MODIFICATION
R -- Travel Transaction Services
- Notice Date
- 10/22/2006
- Notice Type
- Modification
- NAICS
- 561990
— All Other Support Services
- Contracting Office
- Department of Homeland Security, Office of the Chief Procurement Officer, Office of Procurement Operations, Office of the Chief Procurement Officer, Washington, DC, 20528
- ZIP Code
- 20528
- Solicitation Number
- Reference-Number-RDND0700012
- Response Due
- 10/23/2006
- Archive Date
- 10/31/2006
- Description
- THIS IS A CORRECTION TO PREVIOUSLY POSTED COMBINED SYNOPSIS/SOLICITATION FOR TRAVEL TRANSACTION SERVICES. i) This is a combined synopsis/solicitation for commercial items/services prepared in accordance with the format in SubPart 12.6, as supplemented with additional information included in this notice. This is an unrestricted procurement. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The OPO for the Domestic Nuclear Detection Office (DNDO) intends to award a sole source firm fixed price purchase order to IBM, 12092 Federal Systems Park Drive, Fairfax, VA 22033 for travel transaction services. IBM, currently providing similar contracted travel transaction services to DHS/TSA, will require very nominal modification effort to its existing software, to meet the needs of DNDO, and therefore it is in the best interest of the Government, also based on urgency of need in its transition to the USCG financial management system for FY 07 appropriations, to award to IBM. (ii) Request for Quote (RFQ) /Solicitation reference is RDND0700012. (iii) The RFQ incorporates provisions and clauses are those in effect through Federal Acquisition Circular 2005-13 (28 Sep 06). (iv) NAICS code is 561990. Size standard is $6.5M. The Small Business Competitiveness Demonstration Program is not applicable. (v) CLIN 0001: Travel transaction fees; 3,585 each. CLIN 0002: Travel. Not-to-Exceed $1210. (vi) Statement of Work: 1.0 TITLE OF REQUIREMENT Travel & Expense Service (TEServ) System Support Services 2.0 REQUESTING OFFICE DHS/Domestic Nuclear Detection Office (DNDO) 3.0 INTRODUCTION The purpose of this Statement of Work (SOW) is to obtain Contractor support services for the operation, use, and maintenance of the Travel & Expense Service (TEServ) System, including functional and technical support, and post payment audit support. Migration of the DNDO travel functions from the Science and Technology Directorate?s Gelco Travel Manager System to a DNDO-specific version of the current DHS?s TSA (Transportation Security Administration) Gelco Travel Manager System is required. 4.0 BACKGROUND The DNDO has migrated to the United States Coast Guard (USCG) Core Accounting System (CAS) in fiscal year 2007. Upon migration, DNDO must use a Travel Management System that can best fit its needs and can interface with CAS. Since DNDO travelers have used Gelco Travel Manager, it is DNDO?s intent and desire to use a similar application to minimize training issues and reduce support costs. DNDO will use a service-based system whereby service fees will be paid upon each travel transaction. The maximum number of travel transactions is based on an estimated usage of 3,485 over a twelve-month period. DNDO desires the following functionality: A web based application. Compliance with Federal Travel Regulations (FTR). Pre-trip authorization creation. Post-trip voucher creation. Local voucher creation. Automatic routing for approval. Error correction. Sponsor travel capability. Multiple reporting abilities. Data export to core financial system. Audit data file generation. The service fee will be paid to the Contractor using the Centrally Billed Account (CBA) credit card number. The application must charge the fee to the respective appropriation code provided on the voucher for other expenses. At startup, DNDO will require support to setup the system, load respective traveler profiles and accounting code data using a standard file format. Once the application is set up, DNDO will use its staff for application administration. TEServ is currently a web-based application that can be accessed from any computer with access to the internet. The Contractor shall provide technical support services as outlined in Section 5. 5.0 TECHNICAL SCOPE The TE Serv is a web-based application that can be accessed from any computer with access to the internet. General Requirements: The Contractor shall provide functional and technical support, maintenance, post payment audit support, and associated management and administrative support required for the continuous operation of the DNDO?s Travel and Expense Service (TEServ) System. Detailed Requirements: Functional Support The Contractor, based on DNDO information, shall load and update TEServ traveler information routing list, accounting codes and organization structure for all DNDO organizations that will result in capturing the necessary information to establish and maintain traveler profiles. The Contractor shall provide application set-up and configuration services as appropriate for DNDO start-up. The Contractor shall upload traveler profile and accounting code data provided by DNDO as part of application set-up. As