SOLICITATION NOTICE
Q -- Medical Courier Service
- Notice Date
- 3/16/2005
- Notice Type
- Solicitation Notice
- NAICS
- 492210
— Local Messengers and Local Delivery
- Contracting Office
- Department of the Air Force, Direct Reporting Units, 10 MSG/LGC, 8110 Industrial Drive Suite 200, USAF Academy, CO, 80840-2315
- ZIP Code
- 80840-2315
- Solicitation Number
- FA7000-05-T-0506
- Response Due
- 3/29/2005
- Archive Date
- 4/13/2005
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items or services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are requested and a separate written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ), solicitation number FA 7000-05-T-0506, in accordance with FAR Parts 12 and 13. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2001-15. The North American Classification System (NAICS) number is 492210 and the size standard is $21.5M. The proposed contract is a 100% Small Business Set-Aside. LINE ITEM 0001 ESTIMATED UNIT UNIT QTY. ISSUE PRICE CONTRACTOR SHALL PROVIDE 240 EACH $_____ ALL PERSONNEL, MATERIAL, LABOR, SUPPLIES AND EQUIPMENT FOR COURIER SERVICE BETWEEN THE AIR FORCE ACADEMY HOSPITAL AND DESTINATIONS IAW SOW, DATED 25 FEB 05. THE UNIT OF ISSUE: ?EACH?, REPRESENTS ONE TRIP. THE CONTRACTOR SHALL ONLY BE PAID FOR ACTUAL TRIPS PERFORMED AND INVOICES SUBMITTED ON A MONTHLY BASIS. PARTIAL PAYMENTS AUTHORIZED AND REQUIRED Base Year: 1 June 2005 to 31 May 2006 TOTAL $______ LINE ITEM 1001 ESTIMATED UNIT UNIT QTY. ISSUE PRICE CONTRACTOR SHALL PROVIDE 240 EACH $_____ ALL PERSONNEL, MATERIAL, LABOR, SUPPLIES AND EQUIPMENT FOR COURIER SERVICE BETWEEN THE AIR FORCE ACADEMY HOSPITAL AND DESTINATIONS IAW SOW, DATED 25 FEB 05. THE UNIT OF ISSUE: ?EACH?, REPRESENTS ONE TRIP. THE CONTRACTOR SHALL ONLY BE PAID FOR ACTUAL TRIPS PERFORMED AND INVOICES SUBMITTED ON A MONTHLY BASIS. PARTIAL PAYMENTS AUTHORIZED AND REQUIRED Option Year One: 1 June 2006 to 31 May 2007 TOTAL $______ LINE ITEM 1002 ESTIMATED UNIT UNIT QTY. ISSUE PRICE CONTRACTOR SHALL PROVIDE 240 EACH $_____ ALL PERSONNEL, MATERIAL, LABOR, SUPPLIES AND EQUIPMENT FOR COURIER SERVICE BETWEEN THE AIR FORCE ACADEMY HOSPITAL AND DESTINATIONS IAW SOW, DATED 25 FEB 05. THE UNIT OF ISSUE: ?EACH?, REPRESENTS ONE TRIP. THE CONTRACTOR SHALL ONLY BE PAID FOR ACTUAL TRIPS PERFORMED AND INVOICES SUBMITTED ON A MONTHLY BASIS. PARTIAL PAYMENTS AUTHORIZED AND REQUIRED Option Year Two: 1 June 2007 to 31 May 2008 TOTAL $______ COURIER SERVICE STATEMENT OF WORK (SOW) DATED 25 FEB 05 1.1 STATEMENT OF WORK. The Contractor shall provide courier service between US Air Force Academy Hospital (building 4102) and destinations as required by the Government. The contractor shall provide normal and emergency transportation of specimens and/or supplies. 2. SERVICE DELIVERY SUMMARY 2.1 AVAILABILITY. 2.1.1 The contractor shall be available via telephone/pager to perform the services required under this contract 24 hours a day, 7 days a week, 365 days per year, including federal holidays. 2.1.2 Routine courier specimen pick-up shall be available Monday through Friday between 8:00 a.m. and 4:30 p.m. 2.1.3 Emergency specimen pick-up service shall be available upon request. Emergency specimens requests shall be picked-up at the designated location within 1 hour of request. 2.2 PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE NATIONAL COMMAND AUTHORITY OR OVERSEAS COMBATANT COMMANDER. 2.2.1 The contractor shall provide all services in accordance with this contract, and fulfill all required tasks during crisis situations. 2.3 CONTRACTOR FURNISHED ITEMS AND SERVICES. 2.3.1 Except for those items or services stated in section 3.1 to be Government furnished, the Contractor shall furnish all material, labor, supplies, and equipment required to perform this work in accordance with all of its terms. 2.3.2 The Contractor shall be responsible for transporting in such a manner as to ensure the integrity of the specimen where applicable. 2.3.3 The Contractor shall provide emergency transportation of specimens or supplies as requested by the Government. 2.3.4 The Contractor shall respond within 1 hour and deliver packages within 4 hours for non-emergency specimens, and 90 minutes for rush deliveries, including weekends and Federal holidays. 2.3.5 When weather conditions exist which prevent a courier from responding within the allotted time, the laboratory shall be notified via telephone at the time of request as to the estimated time of pickup. 2.4 RECORDS. 2.4.1 The Contractor shall provide the client laboratory with a monthly listing of date, time and cost of each occurrence, as well as total charges for that site. 2.4.2 The Contractor shall complete documentation at time of pickup to expedite correlation of monthly invoices. 2.4.3 Written ?Courier Delivery Reports? shall be received not later than the 15th day of the month following the report period. 2.4.4 The Contractor shall be responsible for creating, maintaining, and disposing of only those records specifically required by provisions of mandatory directives. 2.4.5 The Contractor shall provide to the Government, the original record, or a reproducible copy of any such record, within two working days of receipt of the Government request. 3 GOVERNMENT FURNISHED PROPERTY AND SERVICES. 