SOLICITATION NOTICE
J -- Maintenance, Repair & Upgrade of Base Traffic Control System
- Notice Date
- 9/25/2004
- Notice Type
- Solicitation Notice
- NAICS
- 238210
— Electrical Contractors
- Contracting Office
- Department of the Air Force, Air Force Space Command, 21CONS (Bldg 982), Base Support Flight 700 Suffolk Street, STE 1200, Peterson AFB, CO, 80914-1200
- ZIP Code
- 80914-1200
- Solicitation Number
- FA2517-04-T-5004
- Response Due
- 9/28/2004
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2001-24. This is a small business set-aside. The North American Industry Classification System code is 238210 at a $12 Million size standard. LINE ITEM 0001: Provide Monthly Maintenance Non-Personal service to provide maintenance, repair & upgrade of Base Traffic Light Control System in accordance with (IAW) the attached Performance Work Statement (PWS) dated 14 September, para 1.3. IAW para 1.3.4, on a semi-annual basis (October/November and April/May) relamp and clean all lights in appropriate intersections. QTY: 12 Months, UNIT PRICE: $______________, EXTENDED PRICE: $ _________________ LINE ITEM 0002: Emergency Calls ? IAW PWS Emergency calls are estimated to total 10 for the duration of the contract. IAW PWS dated 14 September 2004, para 1.4 QTY: 10 Lump Sum, UNIT PRICE: $______________, EXTENDED PRICE: $________________ LINE ITEM 0003: Parts, Repair & Upgrade IAW PWS dated 14 September 2004, para 1.5. QTY: 1 Lump Sum, UNIT PRICE: $______________, EXTENDED PRICE: $________________ LINE ITEM 0004: Monthly Report ? Provide Report IAW para 1.10 of the PWS QTY: 12 Months, Not Separately Priced ? Reference DFARS Clause 252.204-7002. INSPECTON AND ACCEPTANCE TERMS: Supplies/services will be inspected by Quality Assurance personnel and accepted at job site. NOTICE TO OFFERORS: Funds are not presently available for this project. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. PERFORMANCE WORK STATEMENT: MAINTENANCE, REPAIR, AND UPGRADE OF BASE TRAFFIC LIGHT SYSTEM 1. DESCRIPTION OF SERVICES. Provide all management, tools, supplies, equipment and labor necessary to maintain, repair, and upgrade the Traffic Light Control System at Peterson AFB Colorado, as detailed in this Performance Work Statement (PWS) and in accordance with the ?Manual on Uniform Traffic Control Devices (MUTCD), federal, state, and municipal transportation laws, commercial practices, and manufacturer?s specifications. Estimated requirements are listed in Appendix A, Estimated Workload Data. 1.1 COORDINATING TRAFFIC SAFETY AND LAW ENFORCEMENT OPERATIONS. When any repair at a signal intersection requires that the controller be disconnected, the contractor will place a ?STOP? sign on each approach to the intersection as a temporary means of regulating traffic. Signs will be removed upon completed repair. Contractor will contact the Security Forces Law Enforcement Desk, ([719] 556-4000) to report the changes in status of the intersection due to altered controls. 1.2 SCHEDULING SERVICES. Contact the Quality Assurance Evaluator (QAE) at 21 CES/CEOFC, Electric Shop, ([719] 556-1461, 556-1453 or cell 491-3188) at least one (1) week in advance of actual performance date to schedule routine maintenance. 1.3 MAINTENANCE SERVICES. Perform Preventive Maintenance Inspections (PMIs) monthly on each traffic signal in the traffic control system identified in Appendix B to ensure reliable and continuous operation. The maintenance work will be in accordance with the U.S. Department of Transportation Federal Highway Administration?s ?Manual on Uniform Traffic Control Devices?(MUTCD), state and local transportation codes, commercial practices, or manufacturer?s specifications, so that the traffic signals remain in reliable operating condition until the next scheduled maintenance. Routine maintenance procedures will consist of, but are not limited to, the following: 1.3.1 Model 170 Controller and Cabinet Diagnosis Test. Perform maintenance as specified in Sections G and H of the Safetran Traffic Systems, Inc., Maintenance Manual. Every six months, clean or replace filters and install software updates as necessary. Every month, correct software inputs for traffic flow; correct computer time clocks; verify circuits; verify lightning protection and stand-by power circuits; and provide a printed maintenance record of the diagnostic test by connecting a printer to the controller through modem or direct tap from the microcomputer?s output port. 1 .3.2 Inspect all crosswalk/pedestrian switches monthly. 