SOURCES SOUGHT
D -- Comment Review and Tracking Software
- Notice Date
- 10/18/2005
- Notice Type
- Sources Sought
- NAICS
- 541511
— Custom Computer Programming Services
- Contracting Office
- Department of Transportation, Federal Highway Administration (FHWA), Western Federal Lands Highway Division, 610 East Fifth Street, Vancouver, WA, 98661-3801
- ZIP Code
- 98661-3801
- Solicitation Number
- Reference-Number-SS-06-001
- Response Due
- 11/17/2005
- Archive Date
- 12/2/2005
- Description
- THIS IS A MARKET RESEARCH SYNOPSIS ANNOUNCEMENT; A MARKET SURVEY FOR INFORMATION ONLY. THIS IS NOT A SOLICITATION FOR PROPOSALS AND NO CONTRACT WILL BE AWARDED FROM THIS SYNOPSIS. NO REIMBURSEMENT WILL BE MADE FOR ANY COSTS ASSOCIATED WITH PROVIDING INFORMATION IN RESPONSE TO THIS SYNOPSIS OR ANY FOLLOW-UP INFORMATION REQUESTS. THE PURPOSE OF THIS SYNOPSIS IS TO GAIN KNOWLEDGE OF MARKET AVAILABILITY, POTENTIAL SOURCES, AND THEIR SIZE CLASSIFICATIONS (SMALL BUSINESS, LARGE BUSINESS, ETC.) PLEASE DO NOT REQUEST A COPY OF A SOLICITATION, AS ONE DOES NOT EXIST. THERE IS NO QUARANTEE A COMPETITIVE SOLICTATION WILL BE ISSUED. FINDINGS AS A RESULT OF THIS SYNOPSIS MAY INDICATE A NON-COMPETITIVE PROCESS MAY BE IN THE BEST INTEREST OF THE GOVERNMENT. PLEASE DO NOT CALL ASKING ON STATUS OF ISSUING A SOLICITATION. THE SPECIAL PROJECTS PAGE AT http://www.wfl.fha.dot.gov/edi/other.htm WILL BE UPDATED, PLEASE MONITOR THIS SITE FOR INFORMATION. The Government is seeking, for market research purposes only, sources experienced in performing the services identified in this synopsis. The Government is requesting that interested concerns furnish the following information: (1) Company name, address, point of contact, telephone number and e-mail address. (2) Type of business, i.e., small, small disadvantaged, woman-owned, HubZone, serviced-disabled veteran-owned small business, large business, etc. under North American Industry Classification System (NAICS) 541511 which contains a size standard of $21,000,000.00. (3) Under which NAICS does your company usually perform all the services identified in this synopsis? Please include the rationale for your answer. (4) Which of the following would you see as your role in the performance of this potential requirement? (a) Prime Contractor; (b) Subcontractor; or (c) Other, please describe. (5) Based on this synopsis, what type of contract would you like to see? (a) Firm-fixed-price (FFP); (b) Fixed-price incentive fee (FPIF); (c) Labor hour contract or (d) Combination of the above (please describe); or (e) Other (please describe). Please include the rationale for your answer. (6) Provide no more than three (3) references for no more than three (3) of the most recent and relevant contracts performed within the last three (3) years. Include name, address, telephone number, and e-mail address of references. Also, provide a brief description of the work performed, contract number, total contract value, and period of performance. Contracts must be same or similar to the work described in this synopsis and the description must define how your referenced product or project compares to the Statement of Interest. (7) Please comment and make recommendations on the optimum length of the total contract performance period, with option years based on your experience with contracts of this nature. Please include reasons for your answer. (8) Please describe any customary commercial contract terms or conditions you feel would make any resulting contract more effective. (9) Please provide any existing Federal contracts available for ordering this service. (Government Wide Acquisition Contract, GSA Schedule, IDIQ). E-mail responses to this request for information are preferred, and should be sent to: eplans@fhwa.dot.gov. All questions must be submitted in writing and forwarded to the aforementioned point of contact. Mailed responses should be submitted to the attention of Michael Johnson, Western Federal lands, 610 East Fifth Street, Vancouver, WA 98661. The due date and time for responses to this synopsis is 3:00 pm Pacific Standard Time on November 17, 2005. STATEMENT OF INTEREST I. Introduction The Federal Highway Administration (FHWA), Western Federal Lands Highway Division (WFLHD), is researching the potential for purchasing or the need for development of a web-enabled review and comment system to improve its ability to communicate, track, coordinate and assure implementation of review comments for highway design and construction projects. To that end, WFLHD is seeking to locate potential existing commercial software or capability for developing new software that will support simultaneous access, comments, and editing of one?s own comments via Internet and Intranet, real time file updates, and concurrent correspondence by a multidisciplinary, Cross Functional Team assigned to a given project for review at various design and construction phases. DESIGN PHASES The WFLHD Office of Project Delivery employs a Cross Functional Team (CFT) review process extending across many functional disciplines and physical locations to develop project Plans, Specifications, and Estimates (PS&E), for advertisement and construction. Projects are developed in several distinct phases, starting from reconnaissance, scoping, and progressing through location, preliminary, intermediate, plan-in-hand, final design, and final PS&E signoff to arrive at the finished engineering PS&E packet ready for advertisement. Within each distinct design phase, simplified for this discussion, is a collaborative CFT effort. First, CFT members investigate, analyze, and develop information relating to their functional discipline and submit recommendations to the Highway Engineer for inclusion into a draft PS&E package. Second, the draft PS&E package is presented to the entire project CFT for review and comment. This is a laborious task given that each CFT member is normally blind to the comments of other members under the current review process. The Highway Engineer is responsible for organizing individual CFT member comments into a complete review document. If opposing comments occur, the Highway Engineer must coordinate discussion among appropriate CFT members and facilitate resolution. This comment collection, organization, resolution of opposing opinions and distillation to a final review document is repeated for each design phase of the project. This second process is referred to as a ?Peer Review.? Resolutions to Peer Review comments are represented in the draft PS&E and become the final package for that particular design phase. The collaborative Peer Review process and documentation of review comments, is the focus of this synopsis. Information on FLH is available at http://www.fhwa.dot.gov/flh/index.htm. Information on the WFLHD is available online at http://www.wfl.fhwa.dot.gov. CONSTRUCTION PHASES The WFLHD Construction branch employs Project Engineers (PE) to administer construction contracts and monitor contract performance. After the final PSE is completed and the construction project is awarded the leadership of the CFT described above is passed on to the PE. A critical role of the PE during construction is to communicate back to the CFT regarding progress, outstanding issues and ?Lessons Learned.? Construction feedback is a necessary and vital function to return information of what is working well and what is in need of attention in the earlier project development stage. There are currently three vehicles from which the Project Development branch and CFT can receive feedback from Construction. They are: 1. The WFL Construction Feedback Form 2. The WFL Construction QC/QA Mid and Post Construction Review process 3. Anecdotal delivery of construction feedback information. All comments generated and received during the Construction phase should be captured through the Peer Review Process. A full circle of comments would be available for a particular project in one location beginning with Project Development and ending with Post Construction Feedback. This information would be used to identify ?Lessons Learned? for subsequent project delivery PSE packages and construction contract administration. It would also be beneficial to track initiatives, tasks or action items developed as a result of acting on received Construction Feedback.
- Record
- SN00917159-W 20051020/051018211721 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
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