SOLICITATION NOTICE
R -- Occupational Health Care services and Wellness
- Notice Date
- 6/16/2006
- Notice Type
- Solicitation Notice
- NAICS
- 621498
— All Other Outpatient Care Centers
- Contracting Office
- Department of Veterans Affairs;VA Central Office;Acquisition Operations Service (049A3);810 Vermont Avenue, NW;Washington DC 20420
- ZIP Code
- 20420
- Solicitation Number
- VA-101-06-RP-0104
- Response Due
- 6/26/2006
- Archive Date
- 7/11/2006
- Small Business Set-Aside
- Total Small Business
- Description
- DEPARTMENT OF VETERAN AFFAIRS VA101-06-RP-0104 REQUEST FOR PROPOSAL ACQUISITION OPERATIONS SERVICE 810 VERMONT AVENUE, NW WASHINGTON, DC 20420 SOLICITATION NUMBER: VA101-06-RP-0104 ISSUE DATE: 14 JUNE 2006 (Due to technical difficulties RFP reposted on 6/15/06) PROPOSAL DUE: 26 JUNE 2006 @ 12:00 PM EST PERIOD OF SERVICES: ONE (1) YEAR, PLUS FOUR (4) OPTIONS YEARS SEND OR HAND CARRY DEPARTMENT OF VETERANS AFFAIRS PROPOSALS TO: ACQUISITION OPERATIONS SERVICES (049A3) (As Required by Hard Copy 810 VERMONT AVENUE, NW Submission) WASHINGTON, DC 20420 SEND ELECTRONIC COPY TO: vaco049a3cp@va.gov (As required by Electronic Copy Submission) CONTRACTING SPECIALIST: CHRISTOPHER BURROUGHS Chris.Burroughs@va.gov CONTRACTING OFFICER: CHRISTOPHER BURROUGHS Chris.Burroughs@va.gov FOR COPIES OF THE COMPLETE SOLICITATION PLEASE EMAIL GABRIEL.WRIGHT@VA.GOV THIS IS ONLY PART OF THE SOLICITAION TO ACT AS AN ABSTRACT FOR FULL COPY OF THE SOLICITATION PLEASE EMAIL THE ADDRESS ABOVE STATEMENT OF OBJECTIVE, Part 2 Fitness Center PLACE OF PERFORMANCE The place of performance is Department of Veterans Affairs Central Office physical fitness facility located at 810 Vermont Avenue., NW, Washington, DC. It shall be open Monday through Thursday from 6 a.m. to 7 p.m., and Friday, 6 a.m. to 6 p.m., except Federal Government holidays, building closures, or early dismissals. The Fitness Center shall not be closed at lunchtime unless specific approval is received from the Contracting Officer's Technical Representative (COTR). In the event VA Central Office must close for the entire day or delay opening due to weather conditions, an announcement will be broadcast on local TV and radio stations. SCOPE OF WORK The Contractor shall provide the necessary personnel and management required to operate the Fitness Center. These services will be available for approximately 300-450 employees, and authorized non-VA persons that are currently utilizing the facility per month with an average of 80-100 Individuals utilizing the facility daily. The Contractor will be required to maintain accurate and complete fitness records, provide supplies, coordinate DVA equipment purchases, and oversee special fitness programs sponsored by DVA (National Fitness Month, Race for the Cure, etc). These services will be available to approximately 2,900 VA Central Office employees and authorized non-VA personnel utilizing the fitness center. OBJECTIVES The following objectives are mandatory: Ensure that the Fitness Center provides professional physical fitness oversight and advice to members utilizing the facility. Monitor (supervise) individuals utilizing the Fitness Center, provide training to new members on equipment usage. On a regular basis, check with those users who have unique physical conditions identified by the VA Central Office's Health and Wellness Center or prescribed by private care givers. Develop upon request, individual exercise programs for members. The selected contractor will provide all resources necessary to accomplish the objectives as described in this SOO except as may be otherwise noted. The vendor is to; Provide observation and supervision of participants while exercising to avoid excess stress Keep a medical history record of all individuals utilizing the Fitness Center (self assessment of physical capabilities, and stress test) Coordinate, develop, and promote exercise classes on a daily basis as deemed necessary (e.g., step, jazzercise, aerobic classes) Advertise, coordinate, and, participate in any special programs that VA may be involved in to promote physical fitness (e.g., National Fitness Month, Presidential Physical Fitness, Race for the Cure, walk- a-thon, etc.). Maintain the exercise and electronic equipments to ensure they are in proper working condition, gauges and indicators calibrated, and maintained regularly Provide bi-weekly local athletic opportunities (e.g., walking, running, biking, swimming, etc.). Act as a facilitator and central place for exchange of information between VA employees for softball leagues, and other fitness activities