SOLICITATION NOTICE
Q -- Physical Examinations
- Notice Date
- 3/30/2006
- Notice Type
- Solicitation Notice
- NAICS
- 621511
— Medical Laboratories
- Contracting Office
- Corporation for National and Community Service, Procurement, Atlantic Service Center, 801 Arch Street, Suite 103, Philadelphia, PA, 19107
- ZIP Code
- 19107
- Solicitation Number
- AT-NCCC-07-11-06
- Response Due
- 4/30/2006
- Archive Date
- 5/15/2006
- Description
- AmeriCorps*NCCC SE Region Campus Charleston, South Carolina Statement of Work For PHYSICAL EXAMINATIONS AmeriCorps*NCCC is a residential national service program operated by the Corporation for National and Community Service. The AmeriCorps*NCCC mission is to strengthen communities and develop leaders through team-based national and community service. Built on the legacy of the Civilian Conservation Corps of the 1930s, AmeriCorps*NCCC is premised on the belief that civic responsibility is an inherent duty of all citizens and that national service can effectively solve local problems while providing opportunities to learn practical skills and engender a life-long commitment of service to others. Based on five campuses in Sacramento, CA; Denver, CO; Charleston, SC; Perry Point, MD; and Washington, D.C.; the AmeriCorps*NCCC engages young people ages 18 ? 24 in team based service on projects in local communities throughout designated regions of the country. The Southeast Region Campus is located at 2231 South Hobson Avenue, Charleston, SC 29405 and serves local community projects, as well as projects in 10 states in the southeast region. In case of disaster relief, members may be sent to other state locations. In July 2006 approximately 315 members (male and female) will arrive at the Southeast Region Campus with the understanding that each will have to take a physical examination similar to a pre-employment screening upon program entry. Our program is rigorous with several essential work functions that make it imperative to assess each member?s fitness to perform safely in the program. Therefore, a health care provider is needed to conduct a physical examination on each member. The physical exams will include several component parts in addition to a 10 panel drug test and ?PPD testing? for tuberculosis. On July 11, 2006, we will have 315 members arrive on campus. We would like to arrange for a physical examination for these members at the provider?s facility on Saturday, July 15, 2006. We are requesting sufficient medical personnel be provided to insure the adequate, timely processing of approximately 315 members within a 12 hour day. In addition, we require the results of the drug testing within 72 hours of the last test. TB PPD skin tests are to be read within 48-72 hours following the application. Medically trained personnel will read and evaluate the members TB skin results. If Corps Members have medical conditions considered dangerous to their health if left untreated (e.g. previously unknown glucosuria or proteinuria, hypertension, possibility of malignancy, or any other defect that may jeopardize the Corps Member?s health), physicians will inform them orally of the problem and advise them to seek medical attention. The physician will document the findings and notify the NCCC staff liaison. The requirements of the provider to perform the physical examination process are as follows: All medical providers (Doctors (M.D.s, D.O.s); Physician Assistants; Nurse Practitioners) performing or overseeing the performance of the physical examinations must have current, appropriate professional licenses to practice medicine. If Certified Physician Assistants and/or Certified Nurse Practitioners are utilized, an Internal Medicine Physician, Family Practitioner or Occupational Health Physician must also be on the premises performing or overseeing the performance of the medical examinations. When the examining physician is of the opposite sex or when a member requests it, same-sex chaperones must be provided (there are significantly more female members than males ? it is important that a sufficient number of female chaperones be made available). A. THE SCOPE OF THE PHYSICAL EXAMINATIONS: A medical provider in a private one-on-one session will examine the mouth, eyes, lymph nodes, lungs, heart, breasts (females only), abdomen, and/or inguinal hernia/testicular exam (males only) of each member. Dental review (determine acceptability only) Urine-albumin and sugar (reagent strips) Urine pregnancy tests (all females) Ortho/Neuro (excluding a duck-walk) exam. Omit Ortho/Neuro exams for pregnant females. Height and weight recording Hair and eye color recording Blood pressure and pulse recording Vision, color vision and depth perception reading and recording Hearing/audiometer (visualize tympanic membrane) Tuberculosis testing (PPD) 10 panel drug screening, with GCMS confirmation testing for positive results and a Medical Review Officer (MRO). The drugs to be screened for are: - Opiate Metabolites - Cocaine Metabolites - Amphetamines - PCP (Phencyclidine) - Cannabis/THC - Benzodiazepines - Barbiturates - Methadone - Methaqualone - Prophyphene Physician recommendations for follow-up, as needed. B. DOCUMENTATION OF FINDINGS: Agency physicians and technicians will document all findings on an agreed upon medical form that will be in the members medical chart to address the component parts of the physical examinations. The physician will document if the examined member has any abnormalities that may preclude him/her from participating in rigorous physical activity and/or performing in the AmeriCorps*NCCC program. The provider will give the documented charts to AmeriCorps*NCCC Personnel, identified as the AmeriCorps*NCCC Liaison. C. OTHER RESPONSIBILITIES OF THE PROVIDER To review the AmeriCorps Medical/Mental Health Information Form on all members prior to the examination. To come to the campus on Thursday, July 6, 2006 and Wednesday, July 12, 2006 to complete members medical history forms and Red Cross medical questionnaires prior to conducting physicals. To follow the prescribed Physical Examination for AmeriCorps*NCCC members. The physical exam elements will not exceed those mentioned in the scope of work and be consistent for both the team leaders and members. To ensure injured or acutely ill members receive emergency medical treatment in the event of