SOLICITATION NOTICE
99 -- Develop Command-Wide Youth Fitness Program
- Notice Date
- 9/1/2004
- Notice Type
- Solicitation Notice
- Contracting Office
- 1940 Allbrook Drive Suite 3 Wright-Patterson AFB, OH, 45433-5309
- ZIP Code
- 45433-5309
- Solicitation Number
- FA8601-04-T-0170
- Response Due
- 9/10/2004
- Archive Date
- 10/10/2004
- Point of Contact
- Doris Mullen,(937) 257-6145 Ext 4304
- E-Mail Address
-
Email your questions to doris.mullen@wpafb.af.mil
(doris.mullen@wpafb.af.mil)
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Proposal are being requested and a written solicitation will not be issued. This solicitation FA8601-04-T-0170 is a Request for Proposal (RFP). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2001-07. This requirement is to Procure: Operational and Technical Support for development of a Youth Fitness Program to support the Command Youth Fitness Programs. See The Following Statement of Work : STATEMENT OF WORK DEVELOPMENT OF YOUTH FITNESS PROGRAM FOR AIR FORCE MATERIEL COMMAND YOUTH PROGRAMS Air Force Materiel Command (AFMC) has the opportunity to impact the lives of young children and youth. Funding has been obtained to develop a command-wide fitness program facilitated by Youth Programs. Funding is in support of Operation Enduring Freedom and related contingency operations. The programs will be targeted to deployed parents and youth as first priority and other eligible youths will be next priority. Statistics continue to show that nearly half of American youths aged 12-21 years are not vigorously active on a regular basis. Currently, more than one in five children between the ages of 6 and 17 are overweight, and only 32% of youth in that age group meets the minimum standards for cardiovascular fitness, flexibility and upper body strength. 1. DESCRIPTION OF SERVICE: This Statement of Work (SOW) is to design an interactive web site for the Air Force Materiel Command ?Wright-Fit? Youth Fitness initiative, an overall fitness program manual with 12 months of themed fitness activities to aide in integrating fitness in youth programs, and two major event manuals to conduct Command-wide one day fitness events such as a annual track and field day and a annual fun and fitness fair. The website, fitness program manual and one major event manual shall be appropriate to the interest, skills, and abilities of youth 9-18 years of age. The second major event manual shall be appropriate to the interest, skills and abilities of children 6-18. The execution of the web site shall include design, development, and maintenance of the interactive web site with capability for youth to register, log on and track their activities, earn points towards incentives, print redeemable reports of points earned, and provide management with methods of tracking information. 2. SPECIFICATION OF SERVICES 2.1. The contractor shall develop themed monthly fitness activity program manual for AFMC Youth Programs. 2.1.2. The contractor shall develop themed fitness programs for use in AFMC Youth programs located in 10 bases in the United States. Each month?s theme shall include no less than 8 fitness activities suitable to the interest, skills and abilities of 9 to 12 year olds and 6 suitable to interest, skills, and abilities of 13 to 18 year olds. Each activity manual shall include, concept, correlation of the activity to fitness, equipment, supplies, materials required for an average of 12 participants, resources available (such as a source for equipment and information and instruction) needed to set up and conduct the activity. 2.1.3. The completed manuals shall be provided in 3 ring binder format with color cover and spine using the ?Wright-Fit youth fitness logo, the AFMC Services logo, and the AF Youth program logo. Internal pages shall be printed on high quality heavy paper with reinforced holes to fit 3 ring-binder and shall include a table of content and 13 tabs, one for each of the 12 monthly themes and 1(one) tab for resources. Each binder shall be shrink-wrapped. 2.1.4. The contractor shall provide examples of monthly conceptual themes to be approved by HQ AFMC/MSVPC before the contractor shall continue with full development of the manual. 3. The contractor shall develop two large-scale event manuals for use by 10 AFMC Youth Programs to be conducted annually. 3.1. The contractor shall develop a track and field event manual, based on an average participation of 100 youth per base, for use by AFMC Youth programs located at 10 sites in the United States. Event manual shall include a variety of track and field event appropriate to the skills and abilities of 9-12 year olds to include but not limited to 50, 100, 200, 400 meter dash and relays, standing long jump and softball throw. Age groups for each event shall be broken down into groups spanning no more than 2 year such as 9-10 years old, 11- 12 years old, 13-14 years old, 15-16 years old, 17-18 year olds, Events shall be set up to accommodate separate events by gender as well as groups. The manual shall include at a minimum a supply and equipment list, registration guidelines for staff and volunteers, position description of duties for each area of responsibility (such as meet coordinator, head official, finish judges), samples of publicity releases to market the program, forms for each event, press releases to announce results of the meet, certificates of participation with the ?Wright-Fit youth logo, AFMC Services logo and the AF Youth Program logo, instructions on setting up and conducting the event recommendation for the number of 1st, 2nd, 3rd place and honorable mention ribbons for each event, and a list of resources for purchasing supplies, equipment and ribbon awards. 