SOLICITATION NOTICE
V -- FY05 Air support
- Notice Date
- 9/18/2004
- Notice Type
- Solicitation Notice
- NAICS
- 481219
— Other Nonscheduled Air Transportation
- Contracting Office
- Other Defense Agencies, U.S. Special Operations Command, USASOC, ATTN:E-2929, Fort Bragg, NC, 28310
- ZIP Code
- 28310
- Solicitation Number
- H92239-04-T-0062
- Response Due
- 9/28/2004
- Archive Date
- 10/13/2004
- Description
- 17(i). This is a combined synopsis/solicitation in accordance with the format in FAR Subpart 12.6, and FAR 13 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. 17(ii). The solicitation number H92239-04-T-0062 is issued as a Request for Quotation (RFQ). 17(iii). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2001-24. 17(iv) This procurement is unrestricted. All responses from responsible sources will be fully considered. 17(v). This action is to provide contract air support for the US Army Special Operations Command at various locations (Fort Bragg, Shannon Airfield and Fort AP Hill, VA) for the period 1 October 2004 though 30 September 2004. CLIN 0001 ? 225 Estimated Flight Hours. This support will provide augmentation to air support provided to the command by military aircraft. 17(vi) 1. GENERAL. 1.1. SCOPE OF WORK. The contractor shall provide all direct labor, material, transportation, supervision, fixed wing aircraft, administration requirements for conducting air operations and all other items and services (not specifically identified herein to be Government-furnished), necessary to perform Air Support Services for Government directed parachute operations in accordance with DOD Directive 4500.53, Under Secretary of Defense Memorandum, Requirements for Airdrop Operations, 31 Jan 03, Army Regulation (AR) 95-1, USSOCOM Directive 350-8, Fort Bragg Aviation Standard Operating Procedures (SOP), Code of Federal Avaition Regulations (CFAR) Part 91, 105, and 119 as applicable, USASOC Supplement to AR 95-1, (CFAR) Part 135/AMC/SOA and USASOC Policy, as applies, for U.S. Army John F. Kennedy Special Warfare Center and School (USAJFKSWCS), at Shannon Airfield, Fort AP Hill, VA, Fort Bragg, North Carolina and other sites in the Southeastern U.S. as designated by the Government. The contractor shall perform to the standards specified throughout this PWS and the standard generally acceptable to the commercial Aviation Industry performing related or similar requirements. 1.2. SPECIFICATIONS. Air Support Services support shall be provided as an augmentation to Air Support Operations (ASO) conducted by U.S. Government-owned [military] Government operated aviation assets. The schedule of Air Support Services shall be provided to the contractor by an authorized Government representative as is required to satisfy USAJFKSWCS mission needs and in accordance with USASOC Policy. This requirement shall necessitate a commiserate degree of flexibility on the part of the contractor with regard to aircraft operations and workload scheduling, mission/flight preparations and the actual execution of the performance and performance quality of the services iterated throughout this PWS. Contract performance and performance quality shall strictly adhere to the Directives, Regulations and Guidance iterated in paragraph 1.1. and elsewhere throughout this PWS. This data is accessible at the following website https://asociweb.soc.mil/hqs-asoc/dcssoa/standards.htm and links thereon. The unique mission/flight parameters (as governed by Government-provided Programs of Instruction (POI) related to the parachute operations to be conducted) and strict aviation safety requirements required for contract performance shall necessitate to the contractor to provide fixed wing aircraft with side door or ramp capability. 1.2.1. MISSION/FLIGHT ITERATION CANCELLATION. The Government shall make every attempt to provide the contractor with seven (7) working days notice of a scheduled mission/flight iteration to be performed under the contract. However, the Government reserves the right to make notice of a scheduled mission/flight iteration with less notice. In the event the Government schedules a mission/flight iteration and subsequently cancels the same, for example, in the advent of unforeseeable inclement weather condition changes, cancellation shall be effected by the contractor at no additional cost to the Government. One exception to the aforementioned policy shall be enforced. Government notification of a cancelled a mission/flight iteration relayed to the contractor after the contractor?s aircraft have taken-off from the contractor?s principle base of aviation operations shall incur a late cancellation fee. This fee shall not exceed the cost of Air Support Operations for two (2) hours of service as prescribed in the Contract Line Item Number (CLIN) on the Schedule of Supplies/Services of the contract. 1.3. CONTRACTOR PERSONNEL. The contractor shall ensure employees engaged in Air Support Services (e.g., pilots), have current and valid professional qualification and certifications to satisfy all the requisite Federal Aviation Administration Federal Aviation Regulations. These qualifications shall be maintained for the term of the contract and shall be made available for inspection upon request of the Contracting Officer (KO) or the Contracting Officer?s Representation (COR), or other authorized Government representative. 