MODIFICATION
R -- SE Asia Briefing Book on Information&Communication Technology Conference
- Notice Date
- 9/7/2004
- Notice Type
- Modification
- NAICS
- 541611
— Administrative Management and General Management Consulting Services
- Contracting Office
- United States Trade and Development Agency, TDA Contracts Office, USTDA, 1000 Wilson Boulevard, Suite 1600, Arlington, VA, 22209-3901
- ZIP Code
- 22209-3901
- Solicitation Number
- USTDA-04-Q-3-275
- Response Due
- 9/21/2004
- Archive Date
- 10/6/2004
- Point of Contact
- Della Glenn, Contracts Officer, Phone 703-875-4357, Fax 703-875-4009,
- E-Mail Address
-
contract@tda.gov
- Small Business Set-Aside
- Total Small Business
- Description
- SECTION C – DESCRIPTION/SPECS/WORK STATEMENT Conference Briefing Book C.1. The Contractor shall prepare and write the Briefing Book for the Communications Infrastructure Conference. Contractor shall be responsible for identifying and providing a thorough analysis of no less than 30 communications infrastructure sector projects from among the target participating countries in Southeast Asia that offer potential export and investment opportunities for U.S. firms. These projects will be profiled at the Conference. The selected projects shall be projects that are likely to be implemented within one to two years of the event and which offer significant potential for U.S. exporters and investors. Projects must be technically, economically, and financially viable and should include projects which may be suitable for USTDA involvement as well as those which do not require USTDA involvement. Contractor shall plan for travel to Washington, DC twice prior to the conference for conference planning purposes. Travel to the region for project identification is required. For the preparation of the Briefing Book, the Contractor shall plan on traveling over approximately 20 business days to at least four of the countries to be included in the Conference. Contractor shall establish contact with the relevant Foreign Commercial Service personnel, public and private sector representatives, Chambers of Commerce/industrial associations, and schedule meetings with project sponsors prior to travel. Travel schedule shall be approved by USTDA. For countries not targeted for travel, the Contractor is responsible for working with project sponsors and Foreign Commercial Service or Embassy officers to identify, develop and write up projects for those countries. The Contractor should contact co-sponsoring organizations and industry specialists to assist with the preparation of the Briefing Book Prior to travel, Contractor should prepare a preliminary list of projects for USTDA’s review and approval. This list should be supported by information that indicates whether the projects fulfill the criteria for inclusion in the briefing book. Contractor should identify which projects require additional information and validation before they are included in the final list of projects. Upon completion of travel, Contractor shall prepare a list of 10 key projects with brief descriptions that will be highlighted for marketing purposes. The list is subject to the approval of USTDA and the Contractor will deliver to the logistics contractor within 3 business days after completion of travel. The final list of projects included in the briefing book should be no less than 30 and no more than 50 (to be approved by USTDA). Each project description should include a technical description of the project, information on the site, timing, the demand (and procurement opportunities) for equipment and services, identification of what is needed to make the project move forward, information on financing for the projects, and identification of key decision-makers. The Briefing Book must include coverage of each of the participating countries. The report shall be divided by country and include the following: · Summary analysis of the economy and business climate; a (politically sensitive) map (the maps used should be approved by the relevant U.S. Embassies) · Analysis of key issues, trends, and policies in the country for the information and communications sector. · Profiles of the key information and communications sector projects, including a detailed description of the project and information on site, timing, equipment and services demand, the nature of the demand, a financial assessment, identification and contact information for key decision-makers (including appropriate Foreign Commercial Service staff). Each project profile should be at least 2-3 pages in length. · The inclusion of additional or different material than that stated here is subject to USTDA approval. The Briefing Book shall include an executive summary which addresses the overall key issues, trends, and policies in the Southeast Asia region for the information and communications sector. This document shall be prepared in coordination with USTDA staff for ample time to request changes and corrections. This book shall be delivered in hard copy and disk to the IQC (logistics) contractor at least 6 weeks prior to the conference. This timeframe gives the IQC contractor time to format and reproduce the CD-ROM and book and mail the CD-ROM to all registered participants 10 working days before the conference. The Contractor will not be responsible for the reproduction of the Briefing Books. The contractor should deliver a camera-ready copy of the briefing book in paper and electronic formats to the logistics contractor for reproduction. The Contractor shall work with the U.S. Commercial Service in each country to assist each of the delegates prepare their presentations. This will include speaker tips, model PowerPoint presentations, and other necessary efforts to ensure the effectiveness