SOURCES SOUGHT
65 -- SURGICAL SPONGES
- Notice Date
- 2/28/2007
- Notice Type
- Sources Sought
- Contracting Office
- Southeast Regional Contracting Office, ATTN: MCAA SE, Building 39706, Fort Gordon, GA 30905-5650
- ZIP Code
- 30905-5650
- Solicitation Number
- W91YTV-07-0003
- Response Due
- 3/23/2007
- Archive Date
- 5/22/2007
- Small Business Set-Aside
- N/A
- Description
- THIS IS A SOURCES SOUGHT NOTICE. FOR FURTHER INFORMATION CONTACT MS GINNY SLAYTON, 706-787-2019. Potential sources sought to participate in the regional standardization of Surgical Sponges. A. General Information: TRICARE Southeast Region, a military integrated delivery network, comprised of Army, Navy, Air Force, Marine Corps and Coast Guard medical treatment facilities (MTFs) in the states of states of Alabama, Georgia, Florida, Mississippi, South Carolina, T ennessee, and affiliated areas of Puerto Rico, Honduras, and Cuba announces a Request for Regional Incentive Agreement Quotation (REFRIAQ) for the standardization of Surgical Sponges. The major facilities in the area includes: MacDill AFB, FL, Eglin AFB, FL, Keesler AFB, MS, Fort Benning, GA, Fort Gordon, GA, Fort Stewart, GA, Fort Jackson, SC, Naval Hospital Jacksonville, FL, Naval Hospital Beaufort, SC, and Naval Hospital Pensacola, FL. This procurement is part of the Medical/Surgical Prime Vendor Program executed by the Defense Supply Center Philadelphia, (DSCP) Directorate of Medical Materiel. In order to participate your company MUST have a Distribution and Pricing Agreement (DAPA) with the Defense Supply Center Philadelphia (DSCP) AND A separate commercial agreement with the Prime Vendors for the program. This is pursuant to the DAPA clause by which DAPA holders agree to the Standardization process and to allow Prime Vendors to dis tribute their items. This is a supplement to the Prime Vendor Program and it is NOT a contract. For additional information regarding DSCPs Prime Vendor program please access the web site at: https://dmmonline.dscp.dla.mil. The TRBO will provide anticipated volume (quantity) based on historical usage/forecasted requirements. The agreement with incentive pricing will be based on a committed volume for a base period of two (2) years (24 months) from the date of award with th ree (3) - 12 month option periods (not to exceed 5 years). Anticipated award date is September 2007. The evaluation will be based on clinical, technical, and pricing factors. The award will be determined utilizing Best Value/trade off criteria. Point of Contact is Ginny Slayton, (706) 787-2019, Virginia.slayton@us.army.mil. B. Products & Performance Required The Southeast Region is seeking product lines in the category of Surgical Sponges. The estimated total volume for Surgical Sponges is $36,831.49. This is based on the historical prime vendor sales for a 12-month period. At the request of the Southeast Region Military Treatment Facilities vendors will provide on-site support and in-servicing, educational resources and tools for clinical use of the product, conversion information, prime vendor order numbers, and itemizat ion of the brand, types and packaging information of the products offered by the vendor. C. Instructions to Offerors If your are interested in participating in this standardization, you must provide all detailed information on Surgical Sponges, which clearly outline the requirements stated within this notice along with a copy of your published literature to support al l responses by 4:00 P.M. EST on the date listed for closing on the FBO announcement. All interested offerors are to provide electronically responses by email. Send all corresponding information along with the following: Company name, point of contact, ad dress, phone number, fax, email address, Solicitation Number, Complete answers, and electronic set of published literature for Surgical Sponges, to Ginny Slayton, Virginia.slayton@us.army.mil. (706) 787-2019 prior to the closing date of this solicitation i n order to remain competitive. This process will include vendor(s) requirements of electronic responses to technical criteria, no charge samples for clinical evaluation, and submission of best price offers. D. Evaluation Criteria The Tri-Service Product Review Board (TPRB) is the governing board of the standardization process. This board includes clinicians and logisticians from nine Military Treatment facilities in the Southeast Region. They are the final decision makers for this initiative. During Phase I, vendor(s) will be required to provide responses to the technical criteria/company criteria. The Clinical Product Team (CPT) comprised of medical professionals from several disciplines