SOLICITATION NOTICE
N -- Crystal Gateway North Multi-Purpose Room
- Notice Date
- 3/17/2005
- Notice Type
- Solicitation Notice
- NAICS
- 443112
— Radio, Television, and Other Electronics Stores
- Contracting Office
- Other Defense Agencies, Office of the Secretary of Defense, Pentagon Renovation Program Office, 100 Boundary Channel Drive, Arlington, VA, 22202
- ZIP Code
- 22202
- Solicitation Number
- HQ0050-05-T-0003
- Response Due
- 3/25/2005
- Archive Date
- 4/9/2005
- Description
- Description (i) This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This proposed action is for services for which the Government intends to solicit and negotiate with one source. The Washington Headquarters Services Acquisition and Procurement Office intends to negotiate a firm-fixed price (FFP) performance-based service contract for engineering, procuring, installing, and configuring a new multi-purpose conference room at the Crystal Gateway North. (ii) The solicitation number is HQ0050-05-T-0003 and is issued as a request for quotation (RFQ). (iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2001-26 effective 19 January 2005. This solicitation will be not be set-aside for Small Business concerns, and shall remain open for any responsible sources to respond. (iv) The applicable North American Industry Classification code is 443112. The Small Business Competitive Demonstration Program does not cover this procurement. (v) LINE ITEMS (CLINS): The period of performance under this contract is one year although the multi-purpose room completion shall be within 60 days, which shall commence upon award of the contract and the completion of Crystal Gate North construction. Clin 0001: Engineering and system integration services are needed to support the configuration and integration of the Resource Analysis multi-purpose room located in new Resource Analysis space located on 2nd floor of Crystal Gateway North West Tower. (vi) DESCRIPTION OF REQUIREMENT 1. STATEMENT OF SERVICES ? GENERAL 1.0 INTRODUCTION The Defense Cost and Resource Center (DCARC) and the Programming and Fiscal Economics Division (PFED) of Program Analysis & Evaluation /Resource Analysis (PA&E/RA) are co-locating into a new facility and require a multipurpose conference room. The multipurpose conference room must be capable of handling video teleconferencing (VTC), audio conferencing, presentations, accommodate training, web-based and network collaboration, multicast video streaming, and video recording. DCARC is responsible for implementing and overseeing the Department of Defense (DoD)'s Cost and Software Data Reporting System (CSDR) in direct support of Federal Statute DCARC CSDR Compliance Activities include training and compliance reviews. The DCARC staff conducts between eight and ten trips per year to conduct training and to meet with contractors, program managers, and DCMA/DCAA personnel to improve CSDR reporting compliance. While these trips are helpful in improving compliance, there are many more locations and organizations that could be visited to further enhance compliance. The DCARC Staff could easily schedule approximately 24 to 30 such trips per year were it not for travel budget constraints. Using VTC would allow the DCARC staff to increase the number of training events and meetings it holds "face-to-face" without increasing the travel budget for the organization. In addition, an essential element of CSDR Compliance is timely reviews, coordination, and approvals of Cost and Software Reporting Plans, Contractor Cost Data Reports, and Software Resource Data Reports. PFED is responsible for meeting the Secretary of Defense?s legal requirement to submit to Congress a Future Years Defense Program (FYDP) reflecting the estimated expenditures and proposed appropriations reflected in the President?s budget. PFED accomplishes this mission by using web-based automation tools to collect, coordinate, validate, verify, and certify FYDP data. This approach requires the PFED staff to conduct year-round hands-on computer training for all DoD Components and Combatant Commands for approximately 200 people. Additionally PFED supports internal Department data collection systems that are used to coordinate and collect the Program Objective Memoranda (POM) that components submit to OSD for the Secretary to use in evaluating and resourcing programs. The system used to collect POM data is used by every Component and nearly every Defense Agency. Annual training is usually provided for at least 200 people across the Department. A multipurpose conference room with VTC capability would eliminate most travel requirements for either the PFED staff or trainees, would allow DCARC and PFED to reach a larger portion of its user group both within and outside the DC area, and improve CSDR reporting Compliance and DCARC efficiency. A multipurpose conference room with a VTC system could also be a resource for other PA&E organizations in Crystal City and would enhance the DCARC/PFED facility's utility as a contingency work location for PA&E staff. 2.0 OBJECTIVES AND PERIOD OF PERFORMANCE 2.1 OBJECTIVE The purpose of this statement of work is to bring in the experience, knowledge, and engineering skills to engineer, procure, install, and configure a new multipurpose conference room. This includes purchasing needed hardware/software that is not provided. Support activities include providing documentation, training, and support for 1 year. 2.2 PERIOD OF PERFORMANCE The period of performance for this work is 1 year although multipurpose room completion shall be within 60 days, which shall commence upon award of the contract and the completion of Crystal Gateway North construction. Upon award of the contract the contractor may begin working if construction is near completion and it is agreed upon by facility focal point. 