MODIFICATION
70 -- DODIIS VOIP EQUIPMENT
- Notice Date
- 1/29/2005
- Notice Type
- Modification
- NAICS
- 334210
— Telephone Apparatus Manufacturing
- Contracting Office
- Other Defense Agencies, Defense Intelligence Agency, Virginia Contracting Activity (ZD50), 200 MacDill Boulevard Post Office Box 46563, Washington, DC, 20035-6563
- ZIP Code
- 20035-6563
- Solicitation Number
- HHM402-05-R-0007
- Response Due
- 2/8/2005
- Archive Date
- 2/23/2005
- Description
- Potential offerors are responsible for acknowledging all amendments to this combined synopsis/solicitation. The purpose of this amendment is to incorporate addendum to FAR Provision 52.212-1, INSTRUCTION TO OFFERORS ? COMMERCIAL ITEMS (JAN 2005) as follows: ADDENDUM TO 52.212-1, INSTRUCTION TO OFFERORS ? COMMERCIAL ITEMS (JAN 2005) Add paragraph (k), Preparation of Proposal. 1. This section specifies the format that offerors shall use in this Request for Proposal (RFP). The intent is not to restrict the offerors in the manner in which they will perform their work, but rather to ensure a certain degree of uniformity in the format of the response for evaluation purposes. 2. The offerors?s proposal, as a minimum, shall consist of, technical proposal, past performance information, price proposal, and a signed SF 1449. The offeror shall acknowledge all amendments and complete the necessary fill-ins and certifications in provisions 52.212-3 and return in their entirety with proposals. The Government contemplates incorporating the price proposal and technical proposal into any resulting contract. The Government, at its discretion, may incorporate all or portions of an offeror?s proposal at contract award. 3. The offeror?s proposal shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their experience and will base its evaluation on the information presented in the offeror?s proposal. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion. 4. The proposal must include all data and information requested by the Instructions To Offerors (ITO) and must be submitted in accordance with these instructions. The offer shall be compliant with the requirements as stated in Statement of Objectives (SOO). Non-conformance with the instructions provided in this section may result in offeror?s proposal being determined unacceptable. 5. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal shall not simply rephrase or restate the Government?s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. 6. Proposal Format and Content. i. Paper, Page Size and Format. Page size shall be 8.5 x 11 inches. Pages shall be single-spaced. Use at least 1 inch margins on the top, bottom and side margins. ii. Text Spacing and Type. Except for the reproduced sections of the solicitation document, the text size shall be no less than 12 point. Pages shall be numbered sequentially by section. iii. Illustrations and Tables. Tables, charts, graphs, diagrams and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible and shall not exceed 8.5 x 11 inches. Foldout pages shall not be used. For tables, charts, graphs and figures, the text shall be no smaller than 16 pitch. Elaborate formats, bindings or color presentations are not required. Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are not required and neither are they desired. iv. Number of Copies/Page Limits. The offeror shall prepare the proposal in three parts as follows: (1) Technical Capability shall be no more than 25 pages; (2) Relevant Past Performance shall be no more than 3 pages; (3) Cost/Price shall not have a maximum page limit. The ?original? proposal shall be clearly marked. The titles and contents of the sections shall be as defined in the table, all of which shall be within the required page limits and with the number of copies specified. When both sides of a sheet display printed material, it shall be counted as 2 pages. Pages exceeding this page limitation set forth will not be read or evaluated and will be removed from the proposal. 7. Distribution. Proposals shall be mailed to the following address: Virginia Contracting Activity (AE-2A), Attn: Ms. Lynda Cave, 200 MacDill Blvd, Bolling AFB DC 20332-5100; emailed: brunilda.cave@dia.mil or faxed to 202-231-2831. 8. Special Instructions. i. Part II ? Technical Proposal Section (A) Offerors shall submit a six column matrix, incorporating Appendix A, DODIIS VOIP Technical Requirements as the first column and adding the subsequent column headings: Hardware Components, Hardware GA Dates, Software Release, Software Release GA Date and Description of How Requirement is Fully Compliant by the proposed VOIP system. The matrix shall be used as a tool to demonstrate the offerors compliance with each of the technical specifications. Failure to provide the matrix will deem the contractor as non-responsive and therefore unacceptable. ii. Part I ? Past and Present Performance Information Section. The Government will evaluate the quality and extent of offeror?s experience deemed relevant to the requirements of this RFP. The Government will use information submitted by the offeror and other sources such as the Federal Government offices and commercial sources, to assess experience. Provide a list of at least three (3), but no more than five (5), of the most relevant contracts performed for Federal agencies and commercial customers within the last 3 years of this solicitation closing date that demonstrate your ability to perform the proposed effort. Relevant contracts as defined under Evaluation Procedures for past performance. Past performance demonstrating experience in pure IP deploying will be given a rating. Offerors with no relevant past or present performance history shall receive the rating ?neutral?, meaning the rating is rated neither favorable nor unfavorably. iii. PART III? Cost/Price Section. (A) Provide a complete design for the proposed VoIP system. The complete design must be based on the technical requirements listed in the Statement of Objectives (SOO) document, Appendix A, DoDIIS VoIP Technical Requirements, and the following information listed below: (1) All core VoIP infrastructure hardware, software, and associated licensing cost for 30,000 users (6,000 IP phones per RSC) (2) Failover architecture for 30,000 IP phones and associated licensing cost (3) Voice mail for 10,000 users (2,000 users per RSC location) (4) 2000 IP phones (5) 2000 IP phone licenses (6) Annual maintenance cost of all hardware and software (7) 24x7 telephonic maintenance support (8) On-site personnel maintenance support as required (9) Design and pricing shall not include use of exisitng VoIP GFE for existing operational networks (B) Insert proposed unit and extended prices for each item in format listed in Appendix B, VOIP Cost Table. The offeror shall include an itemized list of proposed equipment with unit and total pricing. Any offeror, which fails to cite a price for each item, or fails to make an entry, which indicates an item will be provided at no charge, will be rejected as non-responsive to this solicitation. Only firm-fixed price