SOLICITATION NOTICE
Q--Q -- Off-site Interpretation of Echocardiograms
- Notice Date
- 12/30/2005
- Notice Type
- Solicitation Notice
- Contracting Office
- Attn: Department of Veterans Affairs Medical Center, Acquisition & Materiel Management Service, (001C), 5600 W. Dickman Road, Battle Creek, Michigan 49015
- ZIP Code
- 49015
- Solicitation Number
- 515-00338-06
- Response Due
- 1/10/2006
- Archive Date
- 2/9/2006
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 05-06. The North American Industry Classification System Code is 621111, Office of Physicians. The small business size standard is 8.5 million average annual receipts for the past three years. This is a total small business set-aside. Offerors are encouraged to submit quotes based on the estimated number of examinations listed below. Proposed rates should include all costs associated with providing the following services. Request For Quotes (RFQ) 515-0338-06 to provide interpretation of echocardiograms for the VA Medical Center, Battle Creek, Michigan. The VAMC estimates the contractor will interpret approximately 65 echocardiograms per month. CPT codes identified are 93307-26 and 93320-26. C.0 SCOPE: Provide interpretation of VCR recorded echocardiogram studies by a Cardiologist for the Department of Veterans Affairs Medical Center, Battle Creek, Michigan for a period of one year from date of award. C.1. Contractor Responsibilities: C.1.1. The VAMC will provide the contractor with VCR tapes containing echocardiogram studies via overnight mail at VA?s expense to the address provided by the contractor.C.1.2 The contract cardiologist shall interpret all echocardiograms on the VCR tape(s) and a typewritten interpretation report for each echocardiogram shall be sent to Primary Care Service via facsimile, (269) 660-6011 within two working days after receiving the VCR tape(s). C.1.3. All echocardiogram tapes shall be returned by mail, at contractor?s expense, to Primary Care Service, along with the original, signed echocardiogram reports. All echocardiogram reports shall become the property of VA. C.1.4. Contractor shall provide a written report including the patient?s name, and date the cassette tape was received. This report shall be submitted monthly with the contractor?s invoice. Invoices shall be submitted monthly in arrears, no later than the 5th working day of each month and shall contain the information specified in FAR 52.212-4(g), Contract Terms and Conditions Commercial Items. C.2 Qualifications: C.2.1. The physicians proposed to work under this contract shall be board certified in cardiology and shall possess a full and unrestricted licensed in any State, Territory, or Commonwealth of the United States or the District of Columbia. C.2.2. Individual qualifications shall be subject to review, by the Chief, Primary Care Service. C.3 Performance: The contractor agrees to meet or exceed, including but not limited to, all JCAHO Hospital Standard Elements stated in Section C.10, while providing the services specified and in accordance with all terms and conditions stated herein. C.3.1. The service to be performed by the contractor will be under the direction of the Chief, Primary Care Service at the VA Medical Center, Battle Creek, Michigan. C.4 Term Of Contract: This contract shall be effective for one year from date of award. The contractor shall perform no service after September 30, 2006 unless the contracting officer authorizes such services in writing. C.5 Medical Records: Clinical reports of VA beneficiaries created by the contractor shall be forwarded to the VA Medical Center, Battle Creek, Michigan. These reports will become the property of the VA.C.6 Monitoring Procedures: Invoices will be verified against appointment schedules and written documentation filed in the medical records. After contract award, any incidents of contractor noncompliance as evidenced by the above monitoring procedures will be forwarded immediately to the contracting officer. The Government may evaluate the quality of professional and administrative services provided, but retains no control over the medical, professional aspects of services rendered (e.g., professional judgments, diagnosis for specific medical treatment), in accordance with FAR 37.401(b). C.7 Personnel Policy: C.7.1. This is a Non-Personal Services Contract. The contractor shall be responsible for protecting the personnel furnishing services under this contract. To carry out this responsibility, the contractor shall provide Worker's Compensation, Professional Liability Insurance, Health Examinations, Income Tax Withholdings, and Social Security Payments. The parties agree that such personnel shall not be considered VA employees for any purpose and shall be considered employees of the contractor. C.7.2. Liability: Worker's Compensation and Employer's Liability. Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statues. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy. Employer's liability coverage of at least $1,000,000 shall be required. C.7.3. General Liability. (1) The contracting officer shall require bodily injury liability insurance coverage written on the comprehensive form policy of at least $500,000 per occurrence. C.7.4. The above referenced insurance coverage minimums are in reference to VAAR Clause, 852.237 07, included in full text as an addendum to FAR 52.212-4, page. C.7.5. Certificate of Insurance must be received before start of work. C.8 Contract Work Days: C.8. The services covered by this contract shall be furnished by the contractor as defined herein. The contractor shall not be required to furnish such services, except in case of an emergency on a national holiday or during non working hours as described below. C.10.1.2. Workdays - Monday through Friday. C.10.1.3. Non Working Days: All Saturdays and Sundays. C.10.1.4. National Holidays - the ten holidays observed by the Federal government are New Years Day, Martin Luther King Day, President's Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. C.9 Payments: Invoices shall be submitted monthly, in arrears, no later than the fifth day of each month. Payment shall be made with 30 days after receipt of a properly submitted invoice. Invoices shall include the patient?s name, the dates of completed interpretation reports, and the contract fee. C.10.0 JCAHO STANDARD ELEMENTS: The contractor shall continuously meet or exceed all Joint Commission on Accreditation of Healthcare Organization (JCAHO) Hospital standards. The patient population treated by the VA Medical Center, Battle Creek, Michigan, consists of veterans with varying physical, psychiatric, and psychological needs. Their