3 DESCRIPTION OF REQUIREMENT 3.0 GENERAL OSD/PA&E/Resource Analysis is building a new facility on the 2nd floor of 201 12th Street, Crystal Gateway North. Design plans include a multipurpose room (size ~20 X 25) that is required to conduct training, presentations, web-based and network collaboration, video teleconferencing, audio conferencing, video streaming, video recording and to serve as a contingency of operation site for Resource Analysis. Some electrical work has already been included in the design to accommodate a ceiling mounted projector, dimmer switches for lighting and jacks in the floor for four floor jacks to support electrical and data cabling on the tables. 3.1 Security The multipurpose room will be used to conduct unclassified and classified sessions. The network, software, and hardware shall conform to DoD security guidelines. The design and integrated solution should be able to isolate the room for one network or the other without any compromise. Hardware should comply with NIST standards. The contractor shall clearly mark any switches, isolate recording/storage devices and document the process for switching the multi-purpose room to a classified session and then back to an unclassified session. A security review will be done prior to installation. 3.2 Video-teleconferencing The requirement for video teleconferencing is to provide a portable multi-level secure system that can be connected to the multipurpose room infrastructure (e.g., network, microphones, projector, speakers) or moved and connected within one of the interior offices if the multi-purpose room is in use. The system should have the ability to broadcast presentations and slides from training sessions. System should support IP based teleconferencing. The system can include dual 35-50? plasma screens. 3.3 Training. The requirement for training is to accommodate 12 people for both secure and non-secure training. PA&E will provide laptops with removable disk drives along with a network drops at a point on the wall. PA&E will also provide a free standing SMART Board interactive whiteboard that will be also used for training. The facilities construction crew will add 4 floor boxes for data, power, and voice connectivity but the design layout and integration is being left up to the contractor for this task order. A ceiling mounted projector that mounts flush with the ceiling and can be automatically lowered and raised is needed. The facility construction will include a mounted 10 X 10 projection screen on a wall for displays. The contractor shall provide microphones, document camera, and speakers. This requirement also includes four or possibly 5 conference tables to be furnished by the contractor that must be easily collapsible and removable. The table shall have tilt-up hideaway boxes to support classified or unclassified network connections and power outlets to support 12 laptops for training. Design must provide for minimal confusion between classification connections. The tables will include the hookups for the laptops (electrical, data lines) and microphones with the ability to conceal the hookups when training is not in use. Cables, lines etc need to be hidden. 3.4 Contingency of Operations. The conference room tables will include phone lines to support 12 people sitting at the tables along with at least 4 phone lines against one of the walls. Network and power requirement mentioned in the above Training requirement should fulfill connectivity requirements. 3.4 Displays & Presentations The multipurpose room will be used for presentations for a maximum of 25 people seated with a podium in a stadium style configuration. PA&E will provide the chairs but the podium will be provided by the contractor and shall be equipped with a ?12-15? touch panel to control lights, sound, audio video equipment and provide annotation over projected images. Touch panel must be acceptable for classified facility. The podium shall also include a document camera that can take visuals of any type. A microphone shall be included on the podium. The multipurpose room shall include speakers and microphones whose purchase, installation, quantity, and locations will be determined by this contractor. A 61? or larger wall mounted plasma display screen is required to be mounted on the rear wall for video presentations. Include with this screen an overlay board that uses DViT (Digital Vision Touch) Technology with group collaboration and other software to help improve team communication. 3.5 Miscellaneous Contractor shall provide an equipment cabinet with Hi-Fi, VCR, DVD player, switcher, mixer, amplifier, and power conditioner. The equipment cabinet, tables, and podium should match and present a professional appearance. Contractor may purchase any incidentals needed to configure the room. This list includes network equipment, wall plates, wiring/cabling, and switches. On the cabinet there should be space and wall jacks for 4 phones. 3.6 Training and Documentation The contractor shall use the completed facility to conduct two training sessions on how to use the multipurpose room. The contractor shall provide documentation to include: 1.) Standard operating procedures for operating room and its equipment for video conferencing, training scenario, and presentations. Include a checklist of steps to take if the room is to be used for classified presentations/training/teleconferencing and what to check off if it is to be switched back. 2.) Diagrams of integrated equipment indicating security switches and isolated equipment. 