SOLICITATION NOTICE
G -- Student Environmental Development Program
- Notice Date
- 6/20/2006
- Notice Type
- Solicitation Notice
- Contracting Office
- Environmental Protection Agency, Contracts Branch, 1650 Arch Street, Philadelphia, PA 19103
- ZIP Code
- 19103
- Solicitation Number
- RFQ-PA-06-00006
- Response Due
- 6/30/2006
- Archive Date
- 7/31/2006
- Description
- NAICS Code: 813319 IN ACCORDANCE WITH THE BELOW-NOTED STATEMENT OF WORK 1.0 BACKGROUND The EPA Student Environmental Development Program (SEDP) is nationally recognized. SEDP is a 7 week summer environmental education and leadership development program. Students are trained by a certified teacher, graduates and staff from EPA and partner agencies. This versatile format is being used as a model for after school, day camps and summer programs. Hands on learning and extended learning experiences (field trips) enhance the learning process. Students are from all racial, economic and cultural backgrounds and range in age from 12-14. Philadelphia (13th year), Wilmington, Delaware* (6th year) and Washington, D.C. (5th year), Baltimore, (2nd year) and in Chester from 1999 - 2002. This program has been designated by the Region Administrator as key and essential program and has developed into a regional and national outreach initiative, and is considered an essential part of the Region's Environmental Information, Education and Outreach Program. SEDP has been recognized by the EPA Administrator and the White House as a model program for other government agencies to follow and has already been duplicated by many Non Government Agencies. 2.0 OBJECTIVE Under this Work Assignment, the contractor shall help in the design, development and implementation of the Student Environmental Development Program (SEDP) in Washington, D C. The SEDP will run from July 5, 2006, until December 31, 2006. The contractor shall provide the following activities: Project evaluation, measurement of success or failure and, recruit students and hire staff as needed, handle and coordinate transportation issues, provide finance and budget activities. The contractor shall conduct each of these activities in consolation with EPA SEDP Coordinator who is the primary contact for this assignment. The contractor shall not take direction from other EPA personnel under this Work Assignment. During the course of the project payment will be made based on the submission of a request for funds in the form of an invoice. There should be no more than two invoices submitted. The contractor shall provide a detailed budget including expenditures and funds needed for that invoice period. The objective is to provide a holistic education for the students. SEDP participants learn about environmental issues they face every day in their urban communities contaminated fish consumption, children's asthma, sun safety, lead, radon, pesticides, indoor pollution, radon, and hazardous waste in the household. Other non environmental topics include: how to communicate across cultural lines, to speak publicly, and to work well in a diverse work place. Some of the topics that the students learn are; life skill, job skills, critical thinking, self esteem, peer pressure, team work and personal and civic responsibility. The major objective is for the students, after graduation from the program, to take their knowledge back to their own communities to teach others -- especially elementary school kids -- about the environmental issues that affect their lives. This section of the work plan describes, in detail, the approach the contractor will use to accomplish the goals of this Work Assignment; it describes specific tasks to be performed and the major deliverables. 2.1 TASKS Activity 2.1 1: Perform Project Management Tasks The contractor shall perform the following tasks below in accordance with the deliverables noted in Activity 2.1.5; Develop a work plan, program curriculum and budget; Manage personnel and direct activities; Develop a revised work plan and cost budget if necessary; Perform on-going financial reviews to ensure that cost overruns do not occur; Prepare weekly progress reports; Provide compensation and position descriptions for staff; Obtain a suitable location to host the program. Plan and coordinate all field trips Plan and conduct program graduation activities. Provide logistical support as needed Activity 2.1.2: Perform Project Evaluation Activities Develop program evaluation though measurable objectives; Develop program curriculum and schedule class presenters and activities Develop and conduct pre and post test criteria; Develop measures of success and failure for the program; Provide tools for measurement; and Develop and conduct pre and post survey of program effectiveness. Activity 2.1.3 Perform Recruitment Activities Develop and implement recruitment strategies for the selection students and schools; Recruit and/or provide a Program Director/inter agency coordinator; Recruit and/or provide a middle school science teacher Recruit and/or provide mentors; and Recruit and/or provide other staff as necessary. Plan and conduct a Parent/Student Orientation prior to the beginning of the program. Activity 2.1.4: Perform Travel Related Tasks Provide transportation for the students in the form of trans pass, tokens and rail passes. Provide maps, directions and advice on travel itinerary. Plan, setup, coordination and make all travel arrangements including buses for field trips. Arrange travel and housing for the 3 day 2 night trip to the National Conservation Training Center at Shepherdstown, WV Provide financial management for all travel activities. Activity 2.1.5: Deliverables Tasks, Deliverable, Dates2.1.1 1 Work Plan and Cost Estimate July 5, 2006 2.1.1 1 Weekly Progress/Financial Reports each Friday 5:00 P.M. for the week ending on Friday. 