SOLICITATION NOTICE
R -- Army Emergency Relief Campaign Program Manager, Army Community Service, Fort Eustis, VA
- Notice Date
- 9/7/2004
- Notice Type
- Solicitation Notice
- NAICS
- 624190
— Other Individual and Family Services
- Contracting Office
- ACA, NRCC, Installation - Fort Eustis, ATTN: ATZF-DPC, 2798 Harrison Loop Complex, Fort Eustis, VA 23604-5538
- ZIP Code
- 23604-5538
- Solicitation Number
- W91QF1-04-T-0162
- Response Due
- 9/10/2004
- Archive Date
- 11/9/2004
- Point of Contact
- Ceseley A. Dunbar, 757-878-2800
- E-Mail Address
-
Email your questions to ACA, NRCC, Installation - Fort Eustis
(ceseley.dunbar@us.army.mil)
- Small Business Set-Aside
- Total Small Business
- Description
- Statement of Work (SOW) Combined Federal and Army Emergency Relief Campaigns Project Officer Fort Eustis, Virginia C-1 GENERAL C.1.1 The Combined Federal Campaign (CFC) is a fund raising program which provides military personnel and federal employees an opportunity to participate in donating to pre-registered community service organizations. The Army Emergency Relief (AER) Campai gn is a fund raising program which provides military personnel an opportunity to contribute to a charitable organization specifically designed to assist Army personnel in times of emergency financial need. Both campaigns are held annually. C-2 CONTRACT SERVICES C.2.1 Contractor shall perform as the Combined Federal and Army Emergency Relief Campaigns Project Officer, and provided specific services as indicated in Section C-5. The services shall be performed during the operating hours of the Army Community Servic e Center from 15 September 2004 through 14 September 2005. Option years may be exercised through 14 September 2007, subject to the availability of funds. The official work schedule shall not be less than 8 hours per day, during the established Army Commu nity Service Center operating week, normally Monday through Friday, 0730- 1630. C.2.2 Contractor services are not required on legal holidays (see C-6), during closure of the post and/or facility for emergency situations, and officially declared training holidays. Contractor is authorized to take up to 120 prorated hours per year of l eave (sick/vacation) without a deduction in contract price and without the need to provide a substitute contractor. Prior notice of leave should be provided to the COR. C.2.3 Contractor shall make no private use of any Government facilities or other Government property in connection with this contract. C.2.4 Contractor shall maintain a neat, well-groomed appearance at all times. C.2.5 Contractor is not an employee of the Federal Government. Contractor shall be responsible for all income taxes required by law. C-3 QUALIFICATIONS C.3.1 Contractor must meet the following minimum qualifications: a. Have experience as an installation level Combined Federal Campaign and/or Army Emergency Relief Fund Raising Campaign Project Officer, including training and oversight of unit Key Workers (solicitors), preparation of correspondence for the signature of the Installation Commander, coordination of events necessary to publicize and conduct the Combined Federal Campaign. b. Have experience in representing an Installation Commander at Combined Federal Campaign and/or installation activities. c. Have experience in coordination, conducting, reporting progress, and recognizing performance of participants in Campaign activities. d. Education. (1) BS/BA degree in related field plus experience. (2) Masters degree preferred. C-4 COMPENSATION C.4.1 For satisfactory performance of the services under this contract, the contractor shall be paid twice monthly at the mid and end of each month. C.4.2 The Contractor shall submit invoices in an original and two (2) copies to DFAS, Norfolk, ATTN: Vendor Pay, 1837 Morris Street, Suite 1401, Norfolk, Virginia 23511-3431. All invoices will be identified with the resultant contract number. The Contrac tor will also, submit one (1) copy of each invoice with any backup to the Army Community Service, ATTN: William Schultz, Bldg 601, Fort Eustis, VA 23604 for payment certification by the Contracting Officer Representative at the end of each month. Web Invoicing (WInS): DFAS has implemented a Web Invoicing System (WInS). WInS enables the current paper based vendors to send invoices electronically with little or no cost. Vendors enter their invoices into templates on a DFAS owned Web server that proce sses and routes the invoices to the appropriate payment system. More information on WInS may be obtained at the DFAS website: https://ecweb.dfas.mil/notes/. To register go to https://ecweb.dfas.mil/ and select the new account hyperlink. When registering for the system you would like to invoice, choose CAPS. C-5 SPECIFIC TASKS C.5.1 Contractor shall attend all planning meetings, schedule all necessary supporting activities, and prepare correspondence for the