will review the responses and determine acceptabilit y. After review of technical/company criteria, those vendors who meet the criteria will be invited to participate in the clinical/performance evaluation. The Tri-Service Regional Business Office (TRBO) will request product samples from the product group to be clinically evaluated at select Military Treatment Facilities. Vendor(s) are required to ship samples direct to the MTFs. Vendors will be given 1 0 business days from the issue of the notice to ship samples. The MTFs will evaluate the clinical/performance criteria using a Likert like one to five rating scale. One is equal to not acceptable and five is equal to highly acceptable. With the exception of one question, all questions will be weighted equally. Question number 2 Surgical Sponges absorbs fluid adequately will receive a double weight as the ability to fully absorb fluid and potential for inadequacy (i.e., thinness) of sponges is critical. The CPT has set a 3.0 acceptability threshold for all p roduct groups. Clinical/performance results lower than a 3.0 will not be considered acceptable and will be disqualified from further consideration in the standardization process. After the clinical/performance evaluation are completed and analyzed, all vendors in the clinical evaluation group who met the 3.0 threshold will be asked to submit their best pricing offer based on committed volume of 80% of the total requirements of the MTFs in the Southeast Region. Clinical/performance factors will be weighted more heavily than price. Pricing will be evaluated based on the best value to the government and will be based on a committed volume for a two-year period with possible one-year option periods (not to exc eed 5 years). 1. Technical Criteria Evaluation The Clinical Product team will review the following technical criteria responses from each vendor and determine acceptability: a. Vendor(s) must provide DAPA number for this Surgical Sponges. b. Vendor(s) must have separate agreement with Owens & Minor for distribution in the Southeast region. Provide prime vendor conversion number. c. Vendor(s) must provide and attach a copy of all itemized brand(s) and styles that are manufactured and/or distributed for Surgical Sponges. d. Vendor(s) will list the industry production and safety standards used in manufacturing this product. Provide the information on production standards. e. Vendor(s) must identify if company has had history of back orders and/or recalls for the product line. Explaining the a) dates and duration b) cause, c) resolution. f. Vendor(s) will attach and provide company return goods policy & all warranties. g. What types of educational tools or materials do you have for this product line? h. What kind of staff training does your company provide? i. Does your company provide 24/7 customer service? j. Vendor(s) must be able to provide electronic and hard copy proposed pricing and competitive product cross reference in electronic excel format upon request. k. Are your products latex free? Provide and attach a copy of all latex free items. l. Does your company manufacture and/or distribute a complete line of Surgical Sponges to include but not limited to: all sizes of sterile and non-sterile, multi-PLY, stick or tonsil sponges, kitners, cottonoids, and with & without radiopaque elements. 2. Clinical Criteria Evaluation A Clinical Product Team (CPT) comprised of medical professionals from several disciplines will evaluate the p roducts based upon the following evaluation criteria to determine acceptability. i) Radiopaque element is adequate and easy to identify. ii) Surgical Sponges absorbs fluid adequately. iii) Surgical Sponges contains no lint. iv) Surgical Sponges are durable and remains intact during case. v) Surgical Sponge package is easy to open and allows for aseptic delivery to sterile field. vi) Expiration date is easily identified. 3. Price Evaluation Technical/company and Clinical/performance factors will be evaluated first. The technical/company and clinical/performance evaluation will determine who the acceptable offerors are. Then the quotes will be compared regarding incentive price and the TPRB will perform a technical/price trade off (i.e., very superior technical capabilities may justify paying a higher price). THE CLOSING DATE IS MARCH 23, 2007 4:30 PM EDT
- Place of Performance
- Address: TRI SERVICE SOUTHEAST REGIONAL BUSINESS OFFICE ATTN: BLDG 40707 40TH STREET ROOM 105 Fort Gordon GA
- Zip Code: 30905-5650
- Country: US
- Zip Code: 30905-5650
- Record
- SN01240982-W 20070302/070228221318 (fbodaily.com)
- Source
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