SOLICITATION NOTICE
F -- Contractor Run Wild Horse Adoption Events Throughout the Eastern States
- Notice Date
- 2/7/2006
- Notice Type
- Solicitation Notice
- Contracting Office
- BLM-BC NATIONAL BUSINESS CENTER* BC663 BLDG 50, DFC, PO BOX 25047 DENVER CO 80225
- ZIP Code
- 80225
- Solicitation Number
- NAR060058
- Response Due
- 3/22/2006
- Archive Date
- 2/7/2007
- Small Business Set-Aside
- Total Small Business
- Description
- The Bureau of Land Management (BLM) has a requirement for contractor run adoption events within the Eastern States for a base year plus four one year option periods. The following sets forth the background of BLM's needs and the basic requirements needed for contractor run adoption events. Wild horses and burros on public lands administered by the Bureau of Land Management (BLM), and Forest Service are protected, managed and controlled under the provisions of the Act of December 15, 1971, as amended (16 U.S.C. 1331 1340). As resource conditions and other factors warrant, excess wild horses and burros are removed from the public lands and placed in private maintenance through the Adopt A Horse program. Horses that have not been adopted because of age or other factors are being cared for on private land. The purpose of this procurement is to obtain one or more contractors to take possession of up to 40 animals at a time, with the expectation that these animals will be adopted by members of the general public. The objective of this contract is to procure services within the Eastern States Region, which includes 31 states adjacent to and east of the Mississippi River, to adopt 200 wild horses from private adoption facilities on a yearly basis. The contractor will be reimbursed one price for animals less than 2 years old and a higher price for animals 2 years and older once adopted. The price will be based upon the age of the animal on the date they are adopted. Each animal will be considered one year older on January 1st (i.e. on Jan. 1st a horse born on Dec. 1st becomes one year old). The minimum guarantee for all contracts, when combined, is 200 animals for the life of the contract. The maximum for all contracts, when combined, is 2,600 animals. To insure that funding is available to reimburse the contractor, he/she shall notify the COR of their intent prior to selecting any animals. The contractor's facility will be open to the public, at least 40 hours per week, including Saturday and Sunday. Animals will be available on a first come-first serve basis, to any qualified adopter who is pre-approved by BLM to adopt a wild horse. The animal will be considered adopted when a Private Maintenance and Care Agreement is signed by the adopter and a BLM official, and payment of the adoption fee is received. It is the responsibility of the contractor to ensure that all adoption paperwork is delivered to the Bureau of Land Management within 3 business days. Contractors may encourage the placement of animals by gentling some of the animals in their care using resistance free methods, but gentling is not a requirement. The contractor shall provide all the necessary facilities, personnel, equipment, supplies and services to accomplish the following: Develop and execute a plan for marketing and placement of adoptable animals, including unscheduled walk up adopters and special advertised dates for public adoptions, especially on weekends; Provide necessary corrals, chutes, loading, unloading and handling facilities, and proper facility for the visiting public, including an office and restrooms; Provide humane handling and care of animals at all times, especially when sorting, loading, and while receiving veterinary care; Make a good faith effort to ensure the public and potential adopters are fully aware of BLM's laws, regulations and qualifications to adopt a wild horse; Provide a record keeping system which documents the number and type of animals maintained on the facility at all times, and the dates when each animal arrived and departed from the facility, plus the date of adoption and name of adopter for every animal. The record system will also track the marketing tool/method identified by the adopter and document the degree of customer (adopter) satisfaction; Provide transportation for adopted animals to the adopter's facilities as needed, at a reasonable hauling rate to be determined by the contractor; Submit a monthly invoice for payment of adopted animals, feed days, veterinary bills, and related invoices. The contractor shall also accomplish the following: Identify potential markets and adopters within Eastern States and develop/implement marketing and advance promotion plans aimed at the target market/potential adopter pool, emphasizing the laws and requirements a potential adopter must meet to qualify to adopt a wild horse; Select and execute the marketing tools/methods to promote and market adoptions at their facility. This may include print ads, Internet sites, chat groups, and private equine classified sites, and other outreach tools; Market the animals, assuring all marketing products identify the animals as available for adoption under the Bureau of Land Management's Adopt-a-Horse Program and positively portray BLM's adoption program and the trainability/versatility of the animals; choose up to 40 animals in any combination of age and type. This may include weanlings, yearlings, mares, studs, or geldings, provided they have the facilities necessary to separate, feed and care for the selected animals. Mare pairs may only be chosen if the foals are freezebranded. The contractor may pick up from the Eastern States Holding Facility (22295 Sheep Farm Road, Ewing, IL 62836) or from a satellite adoption before unclaimed animals are sent back to the BLM Holding Facility; The contractor is responsible for the transportation of animals to their private facility, either by single deck tractor trailer, or gooseneck stock trailer. Stallions and mares two years and older will be separated inside the trailers. Horses less than 2 years of age may not be transported in the same compartment with horses 2 years and older, without written permission from the BLM. Animals may be transported by truck or trailer for a maximum time of 24 hours to the contractor's holding facility, or by the contractor to an adopter's facility after the animal has been adopted; The shipping records will be checked against the freezemark numbers and neck tags of each animal delivered for accuracy. Discrepancies will be reported to the COR immediately. Health records will be kept in numerical neck tag order in a filing cabinet inside the adoption office. Vaccination records and Coggins dates will be tracked by the contractor. BLM will be notified if any animals are due for worming or inoculations, and 60 days before the expiration date of a Coggins report. This is not a complete list of the specifications, but a general overview to help prospective offerors decide whether or not to download a copy of the solicitation, which will be available on or about February 21, 2006. This requirement is 100% set aside for small businesses under NAICS 115210. Hard copies of the solicitation will not be provided. Facsimile proposals will not be accepted. Vendors must be registered at http://www.ccr.gov to be considered for award.
- Web Link
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- Record
- SN00982657-W 20060209/060207214759 (fbodaily.com)
- Source
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