3.7 Maintenance The contractor shall provide 1-year support on work that is performed. 4.0 DESCRIPTION OF WORK The contractor in support of the Program Fiscal Economic Division will perform the tasks listed below. 4.1 ENGINEERING, INTEGRATION, AND ADMINISTRATION The contractor shall assess existing facility plans and document a plan of action with recommendations for design, any needed construction modifications to existing facility (if construction is still ongoing when this contract is awarded) and itemized list of equipment costs. The plan is to be presented to government task monitor. Modification may be allowed to existing requirements if costs are excessive. Develop an integration design diagram to be reviewed by security and network personnel for approval. This will include all hardware, network diagrams, and switches. After gaining security approval the implementation of the integration plan including any installation of hardware/cabling/switches. PA&E personnel will perform all ?live? network connectivity. Finally, document and conduct training of PA&E personnel and provide 1-year support. 5.0 ADMINISTRATIVE REQUIREMENTS 5.1 SECURITY SECRET clearances and United States citizenship are required for all contractor personnel that support this delivery order. The contractor shall forward security clearance and visitor requests to PA&E for all personnel assigned to work on this task. All personnel that support this delivery order will also be required to execute non-disclosure statements regarding FYDP and other PA&E collected data. 5.2 FACILITIES Contractor activities will be conducted at contractor site and government facilities (located in Crystal City?s Gateway North building). The government will provide office space and some equipment (e.g., laptops, floor boxes, and LAN access). 5.3 POINTS OF CONTACT DESIGNATION The technical points of contact for this SOW are CAPT Michelle Kim, USAF, CAPT Brad Gruber, USAF and Mr. Dennis Kagle (Task Monitor and COR) (703) 604-6389. Requirements focal points are Mr. Ron Lile (703) 602-3301 x215 and Mr. Bob Fronzaglia (703) 693-7825. The facility focal point is Mr. Neal Jacobson (703) 614-4710 Mailing address: OSD/PA&E Program & Fiscal Economics Division Crystal Gateway 2 1225 Clark Street Suite 300 Arlington, Va 22202 (703) 604-6389 6.0 DELIVERABLES 6.1 STATUS REPORTS The contractor shall submit bi-weekly status report (to the PA&E COR and the task monitor) that provides a summary of activities during the week, activities anticipated for the next reporting period, and task order schedule and cost status including remaining funds available on contract. The task monitor shall receive this report electronically in Microsoft Word format within the 7 days of the reporting period. 6.2 PRODUCT MATRIX DELIVERABLE DUE DATE Plan of Action with itemized procurement list 7 Days after award of contract Status reports Bi-weekly Documentation of Standard operating procedures for operating room and its equipment for video conferencing, training scenario, and presentations 45 days after award of contract Technical and security briefings As required Documentation of Standard operating procedures for operating room and its equipment for video conferencing, training scenario, and presentations 45 days after award of contract Conduct training classes. 55 days Documentation updates As required 7.0 ACCEPTANCE PLAN The Government or the contractor may call a meeting at the work site, Pentagon or at the contractor?s facility, as required, during this project to discuss any aspect of work to be performed under this contract. The technical point of contact or his/her duly appointed representatives shall perform Government Inspection and Acceptance functions at places of performance. Inspection shall be conducted when deemed necessary by the Government throughout the life of the task. The technical point of contact or his/her representatives will accomplish inspection of completed deliverables. Unless otherwise specified, the contractor shall provide deliverables to: Contracting Officer?s Representative Leroy Hicks OD(PA&E) (PPASC) Rm 2D279 Pentagon Washington DC 20301-1800 (703) 695-7935 Task Monitor Dennis Kagle OD/PA&E Program & Fiscal Economics Division 1225 Jefferson Davis Highway Suite 300 Arlington, Va 22202 (703) 604-6389 8.0 OTHER CONDITIONS & REQUIREMENTS Facility access may be limited to standard offices hours. After hours access may be permitted by request through the facility POC. Construction modifications need to be approved through the facility POC. 9.0 SOURCE SELECTION PLAN Source selection will be based on the following evaluation procedures and adjectival weighting scale. Final determination will be based on best value to OSD/PA&E. Proposals should include the following: Technical Proposal Description of proposed team levels of expertise with installing mult-level secure multipurpose room facilities. Discussion of work efforts to be performed within each task/subtask area including proposed technical approaches, as appropriate. Past performance on similar efforts Cost proposal Cost by deliverable Total cost summary (itemized equipment, labor category, hourly cost, hours, total cost by labor category, other costs, Grand total cost for project) MAJOR EVALUATION CRITERIA: 1. Team Technical and Engineering Capabilities 2. Past Performances 3. Cost INSPECT AND ACCEPT BY GOVERNMENT AT CONTRACTOR FACILITY The following FAR provisions and clauses apply to this solicitation and are incorporated by reference: FAR 52.212-1, Instructions to Offerors-Commercial Items (OCT 2000). Offerors are required to submit the following: a written proposal on