signature of the Installation Commander or his representative concerning the overall execution of the campaign. Contracto r shall ensure that the correspondence is distributed to all addressees. C.5.2 Contractor shall prepare and coordinate a decision paper for the signature of the Installation Commander or his representative designating a 6 week period of time for active campaign solicitation, and ensure post-wide notification of the approved per iod. C.5.3. Contractor shall plan the annual cycle of events necessary to execute a successful Combined Federal and Army Emergency Relief Campaigns at Fort Eustis. C.5.4 Contractor shall request Key Workers from each unit, directorate and agency to conduct the solicitation of personnel in their respective work places. C.5.5 Contractor shall prepare, schedule and conduct Combined Federal Campaign and Army Emergency Relief training for all Key Workers. C.5.6 Contractor shall schedule, coordinate, and prepare a Kick Off activity that incorporates a command briefing for all commanders/directors and their senior Noncommissioned Officer. The Kick Off activity shall be scheduled during the 14 day period that extends from a week prior to a week after the official beginning of the Combined Federal Campaign and Army Emergency Relief. The Kick Off activity shall be coordinated with the Garrison Commander and the Transportation Center Command Group to ensure that the Commanding General or his representative can attend. C.5.7 Contractor shall coordinate, oversee, and direct the activities of the Combined Federal Campaign and Army Emergency Relief Key Workers. C.5.8 Contractor shall receive all contributions from Key Workers, ensure accurate accounting, and transfer them to the Virginia Peninsula Principal Combined Fund Organization which is responsible for receiving contributions and ensuring that they are disb ursed to the designated agencies. C.5.9 Contractor shall prepare a composite weekly status report for the total installation donations, and distribute the status report via e-mail to commanders and directors to keep them informed of the percentage of their personnel who have been solicited . This weekly status report shall include the percentage of the monetary goal achieved for the entire Fort Eustis community. C.5.10 Contractor shall, at the end of the campaign(s), plan, organize, coordinate and conduct an awards ceremony for Key Workers, and ensure that contributors receive the designated recognition for their levels of contribution. C.5.11 Contractor shall conduct the annual Army Emergency Relief fund raising campaign in accordance with Army Regulation 930-4 and the Army Emergency Relief Section Reference Manual. C-6 LEGAL PUBLIC HOLIDAYS C.6.1. Contractor shall not perform on legal public holidays. The legal public holidays are as follows: January 1 New Years Day January 14 Dr. Martin Luther Kings Birthday Third Monday in February Presidents Day Last Monday in May Memorial Day July 4 Independence Day First Monday in September Labor Day Second Monday in October Columbus Day November 11 Veterans Day Fourth Thursday in November Thanksgiving December 25 Christmas C-7 GOVERNMENT FURNISHED PROPERTY AND SERVICES C.7.1. The Government shall furnish office space in Building 601, Fort Eustis, Virginia. This includes a desk, chair, filing cabinet, comp uter, typewriter, copy machine and all office supplies necessary to comply with this SOW. C.7.2. The Government shall furnish all Regulations, forms and resource files necessary to comply with this SOW. C.7.3. The Government shall furnish fire protection, utilities, custodial and security services to the extent that they are available to the ACS Center. C.7.4. The Government shall furnish postal and installation distribution services for all official items. C.7.5. The Government property made available under this contract shall be for use only in the performance of this SOW. C.7.6. The Government shall not be responsible, in any way, for damage to a contractors supplies, materials, equipment or the contractors employees personal belongings, due to fire, theft, accident or other disaster. C-8 CONTRACTOR FURNISHED ITEMS C.8.1. Contractor shall furnish his/her own transportation. C.8.2. The contractor shall provide each employee an identification (ID) badge on contract start date or on employment start date. The ID badge shall be made of nonmetallic materials, easily readable and include employees name, contractors name, functio nal area of assignment, and color photograph. REGULATIONS a. Post Regulations. The site of the work is on a military reservation and all rules and regulations issued by the Commanding Officer, Fort Eustis, Virginia, covering fire, safety, environmental, sanitary requirements, admission to the installation, cond uct of operations and so forth, shall be observed by the Contractor. b. Fire Regulations. All rules and regulations