SOLICITATION NOTICE
B -- RESEARCH CONSULTANT
- Notice Date
- 8/3/2006
- Notice Type
- Solicitation Notice
- Contracting Office
- N00259 34800 Bob Wison Drive Suite 1800 San Diego, CA
- ZIP Code
- 00000
- Solicitation Number
- N0025906T0159
- Response Due
- 8/7/2006
- Archive Date
- 9/6/2006
- Description
- This is a combined synopsis/solicitation for a services contract, prepared in accordance with the format in FAR subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes only solicitation, quotations are being requested and a written solicitation will not be issued. The solicitation number, N00259-06-T-0159 is issued as a request for quotation (RFQ). The North American Industry Classification System (NAICS) Code for this acquisition is 611310. This procurement is a small business set aside. Quotations are due on or before 07 August 2006, 10:00 AM. Pacific Standard Time to be considered responsive. CLIN 0001: Research Consultant QTY: 12 Unit of Issue: MO $_________________. Period of Performance will be FROM: 15 August 2006 TO: 14 August 2007 PERFORMANCE WORK STATEMENT RESEARCH CONSULTANT SECTION C-1 CONTRACT SPECIFICATIONS 1.1 Scope of Work. The Contractor shall provide (Contract Services) services in support of the Department, Naval Medical Center San Diego (NMCSD), CA. This is a non-personal service contract for a Research Consultant who provides research consultation services concerning the use of wavefront technology for the evaluation of refractive surgery subjects and the possible application of adaptive optics in Navy clinical, research, and operational environments. The work shall be performed primarily at the University of Houston, College of Optometry, Houston, Texas. 1.2 Independent Contractor. The services rendered by the Contractor are rendered in the capacity as an independent Contractor. The Government will evaluate the quality of both professional and administrative services for purposes of contract inspection and acceptance. The Government retains no direct control over professional judgments, diagnoses, or specific treatments. The Contractor shall be solely responsible for any and all liability caused by the acts or omissions of its agents or employees. The Contractor shall not in any manner represent or infer that it is an instrumentality or agent of the United States Government. The Contractor shall recognize the Commander, Naval Medical Center San Diego maintains administrative and operational responsibility for all activities within the command and may take such actions as necessary to preserve and maintain the integrity of the command, subject to the limitations prescribed by law and U.S. Navy Regulations. 1.3 Modifications. The Contracting Officer will designate and authorize an individual to act as Contracting Officer's Representative (COR). Any such representative appointed will be specifically designated by letter from the Contracting Officer. The COR exclusively represents the Contracting Officer in all technical phases of the work, but is not authorized to issue Change Orders, Supplemental Agreements, or direct any contract performance requiring contractual modification or adjustment. Changes in the scope of work can only be made by modification properly executed by the Contracting Officer. All observations made by persons other than the Contracting Officer or the COR are strictly advisory and shall not influence Contractor operations except for administrative requirements and responsibilities specified herein. 1.4 Brief Description of Services. The Research Consultant will provide expert guidance in the area of clinical ocular wavefront testing as well as assist in the development and refining of methods to determine the relationship of wavefront error to visual performance. Determine single number metrics derived from ocular wavefront metrics that best correlate to visual performance. The Research Consultant will also provide expert guidance in the field of adaptive optics. 1.5 Quality of Service. The services specified in this Work Statement shall be performed in accordance with established principles and ethics of the scientific profession. The quality of the research and analysis will meet or exceed the current recognized standards established by the American Academy of Optometry, the American Academy of Ophthalmology and the Association for Research in Vision and Ophthalmology and those other professional associations that specify standards of performance for the scientific profession. The contract Research Consultant shall adhere to the bylaws, policies, and procedures of the medical staff of the MTF, the directives, instructions, and notices of the MTF and Bureau of Medicine and Surgery, and applicable laws and regulations. SECTION C 2 2.1 DEFINITIONS Active Duty Member. Full-time duty in uniformed service of the United States. This includes full-time training duty; annual training duty; and attendance, while in the active service, at a school designated as a service school by law or by the Secretary of the Military Department concerned. It does not include full-time National Guard Duty. Clinical Privileges. Those elements of medical care that define the scope and limits of practice by a healthcare practitioner in a treatment facility. Commander. The individual Naval Officer who has responsibility for the operation of the medical treatment facility for which the contract is providing services. This is the Commanding Officer of the hospital. Contracting Officer. The Contracting Officer is responsible for negotiating changes in terms, conditions, or amounts cited in this contract. Contracting Officer?s Representative (COR). The Government employee responsible for assuring Contractor performance through audit, documentation, and liaison with the Contracting Officer. The COR is appointed in writing by the Contracting Officer. The COR has no authority to resolve disputes or obligate funds. Contractor. That