SOURCES SOUGHT
C -- Qualifications for Truckee Office Design
- Notice Date
- 3/1/2005
- Notice Type
- Sources Sought
- NAICS
- 541310
— Architectural Services
- Contracting Office
- Department of Agriculture, Forest Service, R-5 IBET Province, Tahoe N.F., 631 Coyote Street, Nevada City, CA, 95959-2250
- ZIP Code
- 95959-2250
- Solicitation Number
- RFP-IBET-17-05-038
- Response Due
- 3/30/2005
- Archive Date
- 4/14/2005
- Description
- REQUEST for QUALIFICATIONS TRUCKEE OFFICE DESIGN PROJECT DESCRIPTION The United States Forest Service seeks Architectural-Engineering (A&E) Professional Services for the sustainable design of a new Truckee Ranger District Office, Truckee, California. The development of the new Truckee Public Service Center will have this office building and a future Visitor Center as its cornerstone. The overall design principles will consider the Forest Service?s ?Built Environment Image Guide? (BEIG) and reflect the Agency?s values and principles of land stewardship, conservation, and public service. The construction contract is currently planned for advertisement in March of 2006. The successful A&E firm is to demonstrate the values of true integrated design that balances aesthetics, cost, sustainability and reliability; creates environmentally responsible and superior workplaces for civilian Federal employees; and gives public expression to the Agency?s values. The facility will meet Federal Energy Goals, security requirements and current codes governing the design. The Department of Energy?s Federal Energy Management Program (FEMP) is a consultation resource for the government to insure that suitable and appropriate energy conservation measures are proposed and implemented by the design team. The Estimated Construction Cost range of the approximately 10,000 SF building project is $2 million to $3 million. In addition, the A&E firm is responsible for achieving certification that the building meets a minimum standard of Silver as defined by the U.S. Green Building Council?s Leadership in Energy and Environmental Design (LEED?), green building rating system. To meet these standards, the design team must be organized to work together on a cross-disciplinary basis and analyze the project globally to incorporate a cross section of LEED? categories. It should have demonstrable expertise and experience with design strategies and techniques for energy efficiency and sustainable design practices that meet first cost and life-cycle economic criteria. This expertise can be demonstrated by previously documented projects and by partnering with recognized energy and sustainable design experts. The consideration for energy efficiency and environmental quality should begin at the earliest stages of planning and follow through construction and operation. There should be scheduled review of the energy and environmental strategies, for both the building and the site, throughout the design process. The design team should demonstrate expertise and experience in the sustainable design of green buildings, including, but not limited to: 1. Cost-benefit analysis of energy-efficient design strategies for all major systems and components, e.g., lighting, HVAC, building envelope and integrated building design 2. Orientation, thermal mass, & shading, fenestration 3. Energy modeling and simulation tools, e.g., DOE-2, EnergyPlus, Energy 10 4. Daylighting analysis and simulation 5. Electrical lighting, design and control and integration with daylighting 6. Energy-management control systems 7. Commissioning of energy systems following ASHRAE Guideline 1, "Guide for Commissioning of HVAC Systems", 1996 8. Indoor air quality 9. Consideration for efficient operation and maintenance of energy systems 10. Renewable energy systems 11. Documentation of design intent for energy systems performance 12. LEED? experience, Savings by Design incentive program The proposed building should be designed to use at least 30% less energy than the 2005 Title 24 baseline building as defined in LEED?, without sacrificing any performance in the comfort, habitability and health of the occupants. The goal is to achieve the highest LEED? standard considering life cycle and budgetary constraints. The scope of work may include, but is not limited to, the following: Complete architectural and engineering design; including: estimating, acoustic design, lighting, interior design, landscaping, etc.; Survey of the existing conditions; detailed scope verification; Preparation of specifications, CADD drawings, and construction documents; Value engineering; cost analysis; Post construction contract services (PCCS); systems commissioning; Record drawings and construction phase A&E inspection services; Other related services to provide for a completely functional and sustainable facility; Achieving the highest LEED? rating for the project. Analysis of future Visitor Center concept and office expandability. The construction contract is to be procured through a ?best value? source selection process and will incorporate a base contract and options for those elements of work that can be executed within the budget limitations. Drawings shall be created and submitted in native AutoCAD, release 2002 or later. Specifications, reports, databases, and similar items shall be submitted in the latest MSOffice edition available at the time of contract award. DESIGN PHASES The following is an outline of the design process. It shall include, but not be limited to: PRELIMINARY CONCEPTS: This is a presentation of the project at 5-10%. The Architect shall review the project program, the Forest Service?s Built Environment Image Guide (BEIG), special requirements, all available plans, studies, reports, and all relevant information concerning the Town of Truckee?s facility design strategies, development guidelines and codes. The Architect shall hold a design charette involving all interested parties. The Architect shall develop the basic building criteria from which alternative design efforts will begin, including building structural, mechanical and electrical systems, vertical transportation, fire/ life safety, security, accessibility, internal circulation, utility options, landscape and hardscape (public open space) standards/requirements, building materials, and Arts-In-Architecture concepts that promote the Forest Service and local ?culture?. The Architect shall submit a bound