of each presentation. Contractor will provide host country presenters with recommended presentation content and format in order to ensure presentations are uniform and have appropriate content. Contractor will produce and distribute to foreign project sponsors a model PowerPoint slide with the name of the conference, appropriate graphics, USTDA logo, and other relevant information. The presentations should be concise and focused on specific project and procurement opportunities. Contractor will work with U.S. embassy staff and project sponsors to ensure that presentations of appropriate format, size and content are received by IQC logistics contractor prior to conference execution. Contractor will attend the conference and be available to moderate panel discussions. The Contractor shall work with USTDA, co-sponsoring organizations and industry specialists to develop a targeted list of participating country invitees. The Contractor shall work with USTDA, co-sponsoring organizations and industry specialists to develop a targeted list of 200 U.S. communications goods and services companies and international financial companies to whom the Conference should be marketed. This list will be delivered to USTDA and the logistics contractor within 5 business days after completion of travel. The list should give specific contacts within these companies where possible and should be in a mutually agreed format with the logistics contractor. The list should include 40 U.S. companies for whose attendance at the Conference is considered highly beneficial and appropriate given the projects to be presented at the Conference. The Contractor shall contact each of these 40 companies and determine the interest in attending the Conference. This list, including responses to this initial marketing effort, shall then be turned over to the logistics contractor for further marketing purposes. The Contractor shall work with USTDA and the logistics conference contractor to develop a detailed, substantive agenda for the conference. The Contractor should contact co-sponsoring organizations and industry specialists to assist them with the preparation of the development of the agenda. The Contractor will identify appropriate speakers for the keynote and luncheon speeches and panel discussions at the conference. The Contractor shall attend the Conference and be available to moderate panel discussions and facilitate one-on-one meetings and other interaction between the Conference attendees. In order to perform this matchmaking role properly, the Contractor shall be fully knowledgeable of the projects being presented, project sponsors, speakers, co-sponsoring organizations, host country markets and relevant policy issues. C.2 USTDA Responsibility USTDA will advise the U.S. Embassy in the host country of the Contractor’s proposed travel itinerary prior to departure and request that the Commercial Section of the Embassy provide the Contractor with names and addresses of appropriate host country officials with whom to meet. C.2.1 Contractor’s Host Country Travel The Contractor shall travel to the host countries to meet with relevant project officials and with the U.S. Embassies. The Contractor shall contact the Commercial Section at the U.S. Embassy upon arrival and prior to departure for briefing and debriefing meetings. While the Embassy may be able to assist the Contractor in arranging meetings with host country officials, the Contractor is responsible for arranging the meetings as well as logistics for the visit, i.e., hotel accommodations, transportation, and interpretation services. C.3 Contractor Interim Status Reporting and Deliverables The Contractor shall provide verbal updates to the COTR when necessary. The deliverables may also take the form of information, advice, opinions, alternatives, analyses, evaluations, recommendations, interim and final reports, or other oral or written work products needed for successful performance. C.4 Report Draft -- COTR Approval Upon completion of travel, Contractor shall prepare a list of 10 key projects with brief descriptions that will be highlighted for marketing purposes. The list is subject to the approval of USTDA and Contractor will deliver to the logistics contractor within 3 business days after completion of travel. C.4.1 Revised Report Draft – COTR Approval The final list of projects included in the briefing book should be no less than 30 and no more than 50 (to be approved by USTDA). Each project description should include a technical description of the project, information on the site, timing, the demand (and procurement opportunities) for equipment and services, identification of what is needed to make the project move forward, information on financing for the projects, and identification of key decision-makers. This document shall be prepared in coordination with USTDA staff for ample time to request changes and corrections. This book shall be delivered in hard copy and disk to the IQC (logistics) contractor at least 6 weeks prior to the conference. C.4.2 Final Report – COTR Approval The final report shall incorporate all mutually agreed upon material and revisions. The report shall include any supporting documentation. It shall be grammatically and factually correct in all respects, internally consistent, and all statements and tables shall be clear and easily understood by a competent reader, and contain no typographical errors. Upon notification from the COTR that the report is considered acceptable, the Contractor shall submit one (1) copy to USTDA and copies as specified above to the logistics contractor. All reports must be paginated and submitted in Microsoft Word on a 3.5 inch disk. The Contractor shall also submit the report to the COTR as an e-mail