SOLICITATION NOTICE
Q -- Medical Services
- Notice Date
- 10/30/2005
- Notice Type
- Solicitation Notice
- NAICS
- 541990
— All Other Professional, Scientific, and Technical Services
- Contracting Office
- Corporation for National and Community Service, Procurement, Southwest Service Center, 1999 Bryan Street, Suite 2050, Dallas, TX, 75201
- ZIP Code
- 75201
- Solicitation Number
- SWSC-38-06
- Response Due
- 11/18/2005
- Archive Date
- 12/3/2005
- Description
- The Corporation for National and Community Service (CNCS), a wholly-owned Federal Government Corporation, intends to award a contract to a qualified vendor who can provide physical examinations for AmeriCorps*NCCC, a residential national service program operated by the CNCS. The AmeriCorps*NCCC engages young people ages 18 ? 24 in team based service on projects in local communities throughout designated regions of the country. The Central Region Campus is located at 3001 South Federal Blvd., Denver, Colorado and serves local community projects, as well as projects in Colorado, New Mexico, Texas, Oklahoma, Kansas, Missouri, Nebraska, Montana, Wyoming, North Dakota, South Dakota, Minnesota, Iowa, Illinois, Wisconsin, Indiana and Michigan. In case of disaster relief (i.e. Gulf Region hurricanes, forest fires), members may be sent to other state locations. During January 3, 2006 approximately 33 Team Leaders and on January 23, 2006, 260 Corps Members will arrive on the Central Region Campus with the understanding that each will have to take a physical examination similar to a pre-employment screening upon program entry. Our program is rigorous with several essential work functions that make it imperative to assess each member?s fitness to perform safely in the program. Therefore, a health care provider is needed to conduct a physical examination on each member. The physical exams will be conducted during two phases and includes several component parts in addition to a 10 panel drug test, ?PPD testing? for tuberculosis and tetanus shots. Phase I - On January 3, 2006, 33 Team Leaders arrive on campus. We would like to arrange for a physical examination at the provider?s facility on Wednesday, January 4, 2006, 1:30 pm to 5:00 pm. Phase II - On January 23, 2006 additional members arrive on campus. We would like to have the physical and drug testing to be done at the medical provider?s facility (one location). Would like to schedule 65 members each day for 4 days, January 25, January 26 January 27 and January 28, 8:00 am to 5:00 pm. We are requesting sufficient medical personnel be provided to insure the adequate, timely processing of approximately 65 members within a 8 hour day. If some of the examination requirements cannot be provided on-site, the provider may submit alternatives for completing all requirements. In addition, we require the results of the drug testing within 24 hours of the last test. TB PPD skin tests are to be read within 48-72 hours following the application. Medically trained personnel will read and evaluate the members TB skin results. If Corps Members have medical conditions considered dangerous to their health if left untreated (e.g. previously unknown glucosuria or proteinuria, hypertension, possibility of malignancy, or any other defect that may jeopardize the Corps Member?s health), physicians will inform them orally of the problem and advise them to seek medical attention. The physician will document the findings and notify the NCCC staff liaison. The requirements of the provider to perform the physical examination process are as follows: All medical providers (Doctors (M.D.s, D.O.s); Physician Assistants; Nurse Practitioners) performing or overseeing the performance of the physical examinations must have current, appropriate professional licenses to perform medical and other related services. If Certified Physician Assistants and/or Certified Nurse Practitioners are utilized, an Internal Medicine Physician and/or Family Practitioner must also be on the premises performing or overseeing the performance of the medical examinations. When the examining physician is of the opposite sex or when a member requests it, same-sex chaperones must be provided (there are significantly more female members than males ? it is important that a sufficient number of female chaperones be made available). A. THE SCOPE OF THE PHYSICAL EXAMINATIONS: A medical provider in a private one-on-one session will examine the mouth, eyes, lymph nodes, lungs, heart, breasts (females only), abdomen, and/or inguinal hernia/testicular exam (males only) of each member. Dental review (determine acceptability only) Urine-albumin and sugar (reagent strips) Urine pregnancy tests (all females) Ortho/Neuro (excluding a duck-walk) exam. Omit Ortho/Neuro exams for pregnant females. Height and weight recording Hair and eye color recording Blood pressure and pulse recording Vision, color vision and depth perception reading and recording Hearing/audiometer (visualize tympanic membrane) 10 panel drug screening, with GCMS confirmation testing for positive results and a Medical Review Officer (MRO). The drugs to be screened for are: - Opiate Metabolites,Cocaine Metabolites,Amphetamines,PCP (Phencyclidine), Cannabis/THC,Benzodiazepines, Barbiturates, Methadone, Methaqualone, Propoxyphene Tetanus shot (to exclude members who previously submitted documentation of up-to date vaccination). Tuberculosis test (PPD), chest x-ray with positive PPD Physician recommendations for follow-up, as needed. B. DOCUMENTATION OF FINDINGS: Provider?s physicians and technicians will document all findings on an agreed upon medical form that will be in the members medical chart to address the component parts of the physical examinations. The physician will document if the examined member has any abnormalities that may preclude him/her from participating in rigorous physical activity and/or performing in the AmeriCorps*NCCC program. The provider will give the documented charts to AmeriCorps*NCCC Personnel, identified as the AmeriCorps*NCCC Liaison. C. OTHER RESPONSIBILITIES OF THE PROVIDER To review the AmeriCorps Medical/Mental Health Information Form on all members prior to the examination. To follow the prescribed Physical Examination for AmeriCorps*NCCC members. The physical exam elements will not exceed those mentioned in the scope of work and be consistent for both the team leaders and members. To ensure injured or acutely ill members receive emergency medical treatment in the event of