2.1.1 1 Obtain a suitable location to host the program by July 5, 2006 2.1.2 2 Review and conduct pre and post test criteria by July 5, 2006 2.1.2 2 Develop success/failure measurement tools by July 5, 2006 2.1.2 2 Develop program curriculum, field trips and schedule class presenters and activities by July 5, 2006 2.1.3 3 Identify/recruit students, teachers and other staff by July 5, 2006 2.1.3 3 Plan and conduct a Parent/Student Orientation. by July 5, 2006 2.1.4 3 Provide/determine student transportation needs by July 5, 2005 2.1.4 4 Manage/arrange all field trip At least 2 weeks prior to trips or as needed. 3.0 PERSONNEL Project Director/Interagency Coordinator Environmental Teacher for 8 weeks Up to 25 Middle School Students Up to Four High School Mentors. Program Director/Interagency Coordinator: has the overall responsibility for the administration of the program and supervision personnel. The director also will lead and supervise all on site SEDP activities. Works with the EPA planning committee on all SEDP related issues. Monitors the program and measure of success. Acts as liaison between EPA and contractor. Assists with class room activities. Helps recruit students and coordinates with the EPA planning committee. Handles transportation issues for field trips and daily travel. Coordinates with the parents and students. Environmental Teacher (Science Teacher): full-time monitor, teaches classes. Manages the curriculum, rules, pre and post test. Directs student projects. Works with the EPA planning committee. Prepares students for graduation performance. Keeps attendance and administrative records and maintains discipline. Students: up to 25 seventh grade students will be trained as Environmental Outreach Trainees. High School Mentors: Up to four high school mentors will mentor the students and assist the teacher and EPA officials in the running of the program. It is desirable, but not required, if the contractor participates in a high school work study program that allows the student's income to be supplemented by other program, thereby reducing the cost to the contract. 4.0 GENERAL To minimize additional administration on the contractor and EPA, invoices should be planned and submitted in a timely manner. The contractor may submit an invoice after completion of the following Deliverables: Activity 1 Development of the Work plan and Price Proposal. Obtain a suitable location to host the program. Activity 2 Develop pre and post test criteria Develop success/failure measurement tools Develop program curriculum and schedule class presenters and activities Activity 3 Identify/recruit students, mentors, teachers and other staff Conduct the Parent/Student Orientation Submission of the revised budget based on number of students and mentors if needed Activity 4 Arrange all field trips and schedule transportation for trips and provide student travel stipends Provide first payments for the teacher Review and conduct pre test criteria The contractor may submit the final invoice for payment after the following deliverables are completed. Activity 1 Graduation is completed and all expenses paid Provide final stipend for mentors and teachers Post program success/failure measurement tools, lessons learned and final report are complete. All activities must be completed no later than 90 days after the end of the program. **AWARD SHALL BE BASED ON LOW PRICE TECHNICALLY ACCEPTABLE THIS IS A SMALL BUSINESS SET-ASIDE THIS PROCUREMENT IS BEING CONDUCTED UNDER FAR 13-SIMPLIFIED ACQUISITIONS Please provide the following information: -# OF PERSONNEL THAT WILL BE WORKING ON PROJECT? -INDIVIDUAL(S) HOURLY RATE(S) -REFERENCES FOR WORK DONE IN THE PAST FOR SAME/SIMILAR SERVICES, -COST BREAKOUT FOR ALL CHARGES Business Size: [ ] small [ ] large [ ] disadvantaged [ ] woman-owned Payment Terms: NET___, Taxpayer' ID #, DUNS #, The following provisions are hereby incorporated by reference: 52.204-3 Taxpayers Identification (Oct 1998) 52.213-4 Terms and Conditions - Simplified Acquisitions (Other than Commercial Items) (Jan 2006) 52.222-48 Exemption from Application of Service Contract Act Provision (Aug 1996), 52.249-1 Termination for Convenience of the Government (Fixed price)(Short Form) (Apr 1984) PLEASE EMAIL YOUR QUOTATIONS BY 4:00 P.M, FRIDAY, JUNE 30, 2006, TO THE ATTN: jones.denise-t@epa.gov
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