3.1 The Government will provide adequate containers for isolation and containment of specimens being transported. 3.1.1 Specimens will be sealed in an impermeable plastic container with adequate absorbent material, placed in Styrofoam container with adequate padding to prevent undue specimen movement, and sealed in corrugated cardboard box. 4 GENERAL INFORMATION 4.1 PERSONNEL 4.1.1 POINT OF CONTACT. 4.1.1.1 The Contractor shall appoint a point of contact in writing. The appointed representative shall be responsible for the performance of the work. 4.1.1.2 The name of this person and an alternate(s) who shall act for the Contractor when the manager is absent shall be designated in writing to the Contracting Officer. 4.1.1.3 The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to the daily operation of this contract. 4.1.1.4 The contract manager and alternate must be able to read, write, speak, and understand English. 4.1.2 PERSONNEL REQUIREMENTS. 4.1.2.1 The Contractor shall not employ persons for work on this contract if such employee(s) is identified to the Contractor by the contracting officer as a potential threat to the health, safety, security, general well being or operational mission of the installation and its population. 4.1.2.2 Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing or appropriate badges, which contain the company and employee name. 4.1.2.3 Contractor personnel shall abide by all Air Force/United States Air Force Academy traffic laws, rules, and regulations. 4.1.2.4 The Contractor is cautioned that off duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor?s ability to perform. Their absence at any time shall not constitute and excuse for nonperformance under this contract. 4.1.3 EDUCATION AND TRAINING REQUIREMENTS. 4.1.3.1 The Contractor shall insure employees have current and valid professional certifications before starting work under this contract. 4.1.3.2 Contractor employees that transport medical samples and supplies are required to be satisfactorily trained for Hazardous Material containment and reporting. The Contractor shall provide the United States Air Force Academy Laboratory a copy of employee training certificates prior to the start of this contract and/or subsequent contract option periods. Projected workload. The anticipated workload is 10 to 20 pick-ups per month. The delivery destinations are all within El Paso County, Colorado. The primary locations are Penrose Hospital, Evans Community Hospital, Fort Carson, United States Air Force Academy Cadet Clinic and commercial laboratories located within the City of Colorado Springs legal boundaries. Offerors must comply with all instructions contained in FAR 52.212-1, Instructions to Offerors--Commercial Items, as follows: Contractor shall submit their quotation on company letterhead, provide the solicitation number, offeror?s name, address and telephone number, unit pricing for each line item, an over all total price, cage code, DUNS number, size of business, TAX IDENTIFICATION NUMBER (TIN), and any acknowledgement of solicitation amendments. The provisions at 52-212-2, Evaluation--Commercial Items applies this acquisition. The Government will award contract resulting from this solicitation to the responsive responsible offeror at the lowest price. The provision at 52.212-3 shall be completed electronically on line at http://orca.bpn.gov/publicsearch.aspx The clause at 52.212-4, Contract Terms and Conditions--Commercial Items, with the following addenda applies to this acquisition: FAR 52.252-2, Clauses Incorporated by Reference (Feb 1998) This purchase order incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.mil/, FAR 52.213-3, Notice to Supplier (Apr 1984); FAR 52.217-8, Option to Extend Services (Nov 1999); FAR 52.217-9, Option to Extend the Term of the Contract (Mar 2000) ? fill in (a) within 30 days (b) (c) 36 months; FAR 52.232-18, Availability of Funds (Apr 1984); FAR 52.242-15, Stop-Work Order; FAR 52.245-4, Government-Furnished Property (Short Form) (June 2003); DFARS 252.225-7013, Secondary Arab Boycott of Israel (Jun 1992); DFARS 252.243-7001, Pricing of Contract Modifications (Dec 1991); USAFA 5352.242-9500 (May 2003) Contractor Access to Air Force Installations; Pursuant to the Service Contract Act of 1965, as amended; Wage Determination 1994-2079, Revision 28, dated 08/05/2004 will apply to the solicitation/contract contemplated hereby, Fill in for FAR 52.222-42, Statement of Equivalent Rates for Federal Hires. This statement is for information only. It is not a Wage Determination. EMPLOYEE CLASS: 31100 GRADE: WG 05, MONETARY WAGE $12.96 per hour ? FRINGE BENEFITS: 32.85%. The clause at FAR 52.228-5 and 52.228-10 as prescribed in 28.310 and 28.310(b) are incorporated herein by reference, and supplemented as follows: a. The Contractor shall at all times maintain in full force and effect a policy or policies of insurance providing the following minimum coverage?s: TYPE OF INSURANCE AMOUNT Comprehensive General Liability $200,000 per occurrence. Automobile Liability As required by applicable statues. b. The Contractor shall, upon request, provide evidence satisfactory to the Government of Contractor?s insurance coverage. Health Information Portability