions 1 through 5 have been asked and responded to via Amendment 4 on FEDBIZOPS. These questions are numbered to reflect a continuation of the questions asked and answered for this particular RFP. Question 6: The spreadsheet developed by SKB appears twice; once as an eleven (11) page document and again as a thirteen (13) page document. They appear to be similar, if not identical. Please clarify. Response: Yes, they are identical. The 11 page document is in PDF format. The 13 page document is an Excel Spreadsheet. Question 7: The requirement for LEED CI information plus sustainability documentation is well documented. However, since the specifications are to be held as to manufacturer and product as well as finish/fabrics, etc. how should one respond when that respective manufacturer cannot, or will not, provide any documentation? Many of the items for the CDC, such as diaper changing pads, boombox, air purifier, etc., will probably have no information nor any need to have sustainability information. Many of the vendors listed (Toys R Us, Staples, Best Buy) have equipped to provide this kind of documentation, even should it exist, for simple sales. Should we only be accountable for those manufacturers who have the information and will provide it? Response: Paragraph C.2.9 will be changed to read: ?The CDC is seeking a LEED-CI Silver Rating and the items identified in the Attachment (1) Product Data Catalog, to the extent available, have been identified as meeting LEED requirements, therefore the contractor shall ensure that the exact item (make, model, etc.) is purchased. Any exceptions or substitutions shall be submitted per the instructions contained in paragraph C.2.3. The criteria specified below and in Attachment (2) Section 018113 ? Sustainable Design Requirements is provided for your information:? Question 8: In Section C.2.5, Assembly ?, the requirement is for items to be assembled in our premises (Distribution Center) and then transported to the site. It is our experience that less damage and a more efficient installation occurs when we deliver and then un-carton, assemble, and distribute within the site. At that point, all trash, packing material, etc. is removed and recycled if appropriate. Will the SEC accept that process? Response: The SEC has several concerns with this proposed process: 1) if the items are stored for several months unopened and unassembled, then opened and assembled on-site and there are missing parts, wrong item shipped, item is damaged or broken, or any other issue that would then cause a last minute scramble to obtain a replacement piece. 2) the CDC will have a brand new rubber floor and we are unwilling to risk damage to this floor through furniture and equipment assembly. 3) Items such as cribs, tricycles, baby buggies, chairs, desks, can and should be assembled off-site. Very large or cumbersome items, such as the play loft could be assembled on-site and the SEC is willing to consider this on a case-by-case basis subject to coordination with the SEC, the construction contractor and the architect. It is of utmost importance that the CDC be ready for operation by the appointed time. Question 9: In Section B.1, CLIN 0005, Storage Fee. Our CFMS contract is based on pricing storage by the square foot. It is difficult to determine what that requirement may be for the CDC and can only be determined after receipt of the goods. Is there a provision that can be added where we provide the square-foot cost with the amount of square feet to be determined and agreed upon? Response: Line Items 0005, 0009, 0013 and 0017 qty/unit will be changed to square foot rather than a daily rate. The contractor should estimate the amount of square feet need based on the items to be purchased under the Attachment (1) Product Data Catalog. We would not be able to accept a price for these line items after contract award. Question 10: We cannot identify any specifications for these items (Commission wide program Items 0006 through 0017) within the document we have received. What is the SEC looking for in a response? Even though ?teaming? is an acceptable process with a wide variety of manufacturers, not every manufacturer is willing to participate or offer appropriate credit terms to facilitate a program. Response: As stated in Section C.3, requirements for the Commision wide program will be defined in individual task orders. Each task order will define the type of furniture desired (e.g. desks, chairs, fax machines, copiers) the quantity, destination office, etc. The task order will also provide the funding to the contractor to purchase the desired items. The SEC anticipates that the contractor will then seek quotes from a variety of manufacturers and award a purchase order, including full funding, to the one meeting the criteria under the most favorable terms (description, price, delivery). Question 11: The list under CLINS 0008, 0012, 0016 for delivery and installation will vary by each location depending on the labor market. In addition, these prices vary due to loading dock and elevator issues, permits, security, and time of day or weekend work. To provide hourly rates in each market is possible but will take some time to get that documentation and then will have to presented market-by-market. Response: The SEC has revised Section B, CLINS 0008, 0009, 0012, 0013, 0016, and 0017 to request pricing per each office location and has been marked TBD (to be determined) so the contractor can obtain a realistic quote under individually issued task orders. Question 12: The same issue for Storage as was noted previously for Washington, DC but again, each market will be different as noted above. How should we proceed? Response: See response to question 11 above. Question 13: Can an offer be made for one of the two programs or must a bidder respond to both parts? Response: The SEC issued amendment 03, posted to FEDBIZOps on March 15, 2007, which allows offerors the opportunity to quote on either one or the other program or both, if desired. Question 14: What is the method for award? How will the offers be evaluated? We note that invoicing for services on the CDC portion cannot occur to after September 10 whereas the installation is to be complete by August 17. Why the delay? Response: Please see section M of the solicitation for the method of award and evaluation criteria. The only item where invoices cannot be submitted for payment until after the entire project is completed is CLIN 0002, the administration fee. Invoices for all other CLINS can be submitted as the project progresses. Question 15: How do we provide evidence of paid invoices when many of the items listed for the CDC will be paid by credit card? Are those receipts acceptable? What required documentation for invoices paid by check? Copies of cancelled checks with bank processes of today can be an administrative nightmare ? but a copy check that has been issued is very feasible. Response: Yes receipts for credit card purchases are acceptable. Copies of cancelled checks are not required. An invoice from the manufacturer stating that it has been paid in full is acceptable evidence. Question 16: We suggest that a pre-bid meeting for all bidders be held so all are working with the same criteria. Response: A proposal conference has been scheduled for Wednesday, March 28, 2007 at 1:00 p.m. at the SEC?s Headquarters Office (Station Place), 101 F Street N.E., Washington, D.C. 20549. The conference will be held in room #3000, 3rd floor. Interested bidders wishing to participate in the conference should call or e-mail the point of contact, Debbie Miller (202) 551-8254/millerd@sec.gov. Question 17: We formally request a delay in the due date and that 10 working days after all amendments are issued be allowed for preparing a response. Response: The SEC has provided a valid, clearly written Request for Proposal for this effort. However, we have received substantial questions that we would like to be addressed in the proposal response. The SEC will extend the due date for this RFP to NLT 4:30 p.m. EST, Monday, April 9, 2007.
- Place of Performance
- Address: U. S. Securities and Exchange Commission, Attn: SEC Child Development Center, Station Place One, 100 F Street, N.E., Washington, D.C. 20549, Additional Locations: SEC Regional Offices to be identified per each task order.
- Zip Code: 20549
- Country: UNITED STATES
- Zip Code: 20549
- Record
- SN01258420-W 20070325/070323223225 (fbodaily.com)
- Source
-
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