issued by National Board of Fire Underwriters covering storage and use of inflammable mixture which might constitute a fire hazard shall be observed by the Contractor. c. Safety Requirements. The Contractor shall comply with requirements of Engineers Manual 385-1-1, dated 3 September 1996, entitled Safety - Safety and Health Requirements. d. Crime Prevention Regulations. The Contractor shall comply with requirements as cited in TCFE Regulation 190-18. CONTRACTOR PERSONNEL a. The Contractor shall be responsible for selecting personnel who are well qualified to perform the required services, for supervising techniques used in their work and for keeping them informed of all improvements, changes and method of operations. b. All personnel employed by the Contractor or any representatives of the Contractor entering the Government reservation shall conform to all security regulations which may be in effect during the contract period and shall be subject to such checks as may be deemed necessary to assure that no violations occur. No employee will be permitted on the Reservation when such a check reveals that his presence would be detrimental to the security of the Center or the accomplishment of the work. c. The Installation Commander, or representative, has the authority to bar Contractor employees from the installation for misconduct or reasons of security. d. Where a Contractor employee is barred from the installation for misconduct or reasons of security, replacement will be at the Contractors expense and not chargeable to the Government. e. Contractor employees must conform to local and other applicable regulations. Contractor shall take appropriate personnel action as required in the event employees become involved with civilian or military authorities as a result of misconduct. f. The Government shall not exercise any supervision or control over Contractor employees performing services under this contract. Such Contractor employees shall be accountable not to the Government, but solely to the Contractor, who, in turn, shall be accountable to the Government. IDENTIFICATION OF CONTRACTOR EMPLOYEES a. The contractor shall provide each employee an identification (ID) badge on contract start date or on employment start date. The ID badge shall be made of nonmetallic material, easily readable and include employees name, contractors name, functional area of assignment, and color photograph. The ID badge shall be approved by the contracting officer or his/her designee before contract start date. b. Display of ID Badges: Contractor personnel shall wear the ID Badge at all times when performing work under this contract to include attending Government meetings and conferences. Unless otherwise specified in the contract, each contractor employee sh all were the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit such placement. c. Answering Telephones: Contractor personnel shall identify themselves as contractor employees when answering Government telephones. d. Utilizing Electronic Mail: When prime contractor or subcontractor personnel send e-mail messages as a part of contract performance (or otherwise relating to contract matters), each sender shall include his/her name (both first and last names), e-mail address and the name of the individuals employer. ACA NORTHERN REGION (INTERIM) AGENCY PROTEST PROCEDURES a. Agency Protest Forums. Interested parties are encouraged to consult with the contracting officer before initiating protests. If the parties cannot resolve their dispute through negotiations, the interested party may file an agency protest. There are two agency protest forums available to interested parties. (1) A contracting officer protest and (2) a ACA Northern Region (ACA, NR) protest. An interested party may file with one forum or the other, but not both. A ACA, NR protest serves as an altern ate to consideration by the contracting officer within the meaning of FAR 33.103(d)(4). The procedures stated herein govern ACA, NR protests only. Interested parties desiring to file a contracting officer protest should consult with the contracting offic er who issued the solicitation. b. The address for submission of an ACA, NR protest is as follows: DEPARTMENT OF THE ARMY OFFICE OF THE ASSISTANT SECRETARY OF THE ARMY ACQUISITION LOGISTICS AND TECHNOLOGY ARMY CONTRACTING AGENCY HEADQUARTERS, NORTHERN REGION 11 Bernard Road Fort Monroe VA 23651-5000 Protest procedures may be found at the ACA Northern Region homepage at the web site: http://www.tradoc-acq.army.mil/library/library_index.htm
- Place of Performance
- Address: ACA, NRCC, Installation - Fort Eustis ATTN: ATZF-DPC, 2798 Harrison Loop Complex Fort Eustis VA
- Zip Code: 23604-5538
- Country: US
- Zip Code: 23604-5538
- Record
- SN00667004-W 20040909/040907213034 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
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