letterhead or the SF 1449 Solicitation/Contract/Order for Commercial Items, signed and dated that contains the requested supplies with unit prices(s), extended price(s), prompt payment terms, remittance address if different than the mailing address, descriptive literature of items being quoted (if applicable), solicitation number, time specified in the solicitation for receipt of proposals, name, address, and telephone number of the offeror, terms of any express warranty. If the proposal is not submitted on the SF 1449, responses shall include a statement specifying the extent of the agreement with all terms, conditions, and provisions in this solicitation. Responses that fail to furnish the required representations or information, or reject the terms and conditions of this solicitation may be excluded from consideration. FAR 52.212-2, Evaluation-Commercial Items (JAN 1999): The Government will award a contract resulting from this solicitation. The low offeror whose proposal conforms to the solicitation shall be the recipient of the award. Offerors' responses shall include a completed copy of the representations and certifications at provision FAR 52.212-3, Offeror Representations and Certifications-Commercial Items (JULY 2002), and DFARS 252.212-7000, Offeror Representations and Certifications-Commercial Items, with their proposal. The following clauses apply to this solicitation and are hereby incorporated by reference: FAR 52.212-4, Contract Terms and Conditions-Commercial Items (FEB 2002); FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (MAY 2002), subparagraphs (1), (5), (7), (11), (12), (13), (14) and (15); FAR 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration. The following DFARS provisions and clauses apply to this solicitation and are incorporated by reference: DFARS 252.212-7000 Offeror Representations and Certifications-Commercial Items, DFARS 252.212-7001, Contract Terms and Conditions required to Implement Statutes of Executive Orders Applicable to Defense Acquisitions of Commercial Items, DFARS 252-204.7004, Required Central Contractor Registration, and DFAR 252.225-7000 Buy American Act. Response time: All responses to this solicitation are due by close of business 25 March 2005. All offerors shall send their responses electronically to the Washington Headquarters Services Acquisition and Procurement Office via email directly to Louis Williams, Contract Specialist at louis.williams.ctr@whs.mil or to Juan Lopez at juan.lopez@whs.mil. Refernce RFQ HQ0050-05-T-0003. ELECTRONIC SUBMISSION OF PROPOSAL (a) By submission of a proposal on electronic media, the offeror certifies that the submission is readable on the hardware and software operating system format specified in this combined synopsis solicitation, and has been verified as free of computer viruses. Prior to any evaluation, the Government will check all files for viruses and ensure that all information is readable. In the event that any files are defective (unreadable), the Government may only evaluate the readable electronic files. However, if the defective (unreadable) media renders a significant deficiency in the offeror's proposal, the government may consider the proposal incomplete and not further consider such proposals for evaluation. (b) By submission the Offeror certifies that: (1) The electronic files of its offer submitted in response to the solicitation have been verified as readable on the hardware and software operating system format specified as follows: Microsoft Operating System 95 or compatible, Microsoft Office 97, and/or Graphic Files may be in TIF, JPEG, or BMP format. (2) The electronic files of its offer submitted in response to the solicitation have been verified as free of computer viruses using the following software: Norton Anti-virus or comparable commercial software. (c) A proposal that fails to conform to the requirements of paragraphs (a) and (b) above may be subject to interception or delay at Governmental electronic communications portals. This interception or delay may result in the proposal being lost, deleted, destroyed, or forwarded in such a manner that the proposal arrives at the target destination past the time and date of the deadline for submission established in the solicitation. In the event that a proposal is lost, deleted, or destroyed due to the offeror's failure to conform to the requirements of paragraphs (a) and (b) above, such proposal will be considered to have never been delivered to the Government. In the event that a proposal is delayed due to the offeror's failure to conform to the requirements of paragraphs (a) and (b) above, the proposal will be treated as late in accordance with the provision of this solicitation entitled Late Submissions, Modifications, and Withdrawals of Proposals. (d) Offerors will not submit proposals via any other mechanism including but not limited to post, courier, fax or orally unless specifically requested and or authorized by the Contracting Officer. By submitting a response, the vendor will be self-certifying that neither the requestor nor the principal corporate officials and owners are currently suspended, debarred, or otherwise ineligible to receive contracts from any Federal Agency. Failure to do so may represent grounds for refusing to accept the proposal. The Defense Priorities and Allocations System (DPAS) assigned rating is 15.
- Place of Performance
- Address: Crystal Gateway North, 201 12th Street S., Arlington, Virginia
- Zip Code: 22202
- Country: USA
- Zip Code: 22202
- Record
- SN00771141-W 20050319/050317212642 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
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