entity or its representative responsible for the delivery of the services or materials specified in this contract, as designated by contract award. Contractor Employee. For purposes of this contract, an individual employed by, or contracted by, the Contractor to provide services under this contract. Credentialing. The overall process of review and evaluation of healthcare providers' professional qualifications and demonstrated current competence for the purpose of granting delineated clinical privileges. The process involves the verification of credentials and observation of clinical skills, record keeping, ethics, professional decorum, and participation in staff meetings and professional committees. Input from the QAI/RM program is used in the review and evaluation. Credentials. Record of education, clinical experience, professional performance and continuing education that confirms that a healthcare practitioner is professionally competent to exercise the clinical privileges granted. Additionally, it includes evidence of the practitioner's physical and mental well being. The term is also used generically to include the clinical privileges granted. Credentials Verification. Confirmation from a primary source (granting agency), or a service that confirms credentials, that the information provided by the healthcare practitioner is current and correct and substantiates qualifications. Credentials verification is conducted prior to initial employment of employees. Eligible Beneficiary. Those listed in the Defense Enrollment Eligibility Reporting System (DEERS). Employee. See Contractor Employee. Joint Commission on Accreditation of Healthcare Organizations (Joint Commission). A national organization dedicated to improving the care, safety, and treatment of patients in healthcare facilities; publishers of the Joint Commission Accreditation Manual for Hospitals. Medical Treatment Facility (MTF). Navy hospitals or clinics, including all activities providing outpatient and/or inpatient health services for eligible beneficiaries. Quality Assessment and Improvement/Risk Management. An ongoing program designed to objectively and systematically monitor and evaluate the quality and appropriateness of patient care, pursue opportunities to improve patient care, and resolve identified problems. Quality Assurance (Contract). Those actions taken by the Government to check goods or services listed on the Performance Requirements Summary to determine that they meet the requirements of the Performance Work Statement. SECTION C-3 GOVERNMENT FURNISHED PROPERTY AND SERVICES. 3.1 If the contractor deems that Government furnished property or services are required However, approval by the Government of such requests shall be contingent on available funds, in accordance with the mission of the MTF and the approval of the Commander, NMCSD. Denials of requests/delays in acquiring any property or services shall not be cause for Contractor nonperformance or claims under this contract. 3.1.1. Government property and services furnished to the Contractor shall be for the sole purpose of performance of contract requirements. Property and services shall not be removed from the Government installation. 3.2 Orientation. The Government will provide a 1-hour facility specific orientation for contract employees assigned to this contract. The orientation will take place during the Contractor?s/Contract employee?s first TAD visit to NMCSD. If the successful contractor has previously attended this orientation, the requirement will be waived. 3.3 Motor Vehicles. All motor vehicles operated on these installations by the contract workers shall be registered with the base security service according to applicable directives. 3.4 Identification Badge. The contract workers shall display an identification badge, which includes the contract worker?s full name and professional status (furnished by the Government) on the right breast of the outer clothing. Security badges provided by the Government shall be worn when on duty. Upon termination, the contract worker will return identification badge to the COR/KO. SECTION C-4 CONTRACTOR FURNISHED ITEMS. 4.1 Supplies. The contractor shall furnish all supplies required to perform this contract. 4.2. Equipment. The contractor shall furnish all supplies required to perform this contract. 4.3. Insurance. Prior to start of performance, the contractor shall provide to the contracting officer proof that the required insurance has been obtained. Reference is made to clause 52.228-5 ?Insurance-Work on a Government Installation?. The insurance requirements specified will be applicable to the contractor and any subcontractors. The contractor shall comply with the Workers Compensation Insurance Laws of the State of California. SECTION C-5 SPECIFIC TASKS 5.0 General Principles: 5.1 The Contractor shall provide services primarily at the University of Houston, College of Optometry, Houston, Texas. 5.1.2 On those rare occasions when the Contractor must travel from the primary work site in Texas to NMCSD or its medical clinics (E.g. Refractive Surgery Clinic) to present findings in person, the duty hour range shall be 0600 to 1800 Monday through Friday. The Government will notify the Contractor 15 days in advance of the on-site visit when services are required within the duty hour range and whether an 8-hour or 10-hour period of service is required. This scheduling flexibility ensures the ability to schedule meetings/presentations between the Contractor and the Refractive Surgery Clinic staff prior to normal clinic hours (0700) or after normal clinic hours (1630). 5.2 Specific Duties. The Contractor shall provide consultation on advanced measures of quality of vision and development of metrics to more accurately predict real world vision using objective measures of the human visual system. The Contractor will assist in the development of models for visual performance under degraded and enhanced conditions (post-refractive surgery, contact lenses, spectacles and adaptive optics). 