offers will be evaluated. Add Paragraph (l), Government Contract Files, the Government will retain one copy of all unsuccessful proposals. Unless the offeror provides written request otherwise, the Government will destroy extra copies of such unsuccessful proposals. After contract award, unsuccessful proposals will be destroyed except for one copy, which will be retained with the contract file. (1) EVALUATION PROCEDURES. (i) Relevancy: The Government will perform an independent determination of relevancy of the data provided or obtained. IAW AFFARS 5315.305(a)(2), the main assessment of relevancy focuses on and targets performance relevant to technical capability and price. Relevancy will also take into account the offeror?s experience in performing similar functions under a single contract. A relevancy determination of the offeror?s present/past performance (which includes, if applicable, the extent of its subcontractors? and teaming partners? involvement) will be made. The Government will consider an offeror?s contracts in aggregate in determining relevancy, should the offeror?s present and past performance lend itself to this approach. For example, an offeror?s work experience on three present/past contracts may, by definition, represent only a semi-relevant technical effort and/or a relevant price effort when each contract is considered as a stand-alone effort. However, when said contracts are performed concurrently (in part or in whole) and are assessed in aggregate, the work more accurately reflects a very relevant effort in terms of technical and/or relevant in price. The following relevancy criteria apply: Very Relevant: Present/past performance programs involved the magnitude of effort and complexities, which are essentially what this solicitation requires and are currently ongoing or were completed within the last 3 years of this solicitation closing date. For example, exceeds total VOIP system IP user deployment (60,000 and above pure IP phones) Relevant: Present/past performance programs involved less magnitude of effort and complexities, including most of what this solicitation requires and were completed within the last 3 years of this solicitation closing date. For example, total VOIP system IP user deployment (50,000-59,000 pure IP phones) Semi-Relevant: Present/past performance programs involved much less magnitude of effort and complexities, including some of what this solicitation requires and were completed within the last 3 years of this solicitation closing date. For example, total VOIP system IP user deployment (30,000-49,000 pure IP phones) Not Relevant: None of the above. (ii) Recency: Present/past performance programs currently ongoing or completed within the last 3 years of this solicitation closing date. Ongoing programs must have started no less than 6 months ago. (c) Price Factor Assessment: The offerors deemed technically acceptable will then be ranked according to price, lowest to highest. This factor will not receive a rating. (2) DESCRIPTION OF FACTORS. (a) Description of Factor 1 - Technical Capability: (1) The technical team will evaluate the technical proposals based on an acceptable/unacceptable standard. Discussions/negotiations may be held on technical proposals. Each technical proposal will be reviewed and a determination shall be made as to whether it is acceptable or unacceptable based on the evaluation criteria described herein. If a technical proposal is determined unacceptable, the offeror will be excluded from the competition and they will not progress to the next round of evaluations. (A) This factor evaluates the offeror?s proposed technical capability to effectively accomplish the objectives set forth in the SOO. Note: Evaluation will be based on IP technology only. Other technologies than IP will not be considered. (B) The standard is met when the contractor demonstrates it products compliance in Appendix A, DODIIS VOIP Technical Requirements. All requirements will be validated and scored as follows: EXCELLENT - Exceeds specified capability in a beneficial way to the agency and has a high probability of satisfying the requirement; has no significant weakness. SATISFACTORY - Meets evaluation standards; has good probability of satisfying the requirement; any weaknesses can be readily corrected. MARGINAL - Fails to meet evaluation standards; has low probability of satisfying the requirement; has signficant deficiencies. UNACCEPTABLE - Fails to meet the minimum requirement. (b) Description of Factor 2 ? Past and Present Performance Factor: (1) This factor identifies and reviews relevant present and past performance, and then makes an overall assessment of the Government?s confidence that the offeror will successfully perform the effort described in the RFP, based on the offeror?s demonstrated present and past performance. The offeror?s proposal shall address performance in related functions of at least three (3), but no more than five (5), of the most relevant current and past contracts performed for Federal agencies and commercial customers within the last 3 years of this solicitation closing date in the area of deploying pure IP phones. (2) In evaluating this factor, the Government will use the past performance information gathered from offeror(s)' provided references. Verification of past performance information may be handled telephonically. Furthermore, the Government reserves the right to use data independently obtained from other Governmental and commercial sources, other customers known to the Government, consumer protection organizations, and others who may have useful and relevant information. (3) Offeror is cautioned to submit sufficient information and in the format specified in Addendum to FAR Clause 52.212-1, Instruction to Offerors?Commercial Items. Offeror?s may be asked to clarify certain aspects of their proposal (for example, the relevance of past performance) or respond to adverse past performance information to which the offeror has not previously had an opportunity to respond. Communication conducted to resolve minor or clerical errors will not constitute discussions and the contracting officer reserves the right to award a contract without the opportunity for proposal revision. (c) Description of Factor 3 - Price Factor: (1) This factor will evaluate the cost proposal to determine the ranking of the proposed total price. (2) An offeror?s proposed price will be determined by multiplying the quantities identified in Appendix B, VOIP Cost Table by the proposed unit price for each contract line item number (CLIN) to confirm the extended amount for each CLIN. All responsible offers that conform to the solicitation requirements will be ranked according to price, from overall low to high. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision)
- Place of Performance
- Address: Bolling Air Force Base, Washington DC
- Zip Code: 20340
- Country: USA
- Zip Code: 20340
- Record
- SN00742580-W 20050131/050129211636 (fbodaily.com)
- Source
-
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