3.1.2. The contractor shall develop an annual event manual for youth and family fitness (youth 6-18 years of age) and Adult Family Members. The event shall be non-traditional such as ?Wright-Fit? Way out Wacky Games with fitness and health fair type venue. Information in the manual shall be based on 150 families participation per base. and shall include instructions for implementation, procedures and timelines, supplies and equipment required, resources, rules for games, individual youth events, parent-child events, family events, and the number of staff/volunteers required to conduct each event during the overall program. Position description of duties for each area of responsibility (such as the event coordinator and game officials), samples of publicity releases to market the program, forms for registration, certificates with the ?Wright-Fit? youth logo, AFMC Services logo, and the AF youth program logo, sample press releases to announce the winners of the event, recommendations for non- competitive ribbon awards in each event for the overall program, and instructions to set up and conduct the events. 3.1.3. The contractor shall provide completed manuals in 3 ring-binder formats with color and spine using the ?Wright-Fit logo, AFMC Services logo, and the AF Youth Program logo. Internal pages shall be printed on high quality heavy paper with reinforced holes to fit 3 ring binders. The manual shall include a table of content and tabs for each section listed on table of contents. Each binder shall be shrink-wrapped. 3.1.4. The manuals shall be in easy to read format with program goals, implementation, and follow up processes, measurements of success, timelines, and resources. 4. The contractor shall design, develop, create, host and maintain an interactive web site for the Air Force Materiel Command ?Wright-Fit? Youth Initiative. 4.1. The contractor shall develop and host a dot com web-site with sharp imagery, icons, sounds, and music that is unique and intriguing to youth 9-18 years of age with youth friendly language for all aspects of the site. The graphics shall include the ?Wright-Fit logo, AFMC Services logo and the AF youth program logo. The contractor shall develop graphics that highlight youth fitness with moving and static depictions of youth engaged in a variety of physically active roles. 4.1.2. The contractor shall ensure that web site protect participant data, and secure in transmission capability for user registration and all registration data transmission to and from host site. Web site shall contain the following systems: Registration page where youth will receive user ID and password. Registration page shall also include relevant participation information and demographics to be determined by HQ AFMC/MSVPC. The contractor shall develop and place on the site a pre-participation and post participation questionnaire, a tracking system for individuals to earn points for self directed activities from a developed menu of possible activities developed by the contractor in consultation with HQ AFMC/MSVPC. The contractor shall develop youth and family fitness activities participation and weekly nutritional questions. The system shall be developed to allow an accumulation of points that shall lead to a printable certificate( at various levels) for participants to redeem for incentives. Youth programs shall provide such incentives. 4.1.3. The web site shall contain a system for tracking and providing youth program managers and HQ AFMC/MSVPC with data such as number of youth participating quarterly at base and command-wide level age, gender breakdown and, the number of youth at various point levels to attain incentives, rating scale of the most used self directed youth program and participants to assist in future programming. The contractor shall build into the system a method to extract report and forward to AFMC/MSVPC at program end. The web site tracking system shall extract data such as the number of participants, overall points accumulated by each base, overall number of participants in each self directed and youth program activity (by age and gender), number of participants in each AFMC command-wide event, (by base),and the number of youth in the post-program questionnaire. The web tracking system must show the increase in physical activity over what was in pre-program questionnaire. 4.1.4. The web site shall contain a fitness question of the week (with a new question each week), geared toward youth the entire duration of the program. Options for youth to answer may be true/false or multiple choice and correct answers shall result in automatic award to participant?s point?s accumulation toward incentives. 