requested, the Contractor shall provide training on use of the system for users, approvers, and the DNDO TEServ System Administrator. The Contractor shall provide full use and access of the application to DNDO users. Technical Support: The Contractor shall provide support to the DNDO TEServ System Administrator regarding implementation of new/revised travel policies and communication of system upgrades within the TEServ application. The Contractor shall provide Tier 2 and Tier 3 support to DNDO: Tier 2 constitutes resolving technical (inaccurate per diem rates, web speed errors, browser setting issues, etc) issues. Tier 3 will provide support in the resolution of software issues. Maintenance: The Contractor shall perform routine maintenance of the TEServ application and provide system upgrades as appropriate. The Contractor shall provide advance notice to the DNDO TESERV System Administrator of any interruptions to system operation, including upgrades or patches that may result in system down-time. 6.0 APPLICABLE DOCUMENTS 1) DHS MD 1510.1, Travel for Official Government Business. 2) DHS MD 1520.1, Government Travel Card and Travel Advances. 3) DHS MD 1560.2, Payment of Official Travel Expenses by Non-Federal Sources. 4) FTR. 7.0 DELIVERABLES 7.1 Delivery Schedule Monthly Activity Status Reports (10 days after end of month). Briefing/Analyses/Concept Papers (as required). TEServ Training Documents/Manuals (as required). 7.2 Reports and Meetings Periodic meetings can be scheduled by both the Contractor and DNDO to discuss service delivery issues and enhancements. 8.0 PERFORMANCE PERIOD The period of performance is date of award through 12 months. 9.0 PLACE OF PERFORMANCE Services will be provided for related DHS/DNDO travelers/employees who are mostly located in the Washington DC area. Contract performance will be supported and monitored by DNDO Headquarters located at the following address: U.S. Department of Homeland Security Domestic Nuclear Detection Office 245 Murray Lane, SW, Building 410 Washington, DC 20528 Ph. 202-254-6448; Fax 202-254-6171 10.0 GOVERNMENT FURNISHED RESOURCES The DNDO will provide current copies and/or references to all documents listed in Section 6.0 of this SOW. 11.0 REQUIREMENTS FOR HANDLING SENSITIVE AND/OR PROPRIETARY INFORMATION None. 12.0 TRAVEL Travel may be required to support the needs of DNDO as requested. Reimbursement for travel will be based on incurred actual costs in accordance with the Federal Travel Regulation. All travel must be approved in advance by the DNDO appropriate Senior Manager. 13.0 SPECIAL REQUIREMENTS None. (vii) Period of Performance: 12 months after date of award. Place of Delivery: Washington DC 20045. FOB: Destination. (viii) The following provisions apply to this acquisition: a. FAR 52.212-1, Instructions to Offerors-Commercial Items (Sep 06). b. FAR 52.212-2, Evaluation of Commercial-Items (Jan 99). The Government will award a contract resulting from this solicitation to the responsible offeror who offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. c. FAR 52.212-3, Offeror Representations and Certification-Commercial Items (Sep 06). Vendor must be registered with ORCA electronically at http://orca.bpn.gov. d. FAR 52.212-4, Contract Terms and Conditions-Commercial Items (Sep 05). e. FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders: FAR 52.222-3, Convict Labor (Jun 03). FAR 52.222-21, Prohibition of Segregated Facilities (Feb 99). FAR 52.222-26, Equal Opportunity (Apr 02). FAR 52.222-22, Previous Contracts and Compliance Reports (Feb 99). FAR 52.222-25, Affirmative Action Compliance (Apr 84). FAR 52.222-26, Affirmative Action for Workers with Disabilities (Jun 89). FAR 52.232-33, Payment by Electronic Funds Transfer (Oct 03). f. The following clauses apply to this acquisition: FAR 52.252-2, Clauses incorporated by Reference (Feb 98). The full text of this clause can be accessed at www.deskbook.osd.mil. FAR 52.246-4, Inspection of Services-Fixed-Price (Aug 96). g. The following DHS clause applies to this acquisition: (HSAR) 48 CFR 3009.104-75 3052.209-70 PROHIBITION ON CONTRACTS WITH CORPORATE EXPATRIATES (JUN 06). (a) Prohibitions. Section 835 of Public Law 107-296, prohibits the Department of Homeland Security from entering into any contract with a foreign incorporated entity which is treated as an inverted domestic corporation as defined in this clause or with any subsidiary of such an entity. The Secretary shall waive the prohibition with respect to any specific contract if the Secretary determines that the waiver is required in the interest of homeland security, or to prevent the loss of any jobs in the United States or prevent the Government from incurring any additional costs that otherwise would not occur. (b) Definitions. As used in this clause: Expanded Affiliated Group means an affiliated group as defined in section 1504(a) of the Internal Revenue Code of 1986 (without regard to section 1504(b) of such Code), except that section 1504 of such Code shall be applied by substituting 'more than 50 percent for 'at least 80 percent' each place it appears. Foreign Incorporated Entity means any entity