such emergency during their course of stay at the vendor?s facility, if the exams are not conducted on campus. After applying measures necessary to sustain life and to reduce the possibility of further injury, the providers? staff will, if necessary, call an ambulance. All such cases will be reported immediately to the AmeriCorps*NCCC Liaison. D. EQUIPMENT, SUPPLIES AND FACILITIES: The provider will provide all equipment and supplies necessary to perform all services (including patient gowns and drapes). Regardless of where the physical exam is held, member privacy must be maintained and adequate space must be provided in the performance of all services. E. THIRD PARTIES: It is recognized that some services such as laboratory testing for drug screens may be sub-contracted out by the contractor. All sub-contracted facilities must be properly credentialed to provide the service. The contractor must include all costs associated with third party examination requirements. F. RESPONSIBILITIES OF THE PARTIES: There will be two parties to carry out the terms of this procurement. The parties are: The medical provider and AmeriCorps*NCCC. 1. The medical provider will ensure the completion of the following components: the examination, the assessment, and all documentation. The medical provider must identify a representative with contract signature authority and a contact person who will be responsible for coordinating the examination process, having sufficient qualified medical personnel to complete the process in a manner consistent with industry-acceptable quality assurance standards. 2. AmeriCorps National Civilian Community Corps (AmeriCorps*NCCC) will be responsible for identifying the members, providing the medical files and transporting members to and from the examination during both Phase I and II. The AmeriCorps*NCCC liaisons are: Ray Terlaje, Deputy Director, will have signature authority for the service agreement. Jamie Brennan, Campus Counselor, will serve as the AmeriCorps*NCCC liaison. G. BILLING: The AmeriCorps*NCCC liaison, during the examination process, will ensure that all physical examination services are documented on a billing spreadsheet. After all examinations are completed, a copy of the spreadsheet will be submitted to the agency for verification. The billing spreadsheet with member signatures will then be forwarded to the Deputy Director for payment processing. AmeriCorps *NCCC Attn: Ray Terlaje 3001 Walsh Hall, Room 136 Denver, CO 80236 (303) 844-7402 The invoice should be inclusive of all components of the examination process and reflect fees of third parties, if necessary; and all other fees associated with the process. Documentation justifying each component and fee shall be made available at the request of the Government. H. RESPONDING TO THE STATEMENT OF WORK: All written responses must reflect the following: Name, address, telephone number and contact person of the agency. Name, title of the person with signature authority and address if different from the agency address. Size of the facility, indicating the number of private examination rooms and waiting room space, if the provider?s facility is proposed. If the physical exams are to be done on the NCCC campus, the proposal needs to indicate the number of examination rooms and other space required needed to complete the examination. The number of medical personnel that will be used to complete the medical examination for the 33 Team Leaders on or about January 4. Capability to process 60 members within the maximum of a 8 hour day off campus during Phase II. We are requesting that the contractor conduct the physical examinations on January 25, January 26, January 27 and January 28. If some or all of the examination requirements cannot be provided on-site, the provider may submit alternatives for completing all requirements. List the licenses and certifications for all medical personnel and facilities involved in the physical examinations. Response to all components of the exam process (A-D). Identify the type of equipment to be used for the vision and hearing tests. Describe the drug testing process including names of third parties, if necessary. Explain the process to complete the PPD Tuberculosis test, i.e., recommendation as to when and where testing and reading results will occur. Names and addresses of any third parties proposed as a part of the submission. Itemization of costs. Total cost of 293 physical exams (including drug testing), based on a per member exam basis. For the performance of this procurement, AmeriCorps*NCCC may elect to include an option period in addition to the base period of performance. Therefore, all offerors should prepare their proposals in such a way that the work to be performed will not only cover the base period but also the option year period. This announcement constitutes the only solicitation: proposals are being requested and written solicitation will not be issued. The solicitation number is SWSC-38-06, and is issued as a request for quotation (RFQ). Performance of this requirement will be on a fixed-price basis. The following clauses apply to this procurement: 52.212.1, Instructions of Offerors (Commercial),52.212-04, Contract Terms and Conditions - Commercial Items 52.212-05, Contract Terms and Conditions Required To Implement Statues or Executive Orders - Commercial Items . The following clauses listed in 52.212-05(b) and (c) are included by reference: 52.222-21; 52.222-22; 52.222-23; 52.222-41; 52.225-3; and 52.232-34. The above clauses and provisions can be viewed on the internet site: http://www.arnet.gov. The evaluation of offers in this ?best value? procurement will be based on technical approach, demonstrated abilities, past experience/performance, and proposed cost. Technical approach, demonstrated abilities, past experience/performance is more important than cost. All proposals should be submitted from the person authorized to negotiate on behalf of the prosperer with the Government and sent to Bettye Hammond by 5 PM CST on November 18, 2005. Proposals can be submitted via email to bhammond@cns.gov or by mail to the Place of Performance address below. Any proposals received after the due date will not be considered.
- Place of Performance
- Address: 1999 Bryan Street, Suite 2050, Dallas
- Zip Code: 75201
- Zip Code: 75201
- Record
- SN00923563-W 20051101/051030211509 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
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