1.3.3 Make monthly recommendations to keep the system up to original equipment manufacturer?s (OEM) standards to include, but not limited to, detection components, microcomputer (hardware), cable plant, deconflictor and programmable read-only memory (PROM) modules. 1.3.4 Relamp and clean all lights in appropriate intersections every six months, in the October/November and April/May timeframe, during the monthly maintenance visit. Light bulbs will be provided by the Contractor. Any relamping required between maintenance periods will be accomplished by Base Civil Engineering. 1.4 EMERGENCY SERVICE CALLS. When an emergency traffic light repair is required during duty hours, the Electric Shop Supervisor will call the contractor and annotate the call log. In the case of after duty hours, on weekends or holidays, the Civil Engineering Service Call Desk will call the stand-by electrician who will assess the situation and notify the Electric Shop Supervisor who will contact the contractor. The Contractor will respond WITHIN FOUR (4) HOURS after notification and repair the traffic light control system to its original capability (See Para 4.3.3.). This may require replacement of hardware, firmware or software priced under the Repair and Upgrade (Parts) Contract Line Item Number (CLIN). 1.5 REPAIR AND UPGRADES. Repair-by-replacement or install new components under a separate Repair and Upgrade Contract Line Item Number (CLIN). Individual jobs will require a separate proposal from the contractor and approval, or modification of the contract if additional funds are required, by the Contracting Officer (CO) before repair or upgrade begins. 1.5.1 Repair-by-replacement or install OEM-certified system improvements. Contractor will install components and hardware to include, but not limited to: 1.5.1.1 Cabinets 1.5.1.2 Microcomputer 1.5.1.3 PROM Module(s) 1.5.1.4 Deconflictor 1.5.1.5 Traffic Sensors (Video Image Detection) 1.5.1.6 Signal Faces and Lenses 1.5.1.7 Crosswalk Lights and Controls (pedestrian detectors) 1.5.1.8 Signal Poles, Mounting Brackets and Associated Hardware 1.5.2 Provide maintenance to honor OEM warranty for newly installed components. Notify the government of revised PMIs and service. Document PMIs in inspection logs and reports. 2 SERVICE DELIVERY SUMMARY. Performance Objective PWS Para Performance Threshold 1. Routine Maintenance 1.3; 1.3.1;1.3.2; 1.3.3;1.3.4 Performs monthly maintenance to keep traffic light systems operational. No more than 3 incidents of faulty traffic signals per month. 2. Emergency Service Calls 1 .4 Contractor responds within allotted time frame and repairs traffic light system to an operational state. No discrepancies allowed. 3. Repair and Upgrades 1.5; 1.5.1;1.5.2 Repairs or upgrades are completed and tested within required time frame and meet the PWS standards. No discrepancies allowed. 3 GOVERNMENT-FURNISHSED PROPERTY/SERVICESIEQUIPMENT. Traffic Lights on Peterson AFB are listed in Appendix B, Traffic Light Locations. 4 GENERAL INFORMATION. 4.1 QUALITY CONTROL. Develop and maintain a quality program to ensure services are performed in accordance with the MUTCD, state and local transportation codes, commercial practices, or manufacturer?s specifications. Develop and implement procedures to identify and prevent defective services from recurring. As a minimum, develop quality control procedures that address the areas as identified in Paragraph 2, Service Delivery Summary. 4.2 QUALITY ASSURANCE. The government will periodically evaluate the contractor?s performance by appointing a Quality Assurance Evaluator and alternate (QAE) to monitor performance to ensure services are received. The government QAE will evaluate the contractor?s performance through intermittent on-site inspections and receipt of complaints from base personnel. 4.3 HOURS OF OPERATION. 