which is, or but for subsection (b) of section 835 of the Homeland Security Act, Public Law 107-296, would be, treated as a foreign corporation for purposes of the Internal Revenue Code of 1986. Inverted Domestic Corporation. A foreign incorporated entity shall be treated as an inverted domestic corporation if, pursuant to a plan (or a series of related transactions)- (1) The entity completes the direct or indirect acquisition of substantially all of the properties held directly or indirectly by a domestic corporation or substantially all of the properties constituting a trade or business of a domestic partnership; (2) After the acquisition at least 80 percent of the stock (by vote or value) of the entity is held- (i) In the case of an acquisition with respect to a domestic corporation, by former shareholders of the domestic corporation by reason of holding stock in the domestic corporation; or (ii) In the case of an acquisition with respect to a domestic partnership, by former partners of the domestic partnership by reason of holding a capital or profits interest in the domestic partnership; and (3) The expanded affiliated group which after the acquisition includes the entity does not have substantial business activities in the foreign country in which or under the law of which the entity is created or organized when compared to the total business activities of such expanded affiliated group. Person, domestic, and foreign have the meanings given such terms by paragraphs (1), (4), and (5) of section 7701(a) of the Internal Revenue Code of 1986, respectively. (c) Special rules. The following definitions and special rules shall apply when determining whether a foreign incorporated entity should be treated as an inverted domestic corporation. (1) Certain stock disregarded. For the purpose of treating a foreign incorporated entity as an inverted domestic corporation these shall not be taken into account in determining ownership: (i) stock held by members of the expanded affiliated group which includes the foreign incorporated entity; or (ii) stock of such entity which is sold in a public offering related to the acquisition described in subsection (b)(1) of Section 835 of the Homeland Security Act, Public Law 107-296. (2) Plan deemed in certain cases. If a foreign incorporated entity acquires directly or indirectly substantially all of the properties of a domestic corporation or partnership during the 4-year period beginning on the date which is after the date of enactment of this Act and which is 2 years before the ownership requirements of subsection (b)(2) are met, such actions shall be treated as pursuant to a plan. (3) Certain transfers disregarded. The transfer of properties or liabilities (including by contribution or distribution) shall be disregarded if such transfers are part of a plan a principal purpose of which is to avoid the purpose of this section. (d) Special rule for related partnerships. For purposes of applying section 835(b) of Public Law 107-296 to the acquisition of a domestic partnership, except as provided in regulations, all domestic partnerships which are under common control (within the meaning of section 482 of the Internal Revenue Code of 1986) shall be treated as a partnership. (e) Treatment of Certain Rights. (1) Certain rights shall be treated as stocks to the extent necessary to reflect the present value of all equitable interests incident to the transaction, as follows: (i) Warrants; (ii) Options; (iii) Contracts to acquire stock; (iv) Convertible debt instruments; (v) Others similar interests. (2) Rights labeled as stocks shall not be treated as stocks whenever it is deemed appropriate to do so to reflect the present value of the transaction or to disregard transactions whose recognition would defeat the purpose of section 835. (f) Disclosure. The offeror under this solicitation represents that {Check one}: __ it is not a foreign incorporated entity that should be treated as an inverted domestic corporation pursuant to the criteria of (HSAR) 48 CFR 3009.104-70 through 3009.104-73; __it is a foreign incorporated entity that should be treated as an inverted domestic corporation pursuant to the criteria (HSAR) 48 CFR 3009.104-70 through 3009.104-73, but it has submitted a request for waiver pursuant to 3009.104-74, which has not been denied; or __it is a foreign incorporated entity that should be treated as an inverted domestic corporation pursuant to the criteria (HSAR) 48 CFR 3009-.104-70 through 3009.104-73, but plans to submit a request for waiver pursuant to 3009.104-74. (g) A copy of the approved waiver, if a waiver has already been granted, or the waiver request, if a waiver has been applied for, shall be attached to the bid or proposal. (End of HSAR 3052.209-70 Provision) (ix) Numbered Note: 22 (x) Closing Date: 23 Oct 06 (xi) Contact: L. Palmer, 202 254 6109, larna.palmer@dhs.gov
- Place of Performance
- Address: DHS, DNDO, 245 Murray Lane, Washington DC
- Zip Code: 20528
- Country: UNITED STATES
- Zip Code: 20528
- Record
- SN01169193-W 20061024/061022220045 (fbodaily.com)
- Source
-
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