5.2.1 Determine to what extent ocular wavefront measurements can assess the quality of vision after refractive surgery. 5.2.2 Determine best methods for comparing data generated using various wavefront measurement systems and across pupil sizes. 5.2.3 Determine best methods for comparing data across surgical modalities designed to minimize the optical aberrations of the eye. 5.2.4 Outline methods to validate ocular quality of vision metrics for use as entrance examination or return to duty standard. 5.2.5 Provide direction and technical expertise in the development of adaptive optical devices for use in clinical, research, and operational environments. 5.2.6 Assist in determining the feasibility and limitations of adaptive optical devices. Assist in the specification of operational parameters for such devices. 5.2.7 Assist in writing of proposals for implementation of adaptive optical devices in clinical, research or operational applications. 5.3 Healthcare Administration. 5.3.1 5.3.2 All records produced in the performance of this contract and all evaluations of patients are the property of, and subject to the exclusive control of, the Government. The Contractor may retain a copy of all such records or evaluations, but may not provide further copies or disclose the information from such records or evaluations to third parties. All requests from other treatment facilities or other individuals for patient records shall handled in accordance with procedures specified by MTF instructions. SECTION C 7 OTHER PROVISIONS 7.0 Administrative Requirements 7.1 Hours of operation. The Ophthalmology department?s operating hours are 0700-1630 , Monday through Friday. 7.1.1 Contractor services will not be required on the following federally established holidays: New Year?s Day, Martin Luther King?s Birthday, President?s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran?s Day, Thanksgiving Day and Christmas Day. The government will not compensate the contractor for these periods of planned absences. 7.2 The contractor shall become acquainted with and obey all station regulations, shall perform in a manner to preclude the waste of utilities, and shall not use Government telephones for personal business. 7.3 Smoking is prohibited in the facility and is restricted to designated outdoor areas. 7.4 Problem Employees. 7.4.1 The Contractor shall not allow Contractor employees whose judgment is impaired by alcohol, drugs, or other mood altering conditions to perform under this contract. The Contractor shall immediately remove such employees and inform the COR. Further, the Government reserves the right to remove any employee, who in the judgment of a licensed physician, is impaired by drugs or alcohol. The Contractor shall provide a qualified replacement employee after contact with the COR. 7.4.1.1 Employees with alcohol or drug abuse problems may be allowed to return to this contract only with prior Government approval. 7.4.1.2 The Contractor shall remove employees charged or indicted for a felony until the legal process is complete. If the legal proceeding results in a finding of not guilty on the merits of the case, the employee may be allowed to return to work. The COR shall be notified. In all other cases, the employee may be allowed to return only with prior Government approval. 7.5 Confidentiality Of Information. Unless otherwise specified, all financial, statistical, personnel and/or technical data which is furnished, produced or otherwise available to the Contractor during the performance of this contract are considered confidential business information and shall not be used for purposes other than performance of work under this contract nor be released by the Contractor without prior written consent of the Commanding Officer via the COR. Any presentation of any statistical or analytical materials, or any reports based on information obtained from the studies covered by this contract, will be subject to review and approval by the Commanding Officer via the COR before publication or dissemination. 7.6 Disclosure of Information. Neither the Contractor nor Contractor employees shall make any disclosure regarding the contract, the MTF or MTF patients, employees or staff members without prior approval of the Commanding Officer. All inquiries from the media shall be forwarded to the MTF Public Affairs Officer. 7.7 The Contractor and Contractor employees shall make no use of any Government facilities or other Government property in connection with outside employment. 7.8 The Secretary of the Navy has determined that the illegal possession and use of drugs and paraphernalia by Contractor employees in the military setting contributes directly to military drug abuse and undermines command efforts to eliminate drug abuse among military personnel. The policy of the Department of the Navy (including the Marine Corps) is to deter and detect drug offenses by contract employees on military installations. Measures to be taken to identify drug offenses on military installations, and to prevent introduction of illegal drugs and paraphernalia, include routine, random inspections of vehicles on entry or exit, with drug detection dog teams, when available, and random inspection of personal possessions on entry or exit. When there is probable cause to believe that a Contractor employee on board a Naval or Marine Corps installation has been engaged in use, possession or trafficking of drugs, that employee may be restricted or detained for the period necessary until he can be removed from the installation or can be turned over to local law enforcement authorities having jurisdiction, as appropriate. When illegal drugs are discovered in the course of an inspection or search of a vehicle operated by a Contractor employee, the employee and vehicle may be detained for a reasonable period of time necessary to turn the employee and the vehicle over to appropriate civil law enforcement officials, and action may be taken to suspend, revoke, or deny clinical privileges as well as installation driving privileges. Implicit with the acceptance of this contract is the agreement by the Contractor and his employees to comply with all Federal statutes, laws and regulations, including those regulations issued by the commander of the military installation. 