1.4. HOURS OF OPERATION. Actual performance mission/flight iterations with regard to Air Support Service often entails performance at night, on weekends and possibly Federal Holidays. The flight times will be coordinated with the Government Representative. 1.5. MISSION/FLIGHT OPERATIONS. Mission/flight iterations shall vary throughout the term of the contract. Typical mission/flight iterations are conducted in support of the Air Support Service operations, and administration thereto, of Military Free Fall HALO Jumps, Parachute Field Training Exercises, Bundle Drops, Proficiency Static-Line Airborne Parachute Operations and the like, at the various drop zones on Fort AP Hill, Fort Bragg, and other sites as designated by the Government. Some mission/flight iterations may require simultaneous operation of as many as two (2) aircraft. The actual dates, times and mission/flight parameters for Air Support Service operations shall require close-on coordinated between the contractor?s Project Manager and the COR, Jump Master, Drop Zone Safety Officer or other authorized Government representative, as required. The contractor is reminded, in no case, shall work be perform that is outside the scope of the contract, or that exceeds the total amount of hours per the Schedule of Supplies/Services on this contract, without prior written authorization from the Contracting Officer. 1.5.1. AIRCRAFT INSPECTIONS. With regard to the contractor?s aircraft utilized for Air Support Services the contractor shall make the following data available for Government inspection, the type of aircraft maintenance program used, airframe and engine logbooks, airworthiness certificate, radio station license, registration, operator?s handbook, weight and balance records and a list of tail number(s). Other aviation related contractor records and reports, as may be pertinent to the performance and performance quality for Air Support Services, shall be made available to the Government upon request. 1.5.2. REQUIRED BRIEFINGS. The contractor?s pilot(s) shall ensure pre and post mission/flight briefings are conducted as required by USASOC Regulations, Policies, and Field Manual 57-220. For Air Support Services involving passenger operations, a briefing shall be conducted in accordance with Federal Aviation Regulation 135.117. 1.5.3. MISSION/FLIGHT PARAMETERS AND SPECIFIC TASKS. The following mission/flight operating tasks, or parameters, are typical of the Air Support Services the contractor shall be expected to perform under the contract. The contract shall note this is not intended to be an all inclusive list of Air Support Service operations. It also is not intended as an absolute definition of each mission/flight parameters relative to each iteration conducted. In fact, mission/flight parameters shall be tailored, by an authorized Government representative, for each iteration scheduled, to meet USAJFKSWCS mission needs, and as such, may differ in detail from those outlined below. 1.5.3.1. Air Operations Practical Exercises (AOPE). AOPE operations shall consist of para-drops of equipment bundles and personnel (both day and night), and landing zone (LZ) operations at various small field landing strips (both day and night) that have been marked for landing. During the conduct of these operations, the contractor shall utilize aircraft landing light(s). The Contractor shall ensure that the aircraft have the capability to talk with the ground party running the operation via approved VHF and/or UHF frequencies. The aircraft shall be configured to allow a military static line airborne exit of the aircraft whether through a side door or ramp with a linear anchor line cable that runs the length of the aircraft so as to support 20 combat equipped jumpers. The estimated time to complete this operation is seven hours. 1.5.3.2. Practice Airborne Infiltration Operations (PAIO). PAIO operations shall incorporate aircraft that have a minimum of 15 seats installed (approved side fold-up seats) and with an allowable cabin load capable for transporting fifteen (15) combat equipped jumpers with two (2) non-combat equipped personnel. There will be between 150-200 total jumpers. The aircraft shall be configured to allow military static line airborne exit of the aircraft whether through a side door or ramp with a linear anchor line cable that runs the length of the aircraft so as to support 20 combat equipped jumpers per mission/flight iteration. This operation is normally conducted during nighttime. Pilots flying this operation shall brief the flight routes to personnel that will be jumping. The Contractor shall ensure that the aircraft shall have the capability to talk with the ground party running the operation via approved VHF and/or UHF frequencies. The estimated time to complete this operation is seven hours. 