report summarizing the Preliminary Concepts information studies, with reduced drawings, sketches and diagrams appropriate to illustrate each concept. Preliminary passive solar, shading, fenestration, daylighting, lighting, plumbing, and HVAC concepts shall be available for integrated design considerations. A complete list of targeted LEED? credits will be available for review. The target LEED? rating (Gold vs. Silver) shall be identified. The Architect shall make a presentation of the Preliminary Concepts in Truckee, California. The presentation will be to the Government?s project team and the tenant representatives with a follow-up working session to discuss and review all schemes. The Government will provide guidance for the final scheme to be developed. FINAL CONCEPTS: This is a presentation of the project at 30% of completion showing the program and functional needs. A more detailed estimate will be required at this stage. Provide an energy audit and analysis relative to LEED?/Title 24 goals for the proposed design. The Final Concept shall be developed in accordance with the directions outlined by the Government?s project team and design prospectus, which may include the selection of one, or a combination of all Preliminary Concepts presented in the previous design phase. Required LEED? design review will be conducted. The Forest Service has planned to prepare a Value Analysis (VA) at this stage and will require additional time to organize and complete this process. The Architect shall participate in the VA conducted by the Forest Service, providing technical information. The Architect shall submit a bound report summarizing the Final Concepts information and studies, with reduced drawings, sketches and diagrams appropriate to illustrate the Final Concept. DESIGN DEVELOPMENT: This is a presentation of the project at 60% of completion. At this time HVAC, electrical, plumbing, communications and other systems will again be fully reviewed. The Design Development documents shall consist of drawings, outline specifications and other materials sufficient to describe the size and character of the project. Submittals will be required for all systems, finishes, modular furniture arrangements and other building elements at this stage. The Architect shall present the Final Concept report and drawings to the Government?s project team in Truckee, California. This presentation, for professional and lay audiences, will focus on basic schematic design issues such as the application of the design prospectus, building efficiency, structure, aesthetics, security, office environment, safety systems and conceptual cost analyses and project duration. The presentation is to include a summary of developmental concepts, which led to the final scheme selection and a summary of how well the final concept achieves the goals and objectives of the project design prospectus. The presentation shall also include value-engineering results. FINAL DESIGN: This is a presentation of the project at 95%. The Architect shall provide Construction Documents (architectural, structural, electrical, mechanical, etc.) based on the final approved Design Development documents. The documents shall be complete and fully coordinated within and between disciplines. The documents shall be biddable, readable, and constructible and shall leave no room for unreasonable additional interpretation. The Architect shall be responsible for all Requests for Information during the site development and construction of the facility. FINAL PROJECT PROPOSAL: 100% completion after all comments and requirements by the government have been met and incorporated into the contract documents. Provide a list of cost estimate assumptions (by specification division). Provide a set of structural calculations, codes used, and other basis for design. Documentation for LEED? credits will be complete. CONSTRUCTION/ PRE-OCCUPANCY: The A&E firm shall provide technical support during the construction phase, including submittal review, interpretation of specification language, intent of design, LEED? credit items, etc. Documentation for LEED? credits will be complete and final certification achieved. After approval by the Project Manager, the Architect shall furnish two (2) sets of final corrected, as-built, construction drawings and one typed manuscript copy of the final corrected specifications as well as CD-ROMs of all drawings and specifications. SELECTION PROCESS This is a Request for Qualifications of A&E Firms/Lead Designers interested in contracting for this work. The A&E Firm as used in this Request means an individual, firm, partnership, corporation, association, or other legal entity permitted by law to practice the profession of architecture or engineering that will have contractual responsibility for the project design. The Lead Designer is the individual, or the team of designers, who will have primary responsibility to develop the concept and the project design. The principal designer shall be an architect with LEED? accreditation. Proposed MEP consultants shall also have LEED? accreditation. The A&E selection will be completed in two stages as follows: In STAGE I, interested firms will submit portfolios of accomplishment that establish the design capabilities of the Lead Designer and Design Firm. In STAGE II, short-listed firms will be interviewed and will be required to make an oral presentation. STAGE I: The first stage will establish the architectural capabilities and experience of the Lead Designer and the firm. The mechanical/electrical engineering requirements are a large portion of the total scope of this project but those disciplines will be evaluated in STAGE II. In the first stage, a short list minimum of three (3) A&E design firms will be selected for continuation into the second phase. The short list will be based on the A&E design firm?s submittal in response to this Request. The A&E design firm will provide specific evidence of its capabilities to deliver design excellence, and will express its design approach and philosophy. The documentation will be in an 8 ?? x 11? format. The assembled Stage 1 portfolio should be no more than ?? thick. Qualifications submitted by each firm will be reviewed and evaluated based on the following criteria: (1) LEAD DESIGNER?S PROFILE (25%): Professional qualifications necessary for satisfactory performance of required services. Submit