in Washington, DC. Have the know-how to administer first aid, and display the established methods for obtaining medical assistance and transferring a person with a serious illness or injury to a hospital Maintain an accurate sign in sheet DELIVERABLES The Contractor shall submit a Monthly Work Achievement Report before the 10th of each month to the COTR. The report should at minimum contain the following information: a. Total visits to the Fitness Center. b. Average daily visits to the Fitness Center. c. Fitness orientation/assessments completed. d. Fitness Reassessments completed. e. Individual employees using the Fitness Center that month. f. Regular Users that month. g. Average number of employees at peak period. Action Reports - The Contractor may prepare action reports on the work performed under this contract when considered appropriate by the Contractor, due to special findings or upon the completion of a phase of work. Action reports relative to the work performed under this contract may be published by the Contractor in technical journals or presented at technical meetings, provided that information copies are submitted to the COTR 30 days in advance of the publication along with the name of the technical journal or group to which the information is presented. Contractor End of Period Report - The Contractor shall submit a end of period report 45 days before the beginning of each option year. This report shall address both the strengths and weaknesses of the Contractor's performance during the evaluation period. Where deficiencies in performance are noted, the Contractor shall describe the actions planned or taken to correct such deficiencies and avoid their recurrence. The VA will review the Contractor's report as part of their evaluation of the Contractor's management during the period. Final Report -The Contractor shall submit a final report 45 days before the beginning of each option year. This final report shall address both the strengths and weaknesses of the Contractor's performance during the evaluation period. Where deficiencies in performance are noted, the Contractor shall describe the actions planned or taken to correct such deficiencies and avoid their recurrence. The VA will review the Contractor's self-assessment as part of their evaluation of the Contractor's management during the period. Annual Equipment Replacement Report - The Contractor shall submit an annual report to the COTR indicating the condition of all Government furnished equipment as listed in this contract, and shall make recommendations for repair or replacement of the equipment as appropriate. STATEMENT OF OBJECTIVE, Part 1 Occupational Health (On site Wellness Units) PLACE OF PERFORMANCE The Contractor shall provide the personnel, management, and supervision to conduct a comprehensive program of occupational medicine for the Department of Veterans Affairs Central Office employees served under this contract at four (4) locations: 810 Vermont Avenue, NW, DC 801 I Street, NW, DC 1722 I Street, NW, DC, and 1800 G Street, NW, DC SCOPE The contractor shall provide the necessary personnel, management, supervision, supplies, and medical equipment ( if needed in addition to the current Government provided equipment), conduct a comprehensive program of occupational health and wellness which includes on-the-job injuries or illnesses, various screenings, health risk appraisals, examinations, health fitness, employee assistance programs, profiles and counseling, as described in the following sections for the Department of Veterans Affairs (VA). The contractor shall also provide emergency only medical services for other contract personnel and visitors at all of the federal Government locations as required. OBJECTIVES The following objectives are mandatory: Hours of Operation: Except federal Government holidays, building closures, or early dismissals, the employee health and wellness centers (Health Units) shall be open Monday through Friday from 7:30 a.m. to 4 p.m. The health and wellness centers shall not be closed at lunchtime. Maintain all records as confidential and ensure services are conducted with HIPPA disclosure advisements as required. Maintain an emergency medical kit including an Automatic External Defibrillator (AED) or current approved technological upgrade. The medical director shall provide the contract medical staff with written procedures (protocol) for the use of basic life support, including the use of an AED as well as situations which require referral to the nearest emergency room or telephone call to 911. The contractor