1.5.3.3. Robin Sage Airborne Infiltration Operations (RSAIO). With regard to RSAIO, every effort will be made to utilize military aircraft. However, in the event that military aircraft are not available, the contractor shall provide Air Support Services, to include, providing an aircraft type capable of supporting RSAIO requirements. The aircraft shall have a minimum of 15 seats installed (approved side fold-up seats) and with an allowable cabin load capable of transporting fifteen (15) combat equipped jumpers with two (2) non-combat equipped personnel. The Contractor shall ensure that the aircraft have the capability to talk with the ground party running the operation via approved VHF and/or UHF frequencies. The aircraft shall be configured to allow military static line airborne exit of the aircraft whether through a side door or ramp. The aircraft shall be able to complete two (2) 1,500 FEET above ground level lifts before having to refuel. This operation is normally conducted during nighttime. The estimated time that is required to complete this operation is six hours. The contractor?s pilots shall brief the flight routes to personnel that will be jumping. 1.5.3.4. Robin Sage Re-supply Bundle Drop (RSRBD). For this operation, the aircraft shall be required to perform static line para-drops of equipment bundles onto drop zones from an altitude of 500 FEET above ground level. This operation is conducted for up to two (2) consecutive nights. Two (2) military personnel will spot the drop zones and push the bundles out of the aircraft. The drop zones will be marked with a standard NATO ?L?. The aircraft shall be capable of dropping six (6) to ten (10) bundles with two (2) lifts each night mission/flight operations are scheduled. The estimated time that is required to complete this operation is four (4) hours for each night. The bundles will not exceed 400 pounds each. Minimum door size to accommodate bundle drops shall be 60 inches wide. The estimated time to complete this operation is seven hours. 1.5.3.5. Robin Sage Landing Zone Operations (RSLZO). For this operation, the aircraft shall perform LZ operations under the conditions iterated for AOPE operations. The operation will consist of a mix of LZ operations of approximately twelve (12) separate landing/take-off?s and passenger transport. This operation shall be conducted in accordance with FAR Part 135. The aircraft shall also be required to have the capability to talk with the ground party running the operation via approved VHF and/or UHF frequencies. The estimated time to complete this operation is seven hours. 1.5.3.6. Cadre Train-up (CT). For this operation, the contractor shall be required to perform para-drops of equipment bundles and personnel (both static line and HALO) (both day and night), and perform LZ operations under the conditions iterated for AOPE. During the conduct of these operations, the aircraft shall utilize aircraft landing light(s). The aircraft shall also be required to have the capability to talk with the ground party running the operation via approved VHF and/or UHF frequencies. The estimated time to complete this operation is seven hours. 1.6. COMMON AIR SUPPORT SERVICE DEFINITIONS. 1.6.1. COMBAT EQUIPPED JUMPER. An aircraft passenger (e.g., military parachutist, or other Government designee, in training or qualification jump status), rigged with a main parachute, reserve parachute, weapon, and ALICE-pack (back-pack) to parachute from an aircraft. The planning weight for a combat equipped jumper is as follows: Weight of average jumper is 200lbs, weight of parachute with reserve chute is 40lbs, and the weight of ALICE-pack and weapon is 80lbs. The total average planning weight per Combat Equipped Jumper is 320lbs. 1.6.2. PARADROP EQUIPMENT BUNDLE. Paradrop bundles are composed of equipment packed into a canvas container. The maximum container dimensions are 30"x 66"x 48". The bundle is dropped using a static line deployed parachute. Bundles are rigged in such a manner that when placed on the balance point of the jump platform, the parachute is on the top of the bundle or on the side of the bundle facing the center of the aircraft, based on the largest dimension. The maximum weight of each bundle is 400lbs. 1.7. AVIATION ADMINISTRATION/OPERATIONS. The contractor shall provide aviation assets with regard to Air Support Services performed under the contract in accordance with FAR PART 135 (et. al.), as applicable, to wit: (Operations are subject to on-site and/or ramp inspections). a. Operations under FAR Part 91 shall be for aviation support provided for ?parachute operations? only. No transportation of DOD personnel or cargo in excess of a 25 statute mile radius of the airport/field of takeoff shall be provided by aviation contractors/vendors under Part 91. Any operations other than that stated in this paragraph shall also require operations under FAR Part 121 or 135 in accordance with Department of Defense Directive (DOD) 4500.53 and will comply with sub-paragraph b. thru d, below. b. Operations under FAR Part 121 or 135 shall be in accordance with the contract, Federal Aviation Administration (FAA) issued operation specifications and appropriate FAR Part(s) for contracted certificate requirements, utilizing aircraft listed on the contractor/vendor operation specifications as