attachment, and also in Microsoft Word Format. END OF SECTION C SECTION C – DESCRIPTION/SPECS/WORK STATEMENT Conference Briefing Book C.1. The Contractor shall prepare and write the Briefing Book for the Communications Infrastructure Conference. Contractor shall be responsible for identifying and providing a thorough analysis of no less than 30 communications infrastructure sector projects from among the target participating countries in Southeast Asia that offer potential export and investment opportunities for U.S. firms. These projects will be profiled at the Conference. The selected projects shall be projects that are likely to be implemented within one to two years of the event and which offer significant potential for U.S. exporters and investors. Projects must be technically, economically, and financially viable and should include projects which may be suitable for USTDA involvement as well as those which do not require USTDA involvement. Contractor shall plan for travel to Washington, DC twice prior to the conference for conference planning purposes. Travel to the region for project identification is required. For the preparation of the Briefing Book, the Contractor shall plan on traveling over approximately 20 business days to at least four of the countries to be included in the Conference. Contractor shall establish contact with the relevant Foreign Commercial Service personnel, public and private sector representatives, Chambers of Commerce/industrial associations, and schedule meetings with project sponsors prior to travel. Travel schedule shall be approved by USTDA. For countries not targeted for travel, the Contractor is responsible for working with project sponsors and Foreign Commercial Service or Embassy officers to identify, develop and write up projects for those countries. The Contractor should contact co-sponsoring organizations and industry specialists to assist with the preparation of the Briefing Book Prior to travel, Contractor should prepare a preliminary list of projects for USTDA’s review and approval. This list should be supported by information that indicates whether the projects fulfill the criteria for inclusion in the briefing book. Contractor should identify which projects require additional information and validation before they are included in the final list of projects. Upon completion of travel, Contractor shall prepare a list of 10 key projects with brief descriptions that will be highlighted for marketing purposes. The list is subject to the approval of USTDA and the Contractor will deliver to the logistics contractor within 3 business days after completion of travel. The final list of projects included in the briefing book should be no less than 30 and no more than 50 (to be approved by USTDA). Each project description should include a technical description of the project, information on the site, timing, the demand (and procurement opportunities) for equipment and services, identification of what is needed to make the project move forward, information on financing for the projects, and identification of key decision-makers. The Briefing Book must include coverage of each of the participating countries. The report shall be divided by country and include the following: · Summary analysis of the economy and business climate; a (politically sensitive) map (the maps used should be approved by the relevant U.S. Embassies) · Analysis of key issues, trends, and policies in the country for the information and communications sector. · Profiles of the key information and communications sector projects, including a detailed description of the project and information on site, timing, equipment and services demand, the nature of the demand, a financial assessment, identification and contact information for key decision-makers (including appropriate Foreign Commercial Service staff). Each project profile should be at least 2-3 pages in length. · The inclusion of additional or different material than that stated here is subject to USTDA approval. The Briefing Book shall include an executive summary which addresses the overall key issues, trends, and policies in the Southeast Asia region for the information and communications sector. This document shall be prepared in coordination with USTDA staff for ample time to request changes and corrections. This book shall be delivered in hard copy and disk to the IQC (logistics) contractor at least 6 weeks prior to the conference. This timeframe gives the IQC contractor time to format and reproduce the CD-ROM and book and mail the CD-ROM to all registered participants 10 working days before the conference. The Contractor will not be responsible for the reproduction of the Briefing Books. The contractor should deliver a camera-ready copy of the briefing book in paper and electronic formats to the logistics contractor for reproduction. The Contractor shall work with the U.S. Commercial Service in each country to assist each of the delegates prepare their presentations. This will include speaker tips, model PowerPoint presentations, and other necessary efforts to ensure the effectiveness of each presentation. Contractor will provide host country presenters with recommended presentation content and format in order to ensure presentations are uniform and have appropriate content. Contractor will produce and distribute to foreign project sponsors a model PowerPoint slide with the name of the conference, appropriate graphics, USTDA logo, and other relevant information. The presentations should be concise and focused on specific project and procurement opportunities. Contractor will work with U.S. embassy staff and project sponsors to ensure that presentations of appropriate format, size and content are received by IQC