4.3.1 NORMAL DUTY HOURS. Routine maintenance services required under this contract will be accomplished during the following hours: 7:30 a.m. and 3:30 p.m. Monday through Friday. 4.3.2. HOLIDAYS. Routine maintenance and repair work will not be required on the following holidays or any holidays observed in lieu thereof: New Year?s Day (January) Labor Day (September) Martin Luther King Day (January) Columbus Day (October) President?s Day (February) Veterans? Day (November) Memorial Day (May) Thanksgiving Day (November) Independence Day (July) Christmas Day (December) 4.3.3 EMERGENCY SERVICES. On occasion, there may be an emergency requirement to repair a traffic light(s) after duty hours, on a weekend, or a holiday when safety becomes an issue. The Contractor will respond regardless of the time of day or day of week, including Federal holidays, WITHIN FOUR (4) HOURS after notification by the Contracting Officer or his/her designated representative (See Para 1 .4.). 4.4 SECURITY REQUIREMENTS. The Contractor and all employees will comply with all Peterson AFB security requirements imposed by the Installation commander at all times while on the premises. Contractor will obtain all necessary passes, decals, badges or other items required for access to Peterson AFB. 4.4.1 Base Access. Contractor will send a letter to the Contracting Officer on company stationery including address, telephone number, and contract number listing employees, with their social security number and duty hours, requiring access to Peterson AFB. After approval, letter will be on file with the Security Forces at the Visitor?s Control Center, Bldg 1820. 4.4.2 Contractor employees will apply for vehicle pass and individual identification badge at the Peterson AFB Security Forces Squadron Visitor?s Control Center, Bldg 1820 upon employment after access letter is on file with the Security Forces. Passes may be picked up Monday through Friday prior to 3:30 p.m. No appointment is necessary. All personnel operating a Privately Owned Vehicle (POV) on Peterson AFB will obtain a vehicle registration pass. Proper state registration, proof of insurance, and a valid drivers license are required in order to register the vehicle and drive on base. Upon completion or termination of the contract, or termination of a contractor employee, the Contractor will surrender any identification badges and vehicle identification to the Contracting Officer the following workday. 4.5 PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE NATIONAL COMMAND AUTHORITY OR OVERSEAS COMBATANT COMMANDER. According to Department of Defense Instruction (DODI) 3020.37, it is determined that all services to be performed under this contract are essential for performance during crisis unless otherwise directed by an authorized government representative. 4.6 SPECIAL QUALIFICATIONS. Contractor employees will be certified by Safetran Traffic Systems, Inc., in the installation and repair of Model 170 Traffic Light System. The contractor will have a minimum of five (5) years experience working with the specific Safetran model being serviced under this contract. 4.6.1 The contractor will be knowledgeable of the requirements specified in the current addition of the U.S. Department of Transportation?s ?Manual on Uniform Traffic Control Devices? to include: 4.6.1.1 Regulatory Signs (Part II) 4.6.1.2 Signals (Part IV) 4.6.1.3 Traffic Control for Street and Highway Construction, Utility and Emergency Operations (Part VI) 4.7 RECORDS. Prepare and submit a written report within five (5) workdays of the monthly inspection or any emergency service call. The report will identify each traffic signal by location, maintenance or repair work performed, list of all parts used, date of inspection/repair, name of inspector, the printer copy of the Diagnosis Test (when applicable), equipment condition, and any corrective action necessary. Send report to 21 CES/CEOFC, 580 Goodfellow Street, Peterson AFB, CO 80914-2370. 