shall be responsible for the appropriate handling, labeling, storage and disposal of biohazard waste products The contractor, if necessary, may be required to provide services beyond regular scheduled hours. (In such a case, the contractor will receive a written request from an authorized person, for the services which will be invoiced under AD HOC CLIN). The selected contractor will provide all resources necessary to accomplish the objectives as described in this SOO except as may be otherwise noted. The vendor is to: Provide Non-emergency services, for example: the physician will examine and/or counsel employees, provide consultative services to agencies, administer medications, assist employees in identifying an outside practitioner when necessary. Act as an aid in preventing and controlling health risks. For example, appraising and reporting work environment health hazards brought to the physician's attention through any illness or injury presented to the physician which may have resulted from a hazardous or unhealthy condition in the building. Provide health education counseling to promote employees' well being, for example, non-smoking programs, stress management, alcoholism and drug abuse. Provide disease screening examinations, for example, blood pressure reading for hypertension and skin tests, vision screening Administer voluntary immunizations, as part of agency sponsored program, i.e. flu shots and travel immunizations Administer and/or monitor treatment and medications furnished by the employee and prescribed in writing by the employee's personal physician Provide fitness for duties examinations and clearance, i.e. by clarifying or interpreting medical terminology, such as, employee's private physician medical report that can influence employee's performance and/or issues of medical fitness with respect to reasonable accommodations of an allegedly handicapping condition. Provide treatment for occupational injuries that becomes necessary during work hours, and follow the defined procedures as set by the Federal Employees Compensation Act (5 U.S.C. 8101 et seq.) where necessary Monitor the employees who are considered to be at "special risk" in order to safeguard against the development of illness or injury, i.e. Pregnant women, Hypersensitive employees, Individuals with temporary medical conditions, Individuals who have returned to work following serious illnesses such as heart attack or stroke, and short term and long term disability cases, or Employees who receive fitness for duty examinations. Conduct complete physical examinations, and fitness for duty examinations for the federal Government employees as identified by the Agency Assist in collecting and securing samples, i.e. urine, for the Drug Testing Program Develop an active and highly visible Employee Assistance Program (EAP). The EAP will be a work-site based program designed to assist the VA in addressing productivity issues, and identifying and resolving employee concerns including, but not limited to: health, marital, family, financial, alcohol, drug, legal, emotional, stress or other personal issues that may affect job performance. Provide reoccurring supplies necessary to service patients as a supporting on-site wellness unit and to maintain documentation for reports and oversight. The following is a sample listing of supplies. All instances of massive issue vaccines where outbreak/application cannot be predetermined will be provided under the AD HOC CLIN. Disposable gloves 13. Pepto-bismol Tylenol 14. Thermometer Ear drops 15. TB Skin Tests Allergy syringes 16. Bactrim Tetanus Toxiod 17. Sulfacetamide Electrode for EKG 18. Parafon Forte, etc., Penicillin/Amoxicillin/Ampicillin 19. Hearing Device Erythromycin 20. Otoscope Band-Aids 21. Ophthalmalscope Paper Examining Gowns 22. Stethoscope Iburofen Maalox Note: The contractor is not required to provide the "brand names" listed above. Comparable brands (e.g. generic supplies with the same specifications and/or ingredients) will be adequate for the supplies provided under this contract. MAINTENANCE OF RECORDS: The Contractor shall maintain secure and accurate records of all Government employee files during the performance of this contact. All records belong to the Department of Veterans Affairs. The contractor shall adhere to the requirements of HIPPA guidelines
- Place of Performance
- Address: 810 Vermont Ave, NW;Washington, DC
- Zip Code: 20420
- Country: US
- Zip Code: 20420
- Record
- SN01071760-W 20060618/060616221112 (fbodaily.com)
- Source
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