such emergency during their course of stay at the vendor?s facility, if the exams are not conducted on campus. After applying measures necessary to sustain life and to reduce the possibility of further injury, the providers? staff will, if necessary, call an ambulance. All such cases will be reported immediately to the AmeriCorps*NCCC Liaison. D. EQUIPMENT, SUPPLIES AND FACILITIES: The provider will provide all equipment and supplies necessary to perform all services (including patient gowns and drapes). Member privacy must be maintained and adequate space must be provided in the performance of all services. E. THIRD PARTIES: It is recognized that some services such as laboratory testing for drug screens may be sub-contracted out by the contractor. All sub-contracted facilities must be properly credentialed to provide the service. The contractor must include all costs associated with third party examination requirements. F. RESPONSIBILITIES OF THE PARTIES: There will be two parties to carry out the terms of this procurement. The parties are: The medical provider and AmeriCorps*NCCC. 1. The medical provider will ensure the completion of the following components: the examination, the assessment, and all documentation. The medical provider must identify a representative with contract signature authority and a contact person who will be responsible for coordinating the examination process, having sufficient qualified medical personnel to complete the process in a manner consistent with industry-acceptable quality assurance standards. 2. AmeriCorps National Civilian Community Corps(AmeriCorps*NCCC) will be responsible for identifying the members, providing the medical files and transporting members to and from the examination. The AmeriCorps*NCCC liaisons are: James McClurg (However, the Contracting Officer) will have signature authority for the service agreement. The SE Region Campus Counselor, will serve as the AmeriCorps*NCCC liaison. G. BILLING: The AmeriCorpsNCCC liaison, during the examination process, will ensure that all physical examination services are documented on a billing spreadsheet. After all examinations are completed, a copy of the spreadsheet will be submitted to the agency for verification. The billing spreadsheet with member signatures will then be forwarded to the Campus Resource Manager for payment processing. The invoice should be inclusive of all components of the examination process and reflect fees of third parties, if necessary; and all other fees associated with the process. Documentation justifying each component and fee shall be made available at the request of the Government. H. RESPONDING TO THE STATEMENT OF WORK: All written responses must reflect the following: Name, address, telephone number and contact person of the agency. Name, title of the person with signature authority and address if different from the agency address. Size of the facility, indicating the number of private examination rooms and waiting room space. Capability to process 315 members within the maximum of a 12 hour day at the provider?s facility. We are requesting that the contractor conduct the physical examinations on July 15, 2006. List the licenses and certifications for all personnel and facilities involved in the physical examinations. Response to all components of the exam process (A-D). Identify the type of equipment to be used for the vision and hearing tests. Describe the drug testing process including names of third parties, if necessary. Explain the process to complete the PPD Tuberculosis test, i.e., recommendation as to when and where testing and reading results will occur. Names and addresses of any third parties proposed as a part of the submission. Itemization of costs. Total cost of (number) physical exams (including drug testing), based on a per member exam basis. Bidder's must provide the following Bidders? EIN number DUNS (Dun and Bradstreet) number Proof they are registered in the Business Partner Network Central Contractor Registration (CCR) system. You can register in the CCR at the following web site: http:/www.bpn.gov. FAILURE TO PROVIDE THE ABOVE INFORMATION WILL AUTOMATICALLY DISQUALIFY YOU. This solicitation document and the incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-27. The NAICS Code for this requirement is 621511 and the small business size standard is $11.5M. The provisions at 52.212-1, Instructions to Offerors-Commercial, applies to this Acquisition. Offeror must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications Commercial Items with its offer. This is best value procurement and evaluations of offers will be based on quality, past performance and price. The clause 52.212-4, Contract Terms and Conditions-Commercial Items applies to this acquisition. The clause 52212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items applies to this acquisition. The following clauses listed in 52212-5(b) and (c) are included by reference: 52.222-21; 52.222-22; 52.222-23; 52-222-41; 52.225-3; and 52.232-34. The solicitation number is AT-NCCC-07-11-06 and is issued as a request for a quotation (RFQ). Proposals must be submitted in writing, signed by a person authorized to negotiate on behalf of the proposer with the Government and sent to the address in this announcement. Proposals sent by fax and/or e-mail WILL NOT BE CONSIDERED. Due to delays in delivery of regular USPS mail to government offices, there is no guarantee that your quotation will arrive in time to be considered. Therefore we suggest they you use USPS Priority mail services or a commercial overnight delivery service. Any proposals received after the due date will not be considered. Bids should be submitted to Contracting Officer, Atlantic Service Center, Corporation for National and Community Service, 801 Arch Street, Suite 103, Philadelphia, ,PA 19107, (215) 597-4523 (voice); Not later than: 04/30/2006. Only facilities within a 25 mile radius of Charleston, South Carolina area need apply. Contract award is subject to availability of funds. Responses to this RFQ are due at the above office by COB 04/30/2006.
- Place of Performance
- Address: 25 Mile Radius of Charleston, South Carolina
- Zip Code: 29405-2430
- Zip Code: 29405-2430
- Record
- SN01017712-W 20060401/060330211609 (fbodaily.com)
- Source
-
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