5. APPENDICES. APPENDIX A ESTIMATED WORKLOAD DATA 1. ROUTINE MAINTENANCE. Contractor will perform monthly (12) Preventative Maintenance Inspections (PMIs) per contract year. 2. EMERGENCY SERVICE CALLS. The Government estimates approximately ten (10) emergency calls per contract year. 3. REPAIR AND UPGRADE. As required and approved by Contracting Officer or contract modification. APPENDIX B GOVERNMENT-FURNISHED PROPERTY/SERVICES/EQUIPMENT TRAFFIC LIGHT LOCATIONS ITEM LOCATION ESTIMATED QUANTITY I Peterson Blvd at Paine Street 8 phase 1 Each 2 Peterson Blvd at Otis Street 8 phase 1 Each 3 Peterson Blvd at Stewart Street 8 phase 1 Each 4 Peterson Blvd at Selfridge Street 4 phase 1 Each 5 Stewart Street at Paine Street 8 phase 1 Each APPENDIX C BASE MAP (provided after award). FAR PROVISIONS: The provisions at 52.212-1, Instructions to Offerors-Commercial Items and 52.212-3, Offerors Representation and Certifications-Commercial Items are hereby incorporated. Offeror must include, with its offer, a completed copy of FAR provisions 52.212-3, 52.222-22 and 52.225-4 in full text. Clause 52.212-2, Evaluation Commercial Items applies to this solicitation, specifically the following criteria: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforms to the solicitation and whose price is determined most advantageous to the Government. FAR CLAUSES: The clause at 52.212-4, Contract Terms and Conditions-Commercial Items is hereby incorporated. Addendum to FAR Clause 52.212-5 applies to this acquisition, specifically the following cited clauses: 52.219-6, 52.219-8, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.225-1, 52.225-13, 52.225-15, 52.225-16, 52.232-33, 52.239-1, 52.222-41, 52.222-44. The following FAR, DFAR and AFFAR Clauses are incorporated by reference: 52.204-7, 52.219-1 Alt I, 52.232-18, 52.233-3, 52.236-7, 52.237-2, 52.237-3, 52.242-15, 52.246-15, 52.247-34, 252.204-7002, 252.204-7003, 252.204-7004 Alt A, 252.223-7006, 252.243-7001, 252.246-7000, 5352.223-9000, 5352.223-9001 and 5352.242-9000. Addendum to DFAR Clause 252.212-7001 applies to this acquisition, specifically the following cited clauses: 52.203-3, 252.225-7001, 252.225-7036, 252.227-7015, 252.227-7037, 252.232-7003. Addendum applies to the following clauses is listed: 52.222-42: THIS IS FOR INFORMATION ONLY: IT IS NOT A WAGE DETERMINATION: Employee Class: Electronics Technician, Maintenance II, Monetary Wage-Fringe Benefits: WG-9, $16.56, 52.233-2: 21 CONS/LGCAB 580 Goodfellow St, Bldg 1324 Peterson AFB, CO 80914-1648, 52.252-1 and 52.252-2: http://farsite.hill.af.mil/, 52.252-5 and 52.252-6: Defense Federal Acquisition Regulation, Chapter 2. Submission of Invoices Commencing 30 June 2004, invoices will be submitted electronically through Wide Area Work Flow. Scanned documents are acceptable if they are part of an electronic payment request. The accepted electronic forms for transmission are? (a) Wide Area WorkFlow-Receipt and Acceptance (see website ? https://wawf.eb.mil); (b) Web Invoicing System (see website ? https://ecweb.dfas.mil); and (c) American National Standards Institute (ANSI) X.12 electronic data interchange (EDI) formats (see website ? http://www.X12.org for information on EDI formats; see website ? http://www.dfas.mil/ecedi for EDI implementation guides). REMITTANCE ADDRESS: ______________________________ ______________________________ ______________________________ ______________________________ ______________________________ The incorporated Wage Determination 1994-2079, revision 28, dated Aug 05, 2004, is applicable. All responses must be received no later than 4:00 P.M. EST on 28 Sep 04 to 21CONS/LGCAB, 580 Goodfellow St, Bldg 1324 Peterson AFB, CO 80914-1648 by mail or facsimile at 719-556-4752. An official authorized to bind your company shall sign the offer. To be eligible for an award, all contractors must be registered in the Central Contractor Registration (CCR). A contractor can contact the CCR by calling 1-888-227-2423 or e-mail at www.ccr.gov. The FAR clause web sites are http://farsite.hill.af.mil or www.arnet.gov. Questions concerning this solicitation should be addressed to Darrell Ross, Contract Specialist, Phone (719) 556-7995, FAX (719) 556-4752, E-mail to darrell.ross@peterson.af.mil.
- Place of Performance
- Address: Peterson AFB, CO
- Zip Code: 80914
- Country: USA
- Zip Code: 80914
- Record
- SN00682117-W 20040927/040925211635 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's FBO Daily Index Page |