7.9 The Contractor shall comply with all fire prevention measures prescribed in the installation fire protection regulations that are in or may be put into effect during the course of this contract. Copies of these regulations are on file in the office of the Head, Operating Management Department or with the COR. The Contractor shall be liable for loss of Government property attributed to negligent or willful misconduct of the Contractor or his employees, including failure to comply with the fire prevention measures prescribed in the aforementioned regulations. At the close of operations each day, the Contractor shall be required to make a thorough inspection in each work area to determine that all necessary safeguards relative to probable fire hazards are in effect. The Contractor shall familiarize his employees with the aforementioned fire regulations, location of fire reporting telephones near work sites, and correct fire reporting procedures. The Contractor and his employees shall be cognizant of and observe all requirements for handling and storing combustible supplies and materials, daily disposal of combustible waste, trash, etc. SECTION C-13 PERSONNEL QUALIFICATIONS 13.0 Contractor Qualifications 13.1 The Contract Research Consultant shall meet and maintain all qualifications specified in this section. 13.1.1. Possess one of the following credentials, either: 13.1.1.1. A Doctorate Degree in Medicine from an accredited college approved by the Liaison Committee on Medical Education and Hospitals of the American Medical Association, a Doctorate Degree in Osteopathy from a college accredited by the American Osteopathic Association, or permanent certification by the Educational Commission for Foreign Medical Graduates (ECFMG), and 13.1.1.2. Board certification in Ophthalmology as determined by either (a) the American Board of Ophthalmology or, (b) the American Colleges of Ophthalmology and Otolaryngology-Head and Neck Surgery of the American Osteopathic Association, and 13.1.1.3. A PhD in Vision Science or 13.1.2.1. A doctorate degree in Optometry from an accredited college approved by the Council of Optometric Education of The American Optometric Association, and 13.1.2.2. A PhD in Vision Science. 13.1.3. Must be a recognized and published authority in the field of ocular wavefront technology and its application in the area of refractive surgery. 13.1.4. Must be currently engaged in ocular wavefront research and have access to a laboratory for research and development of adaptive optical devices. 13.1.5. ENHANCING FACTOR. Experience in refractive surgery is preferred but no required. 13.1.6. Provide copies of the prospective applicant?s two (2) first-author peer-reviewed publications in the fields of wavefront analysis and adaptive optics. 13.1.7. Eligible for U.S. Employment. 13.1.8. LANGUAGE SKILLS. The prospective applicant must read, write, speak and understand the English language with sufficient fluency to maintain effective communications with patients, staff and other members of the administrative, clinical and/or research staff. END Contractor must be registered in the Central Contractor Registration (CCR) prior to award. The website address for CCR registration is www.ccr.gov. Contractor MUST complete FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items,when submitting a proposal. The website address is http://www.arnet.gov. The solicitation document and incorporated provisions and clauses are those in effect through FAC 2005-11. This acquisition incorporates the following FAR clauses: 52.212-1 Instruction to Offerors-Commercial Item (JAN 2005) 52.212-3 Offeror Representations and Certification--Commercial Items (MAR 2005) 52.212-4 Contract Terms and Conditions--Commercial Items (OCT 2003 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items, (JUL 2005) 52.222-3 Convict Labor , (JUN 2003) 52.222-19 Child Labor -- Cooperation with Authorities and Remedies (JUN 2004) 52.222-21 Prohibition Of Segregated Facilities (FEB 1999) 52.222-26 Equal Opportunity, (APR 2002) 52.222-35 Equal Opportunity For Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (DEC 2001) 52.222-36 Affirmative Action For Workers With Disabilities (JUN 1998) 52.222-37 Employment Reports On Special Disabled Veterans, Veterans Of The Vietnam Era, and Other Eligible Veterans (DEC 2001) 52.252-2 Clauses Incorporated By Reference (FEB 1998) 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items (JUN 2005) 252.225-7002 Qualifying Country Sources As Subcontractors (APR 2003) 252.232-7003 Electronic Submission of Payment Requests (JAN 2004) 52.212-2, Evaluation ? Commercial Items (JAN 1999), the following factors shall be used to evaluate offers: 1) Past performance 2) Technical capability 3) Price. Past performance and technical capability when combined has more importance than cost or price. When submitting past performance, please submitt 3 references (Business Name, Point of Contact, and Phone number). Prior to Contract Award, the government reserves the right to review the brochures provided for the purpose of ascertaining their technical capability. All responsible sources may submit a quote which shall be considered. All interested bidders must submit quotation to Jose G. Juarez, Naval Medical Center San Diego, Material Management Dept., Acquisitions Division, 34800 Bob Wilson Drive, San Diego,
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