issued to the contracted certificate holder by the FAA Administrator or designated representative. c. Operations under FAR Part 121 or 135 shall be in accordance with the appropriate FAR Part 121 or 135 requirements for use of safety belts and child restraint systems, deviations from this or any other requirement must be requested through USASOC (Director, Special Operations Aviation, AOAO), via the COTR, for approval prior to submission to the FAA Administrator in accordance with FAR Part 119.55. d. Airport/field lighting requirements for aircraft carrying passengers at night may not take off from, or land on, an airport/field unless lighting requirements meet the most stringent requirements of the following; FAR, DOD regulations/directives, Department of the Army, or USASOC/USAJFKSWCS policies, precedence, or standard operating procedures for aviation operations. The contractor shall be responsible for verification of the above established contract requirement. e. Government operations utilizing Public/Commercial Aircraft, as defined in the FAR, shall specifically be approved by USASOC (Director, Special Operations Aviation, AOAO). If the requested operation utilizing a Public Aircraft is approved, contractors/vendors utilizing said Public Aircraft will comply with all FAR, Department of the Army, USSOCOM, USASOC and USAJFKSWCS policies, precedence, and standard operating procedures. f. Operations under FAR PART 91, 121, or 135 require approval from USASOC, SOA, of programs developed utilizing special equipment or systems not otherwise provided oversight or enforcement by the FAA (i.e. Night Vision Devises/Goggles, Forward Looking Infra-Red). The programs developed must meet the U.S. Army and USASOC requirements for qualification, currency and continuation/sustainment training. Equipment utilized will be maintained and inspected IAW manufacturers established procedures; if none exist, these procedures will be established by the contractor/vendor and approved by USASOC, SOA. USASOC, SOA, will inspect all programs under this paragraph at least annually. 1.8. GOVERNMENT-FURNISHED PROPERTY. The Government shall not provide any Government Furnished Property, to include aviation fuel, during performance of the contract. 1.9. INVOICES: Submit a copy of the invoice to the COR, at USA JFK Special Warfare Center and School, Attn: 1ST SWTG(A), Commander, Group S3, CW4 Douglas Frank, Ardennes Street, Fort Bragg, NC 28310 17(viii). Solicitation Provision at FAR 52.212-1, Instructions to Offerors-Commercial Items (Jan 2004) hereby incorporated by reference. 17(ix). Solicitation Provision FAR 52.212-2, Evaluation - Commercial Items (Jan 1999) is hereby incorporated, the evaluation factors are technical, past performance, and price. 17(x). Contractors are reminded to submit a completed copy of the provision at 52.212-3 (May 04) & Alt 1 (Apr 02), Offeror Representations and Certifications-Commercial Items with their quote. 17(xi). Clause 52.212-4, Contract Terms and Conditions - Commercial Items (Oct 03) is hereby incorporated by reference. 17(xii). Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Jun 2004) (Deviation) is hereby incorporated by reference. 17(xiii). Additionally, the following clauses are applicable to this solicitation, 52.203-3 Gratuities, 52.219-8 Utilization of Small business Concerns, 52.222-3 Convict Labor, 52.222-21 Prohibition of Segregated Facilities, 52.222-26 Equal Opportunity, 52.222-35 Equal Opportunity For Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans, 52.222-36 Affirmative Action For Workers With Disabilities, 52.222-37 Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era and Other Eligible Veterans, 52.232-18 Availability of Funds, 52.233-3 Protest after award, 252.204-7004 Alt A Required Central Contractor Registration Alternate A, 252.212-7001, Contract Terms and conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items, 52.204-7, Central Contractor Registration, 52.232-33 Payment by Electronic Funds Transfer ? Central Contractor Registration, 52.233-2 Service of Protest, 52.252-6 Authorized Deviations In Clauses, 252,232-7003 Electronic Submission of Payment Requests, 5652.204-9002 Instructions for use of Electronic Contracts, 252.228-7001 Ground & Flight Risk, 5652.228-9001 Liability- Flight Operations and 52.252-2 Clauses incorporated by reference, with the following site added www.farsite.hill.af.mil. 3. 17(xiv). The Defense priorities and Allocations Systems (DPAS) assigned rating for this procurement is unrated. 17(xv). NA. 17(xvi). Signed and dated quotes referencing the RFQ number H92239-04-T-0062 must be submitted, no later than 11:00 a.m. 28 September 2004, to Karen Glass at email glasska@soc.mil or FAX (910) 432-9345. Your proposal must include the information on types and quantities of aircraft you are proposing. The Government anticipates a flight hour price schedule; the contractor shall specify the unit of measure used to price the service. 17(xvii). Karen Glass is the point of contact regarding this solicitation, (910)432-6145, the alternate point of contact is Jane Sutherlin, (910)432-2146.
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