a biographical sketch including education, professional experience, LEED? accreditation, recognition for design efforts and familiarity with design codes. Identify and describe areas of responsibility and commitment to this project. Demonstrate experience in planning, facilitating, and reporting on design charrettes. Describe familiarity with emerging technologies, such as high-performance glazing, waste energy recover, new thermal comfort standards, HVAC controls to improve personal control, systems for collection of recyclables, etc. (2) COMMERCIAL OFFICE DESIGN EXPERIENCE (25%): Specialized experience and technical competence in the type of work required. Submit evidence of successful sustainable design and LEED? certification of commercial office projects. Include a discussion of design challenges as well as the resolution(s) and lead designer?s philosophy, responsibility, and influence on the design team. Demonstrate an understanding of specifying and implementing enhanced ?whole-building? commissioning and quality assurance processes. (3) ORGANIZATION AND DELIVERY (25%): Capacity to accomplish the work in the required time. Illustrate factors affecting the ability to deliver on time and on budget. State how the overall design, including approach to public architecture (BEIG), the challenge and opportunities specific to sustainable design (LEED?), etc. will be accomplished within the time schedule. Submit a written description of the design team organization. Describe how the design will be accomplished, including integrated design processes and procedures, decision-making authorities, and how partnerships with interested parties will be achieved. (4) PAST PERFORMANCE ON DESIGN (15%): Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. The A&E design firm shall submit evidence of relevant projects, attributable to the lead designer. The narrative shall demonstrate design quality criteria and discuss how design constraints were dispatched in the design solution. Clearly describe the design process in which decisions at each phase were evaluated, with appropriate tools used to track performance schedules. (5) LOCAL DESIGN EXPERIENCE (10%): Location in the general geographic area of the project and knowledge of the locality of the project. Submit specific experience and evidence of design projects in high Sierra Mountain snow climates. Illustrate pertinent criteria that would be important to facility design in the Truckee area, including climate, indigenous landscaping, etc. Describe any experience with local agencies, groups of other contacts within the Truckee/Tahoe area. STAGE II: A project prospectus will be sent to the short-listed firms during the Stage II selection process, outlining the occupant?s intent and principles behind the project, space needs, design and expansion considerations, finishes and other items to be incorporated by the designer. These firms will be asked to submit more detailed information indicating each member of the design team, including all outside consultants. The firms will be required to complete Standard Form 330 Architect Engineer Qualifications Parts I and II that reflect the entire design team. Continuity of key personnel for the duration of the project will be essential. The SF 330 may be obtained from http://www.gsa.gov. Along with the Stage I short-list announcement, the Government will establish the due date for these submittals and provide detailed selection and evaluation criteria. The Government plans to conduct oral presentations and interviews of the short-listed firms at a time and place to be determined and described in the shortlist notification. The oral presentation will be convened where candidates should be prepared to discuss all aspects of the criteria indicated above and to demonstrate their ability to fulfill all project requirements. Emphasis will be placed on the design team?s understanding of the unique aspects of the project, their design philosophy, project management process, and quality assurance plan. An Evaluation Board will ask questions covering the project, including energy objectives and other LEED? credit goals. Responses to the evaluation criteria and interview questions, as well as the oral presentation, will be used to rank the A&E teams. It is not necessary to re-submit information submitted in Phase I. All firms need to be cognizant that an award is planned for June 2005. The contract for A&E services will be awarded pending availability of funds. This procurement is open to both large and small business concerns in accordance with the Small Business Competitiveness Demonstration Program. Firms having the capabilities to perform the services described herein are invited to respond by submitting the requested information for Stage I only 1) a letter of interest, 2) portfolio and narrative information fully demonstrating the firm?s capabilities and experience and 3) a modified SF 330 (just information relating to the key designer and lead design firm). To be considered, responses must be received by 4:00 p.m. PST, March 30, 2005, to the Tahoe National Forest, 631 Coyote Street, Nevada City, CA 95959; Attention: Diane Jones, when responding to this announcement. The following information must be on the outside of each submittal package: (1) Solicitation number and title, (2) Due date, and (3) Closing time. Late responses are subject to FAR provision 52.215.1. Respondents should fully address their capability with regard to each of the above stated minimum requirements and evaluation factors. The top ranked firms will be recommended for development of Stage II proposals and interviews based on their written response to this announcement. The proposed contract is not set aside for small business. This is not a request for a fee proposal. Point of Contact Henry Hansen, Contracting Officer, Phone (530) 478-6122, Fax (530) 478-6126, E-mail: mailto:hrhansen@fs.fed.us- Diane Jones, Contract Assistant, Phone (530) 478-6125, Fax (530) 478-6126, E-mail: mailto:djjones@fs.fed.us John Kubitschek, Civil Engineer, Phone (530) 478-6186, Fax (530) 478-6109, E-mail: jkubitschek@fs.fed.us
- Place of Performance
- Address: Truckee, California
- Zip Code: 96161
- Country: USA
- Zip Code: 96161
- Record
- SN00760062-W 20050303/050301211702 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
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