logistics contractor prior to conference execution. Contractor will attend the conference and be available to moderate panel discussions. The Contractor shall work with USTDA, co-sponsoring organizations and industry specialists to develop a targeted list of participating country invitees. The Contractor shall work with USTDA, co-sponsoring organizations and industry specialists to develop a targeted list of 200 U.S. communications goods and services companies and international financial companies to whom the Conference should be marketed. This list will be delivered to USTDA and the logistics contractor within 5 business days after completion of travel. The list should give specific contacts within these companies where possible and should be in a mutually agreed format with the logistics contractor. The list should include 40 U.S. companies for whose attendance at the Conference is considered highly beneficial and appropriate given the projects to be presented at the Conference. The Contractor shall contact each of these 40 companies and determine the interest in attending the Conference. This list, including responses to this initial marketing effort, shall then be turned over to the logistics contractor for further marketing purposes. The Contractor shall work with USTDA and the logistics conference contractor to develop a detailed, substantive agenda for the conference. The Contractor should contact co-sponsoring organizations and industry specialists to assist them with the preparation of the development of the agenda. The Contractor will identify appropriate speakers for the keynote and luncheon speeches and panel discussions at the conference. The Contractor shall attend the Conference and be available to moderate panel discussions and facilitate one-on-one meetings and other interaction between the Conference attendees. In order to perform this matchmaking role properly, the Contractor shall be fully knowledgeable of the projects being presented, project sponsors, speakers, co-sponsoring organizations, host country markets and relevant policy issues. C.2 USTDA Responsibility USTDA will advise the U.S. Embassy in the host country of the Contractor’s proposed travel itinerary prior to departure and request that the Commercial Section of the Embassy provide the Contractor with names and addresses of appropriate host country officials with whom to meet. C.2.1 Contractor’s Host Country Travel The Contractor shall travel to the host countries to meet with relevant project officials and with the U.S. Embassies. The Contractor shall contact the Commercial Section at the U.S. Embassy upon arrival and prior to departure for briefing and debriefing meetings. While the Embassy may be able to assist the Contractor in arranging meetings with host country officials, the Contractor is responsible for arranging the meetings as well as logistics for the visit, i.e., hotel accommodations, transportation, and interpretation services. C.3 Contractor Interim Status Reporting and Deliverables The Contractor shall provide verbal updates to the COTR when necessary. The deliverables may also take the form of information, advice, opinions, alternatives, analyses, evaluations, recommendations, interim and final reports, or other oral or written work products needed for successful performance. C.4 Report Draft -- COTR Approval Upon completion of travel, Contractor shall prepare a list of 10 key projects with brief descriptions that will be highlighted for marketing purposes. The list is subject to the approval of USTDA and Contractor will deliver to the logistics contractor within 3 business days after completion of travel. C.4.1 Revised Report Draft – COTR Approval The final list of projects included in the briefing book should be no less than 30 and no more than 50 (to be approved by USTDA). Each project description should include a technical description of the project, information on the site, timing, the demand (and procurement opportunities) for equipment and services, identification of what is needed to make the project move forward, information on financing for the projects, and identification of key decision-makers. This document shall be prepared in coordination with USTDA staff for ample time to request changes and corrections. This book shall be delivered in hard copy and disk to the IQC (logistics) contractor at least 6 weeks prior to the conference. C.4.2 Final Report – COTR Approval The final report shall incorporate all mutually agreed upon material and revisions. The report shall include any supporting documentation. It shall be grammatically and factually correct in all respects, internally consistent, and all statements and tables shall be clear and easily understood by a competent reader, and contain no typographical errors. Upon notification from the COTR that the report is considered acceptable, the Contractor shall submit one (1) copy to USTDA and copies as specified above to the logistics contractor. All reports must be paginated and submitted in Microsoft Word on a 3.5 inch disk. The Contractor shall also submit the report to the COTR as an e-mail attachment, and also in Microsoft Word Format. END OF SECTION C NOTE: THIS NOTICE WAS NOT POSTED TO WWW.FEDBIZOPPS.GOV ON THE DATE INDICATED IN THE NOTICE ITSELF (07-SEP-2004); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT fbo.support@gsa.gov REGARDING THIS ISSUE.
- Web Link
-
Link to FedBizOpps document.
(http://www.eps.gov/spg/TDA/TDACO/TDACO/USTDA-04-Q-3-275/listing.html)
- Place of Performance
- Address: SE Asia and USA
- Zip Code: 22209
- Country: USA
- Zip Code: 22209
- Record
- SN00667385-F 20040909/040907213938 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
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