conditions are, in many cases, directly related to the individual?s service to this country. C.10.1 Patient Rights: C.10.1. Protection of all patient rights is of highest priority. VAMC staff will provide all patients a copy of the Patients Rights handbook on entry to care. Patient privacy and confidentiality will be maintained at all times. The contractor will not have access to VA Computer Systems The contractor shall abide by the VAMC Code of Ethics, which addresses marketing, admission/transfer and referral/discharge processes, and billing issues. Patient privacy and confidentiality shall be maintained at all times. C.10.2 Performance Improvement: The contractor shall fully participate in the VAMC Performance Improvement (PI) program. PI activities may be directed by the VAMC, VHA or VISN, who will identify data collection methodologies, report generation and oversight bodies related to identified measures. It is noted that PI activities are dynamic and subject to change, as driven by current priorities and resources. In all cases, actions will be taken to continually improve clinical and administrative outcomes, while implementing safeguards to prevent risk. Monitoring for continuous compliance with Joint Commission standards will be driven by VAMC Committees, PI teams and task forces, or through established data collection mechanisms such as the Medical Record Review and Surgical Case Review process (as examples). Measures related to contract compliance will be determined by the Contracting Officer Technical Representative (COTR). The contractor shall abstract, compile and report PI data as requested by the VAMC. Data collection methodology, report format, and reporting deadlines will be defined by the VAMC. High priority shall be given by the contractor to the prevention of risk for the patient. The contractor shall implement process-related internal controls to prevent risk to the veteran. Aggregate and/or practitioner-specific data collected by the VAMC will be provided to the contractor in accordance with established reporting schedules. C.10.3 Leadership/Management: The contractor shall effectively manage daily operations, information and support systems, and conserve physical and financial assets while meeting the mission of the VAMC. The contract physician shall provide a leadership oversight role for improvement of clinical and administrative outcomes at the clinic. C.11. MEDICAL CENTER MISSION, VISION, AND VALUES STATEMENTS Contractor employees shall provide compassionate care with respect for the special needs of the veteran population served, and show professional courtesy toward the VA support staff as an integrated part of the medical center?s mission, vision and values as stated below. Mission: The mission of the Battle Creek VA Medical Center, including Community Based Outpatient Clinics, is to improve the health of those veterans served by providing primary care, comprehensive psychiatric care, specialty care, extended care and related social support services as a member of an integrated healthcare delivery system. Vision: To become a recognized leader in primary care, psychiatric and geriatric health care, education, clinical research, and human relations, through effective teamwork. We will foster an atmosphere of mutual trust, respect, and pride by those giving and receiving health care. We will continuously improve the quality of services provided. Values: Trust; Respect; Commitment; Compassion; Excellence. The provision at 52.212-1, Instructions to Offerors ? Commercial (JAN 2005), applies to this acquisition. The provision at 52.212-2, Evaluation - Commercial Items (JAN 1999), applies to this procurement. Offerors are required to submit the following documentation with proposals: Minimum Requirements: (1) Copy of full and unrestricted license to practice medicine in the State of Michigan and (2) Copy of board certification in Cardiology, (3) Documentation of active CCR registration. Documentation of the minimum requirement stated above shall be submitted with offers. Evaluation criteria included below are, in descending order of importance, (1) Past Performance, (submit at least three references for the same or similar work with proposal), (2) Competency, (submit qualifications, competency assessments, and/or other relevant competencies for all individuals performing work under this contract), and (3) Price. Past Performance and Competency are significantly more important than Price. Physicians proposed to perform work under this contract that are currently VetPro credentialed will receive preference in the form of additional points. Offerors are required to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications - Commercial Items, (MAR 2005), with its offer. The clause at 52.212-4, Contract Terms and Conditions - Commercial Items (SEPT 2005), applies to this acquisition with the following clauses added as addenda to the clause: 52.204-4 Printing/Copying Double Sided on Recycled Paper (JUN 1996), 52.204-7 Central Contractor Registration (OCT 2003), 52.224-1 Privacy Act Notification (APR 1984), 52.224-2 Privacy Act (APR 1984), 852.270-4 Commercial Advertising (NOV 1984), 852.237-70 Contractors Responsibilities (APR 1984), 852.270-1 Representatives of Contracting Officers (APR 1984), 52.217-8 Option to Extend Services (APR 1989), 852.237-7 Indemnification and Medical Liability Insurance (OCT 1996). The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders - Commercial Items (SEPT 2005), applies to this acquisition and the additional FAR clauses cited in the clause are: 52.219-8, Utilization of Small Business Concerns (MAY 2004) (15 U.S.C. 637 (d)(2) and (3)), 52.222-21, Prohibition of Segregated Facilities (Feb 1999), 52.222-26, Equal Opportunity (OCT 2000)(E.O. 11246), 52.222-35, Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era (DEC 2001)(29 U.S.C. 793), 52.222-36, Affirmative Action for Workers with Disabilities (JUNE 1998) (29 U.S.C. 793), 52.222-37, Employment Reports on Disabled Veterans and Veterans of the Vietnam Era (DEC 2001)(38 U.S.C. 4212). 52.232-34, Payment by Electronic Funds Transfer--Other than Central Contractor Registration (MAY 1999) (31 U.S.C. 3332) Proposals are due no later than 12:00 Noon, local time January 10, 2006. No solicitation document will be issued. Questions may be submitted to the contracting officer via e-mail, by facsimile at (269) 660-6069, or by telephone at (269) 660-3076.
- Place of Performance
- Address: Battle Creek
- Zip Code: MI
- Country: United States
- Zip Code: MI
- Record
- SN00959876-W 20060101/051230211704 (fbodaily.com)
- Source
-
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