and Accountability Act Addendum. Health Information Portability and Accountability Act (HIPPA) Compliance Requirements. During the performance of this Contract, the Contractor agrees to comply with all Health Insurance Portability and Accountability Act (HIPPAA) rules, regulations, and requirements as set forth in the Code of Federal Regulations at 45 C.F. R. part 164 and DoD 6025.18-R, if applicable. This clause incorporates by reference the definitions set forth in DoD 6025.18-R, DL 1.1. Violations of HIPAA may involve the impositions of fines and/or imprisonment. The specific contractor requirements set forth in DoD 6025.18-R include but are not limited to the following: (1.) CONTRACTOR will not use or further disclose protected health information in a manner, which would violate the requirements of DoD 6025.18-R, except that: A. CONTRACTOR may use and disclose such information for the proper management and administration of the CONTRACTOR; and B. CONTRACTOR may provide data aggregation services related to the healthcare operation of the covered entity. (2.) CONTRACTOR shall: A. Not use or further disclose protected health information other than as permitted or as required by DoD Regulation or as required by law. B. Use appropriate safeguards to prevent use or disclosure of the information other than as allowed by DoD 6025.18-R. C. Report to the covered entity any use or disclosure of the information not allowed by DoD 6025.118-R of which it becomes aware. D. Ensure that any person or contractor to whom it provides protected health information received from, or created or received by Contractor on behalf of, the covered entity is subject to or agrees to the same restrictions and conditions that apply to Contractor with respect to protected health information. E. Make available protected health information in accordance with Chapter 11 of DoD 6025.18-R. F. Make available protected health information for amendment and incorporate any amendments to protected health information in accordance with Chapter 12 of DoD 6025.18-R. G. Make available the information required to provide an accounting of disclosures in accordance with Chapter 18 of DoD 6025.18-R. H. Make its internal practices, books, and records relating to the use and disclosure of protected health information received from, or created or received by the business association on behalf of the covered entity, available to the Secretary of Health and Human Services (HHS) for purposes of determining the covered entity?s compliance with HHS regulations. I. At termination of the performance of Contractor functions, if feasible, return or destroy all protected health information received from, or created or received by the Contractor on behalf of, the covered entity that the Contractor still maintains in any form and retain no copies of such information or, if such return or destruction is not feasible, maintain compliance with DoD 6025.18-R and limit further uses and disclosures to those purposes that make the return of destruction of the information infeasible. Any action take should be appropriately documented. (3.) Violation of the terms of the clause is grounds for Termination for Default. CONTRACTOR acknowledges that USAF Academy 10th Medical Group may immediately terminate this contract if 10th Medical Group determines that CONTRACTOR has violated a material term of this provision applicable to HIPAA compliance. (4.) The contractor shall include the substance of this clause in every subcontract, requiring subcontractors comply with the terms of the Health Insurance Portability & Accountability Act of 1996 (HIPAA), Public Law 104-191, and its implementing regulations, including DoD 6025.18-R, if applicable. The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items applies to this acquisition. Additional FAR clauses cited in the clause applicable to this acquisition are: (b) 5, 13, 14, 15, 16, 17, 18, 19, (c)(1) and (c)(2). DFARS 252.212-7001, Contract terms and conditions required to implement status of Executive Orders applicable to Defense Acquisitions of Commercial Items, applies to this acquisition with the inclusion of the following: DFARS 252.232-7003, Electronic Submission of Payment. Written quotations must be received not later than 1300 hours, Mountain Time Zone, 29 March 2005, at the 10th ABW/LGCB, Operational Contracting Office, 8110 Industrial Drive, Suite 200, USAF Academy, CO 80840-2315. Quotations received after this date and time will be considered late in accordance with 52.212-1(f) and will not be evaluated. Written quotations shall be delivered via email or in person to the attention of John Kurko, (719) 333-3948 Contracting Flight/LGCB, 8110 Industrial Drive, Suite 200, United States Air Force Academy, CO 80840. Questions concerning this solicitation should be forwarded via email. The applicable email address is: john.kurko@usafa.af.mil or diana.myles-south@usafa.af.mil. Please refer questions to John Kurko, Contracting Specialist, or Diana South, Contracting Officer.
- Place of Performance
- Address: United States Air Force Academy, CO
- Zip Code: 80840
- Zip Code: 80840
- Record
- SN00769983-W 20050318/050316212051 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's FBO Daily Index Page |