4.1.5. The web site shall contain a link to each of the 10 (ten) bases youth programs with a monthly fitness calendar. The contractor shall provide an electronic template to each youth program manager for monthly submission of his or her specific fitness program. 4.1.6. The contractor shall provide electronic help desk technical support to each base and HQ AFMC/MSVPC for the duration of the contract and shall respond to all desk inquiries with in 6 hours of the request, except on Sunday. 5. Staff Training for AFMC Youth/Sports Directors 5.1. The contractor shall conduct four hour training for youth directors at 10 AFMC bases. Place, date, and time of training to be determined by the contractor and HQ AFMC/MSVPC. A minimum of 11 staff shall be trained. 5.1.2. Staff training shall consist of a 2 hour orientation to the program and up to six hours on each specific topics of the manual and the functions of the website site. 5.1.3. Upon completion of training, staff shall be knowledgeable and competent to use the website to conduct the weekly themed events, the annual events and all of its components. 5.1.4. Upon completion of the training, the contractor shall provide an action report on training techniques, subject matter, how the training was received, and the results of training. The Action Report shall be submitted 30 to 45 days after the training has been completed. 6. Creation of the ?Wright ? Fit? Youth Initiative Logo. 6.1. The contractor shall create a logo bases on the theme of the Youth Fitness Initiative, ?Wright- Fit? with input from HQ AFMC/MSVPC. The ?Wright-Fit logo shall be used on all components of the manuals, the web site, and training materials. Other logos that shall be used are the current HQ AFMC Services log and the AF Youth program logo 7. Deliverables 7.1. Twelve (12) month themed Youth Fitness Manual within 2 months of contract award date 7.1.2. Track and Field annual event manual for youth within 3 months of contract award date 7.1.3. Second annual event manual (event to be determined) within 4 months of contract award date. 7.1.4. ?Wright-Fit? Youth Fitness website for preview and approved within 3 months of contract award date. 7.1.4. ?Wright-Fit? Youth Fitness Website final and full operational within 4 months of contract award date. 7.1.5. Electronic reports No Later than fifteen (15) days at end of each calendar quarter from contract award date to end of program. 7.1.6. Electronic end of program report within 30 days of official program end. 7.1.7. Template for each youth program to electronically send contractor monthly fitness activity plan for website within 2 months of contract award. 7.1.8. Update base monthly fitness plan no later than 25th of each month for following each month beginning within 3 months of contract award. 7.1.9. Base youth programs shall supply contractor monthly updates of fitness calendar no later than the 15th of each month for the following month beginning within 3 months of contract award date. 7.1.10. Wright-Fit? logo created and presented for approval with 2 months of contract award date. 8. PROCESS AND REQUIREMENTS FOR PERFORMANCE 8.1. The contractor shall provide an interactive administrative web access file that allows HQ AFMC/MSVPC access to the website for review as it is being developed. 8.1.2. The contractor shall facilitate training for HQ AFMC/MSVPC and Base personnel. Training shall consists of orientation to the web site and how to use the web site. HQ AFMC/MSVPC will determine if the training orientation will be done by teleconference, on-site, or Internet communication. 8.1.3. Performance requirement is 12 months 2004-2005, 1 year option maybe awarded for the website only. a. 8 months of actual program use. b. 4 months from award date of contract to official launch of the site for use in the youth programs. c. 1 Month prior to official program end, the contractor shall provide follow up Data Collection Report to HQ AFMC/SVPC. The following clauses and provisions apply: FAR 52.212-1, Instructions to Offerors ? Commercial Items; FAR 52.212-2, Evaluation, Commercial Items (technical capability, price, past performance) award will be based on overall best value to the Government; FAR 52.212-3, Offeror Representations and Certifications?Commercial Items; FAR 52.219-1 Small Business Program Representations (May 2001) Alternate I (Oct 2000) fill-in (a)(1) is 334513, fill-in (2) is 500 employees; FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders ? Commercial Items (Apr 2001) (Deviation); FAR 52.222-22 Previous Contracts and Compliance Reports (FEB 1999); FAR 52.222-25 Affirmative Action Compliance (Feb 1984); FAR 52.222-26 Equal Opportunity (Feb 1999); FAR 52.247-34 F.O.B. Destination (Nov 1991); DFARS 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items (Apr 2001) (Deviation); FARS 52.225-3 Buy American Act-North American Free Trade Agreement-Israeli Trade Act-Balance of Payments Programs (Feb 2000); FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998); FAR 52.252-2 Clauses incorporated by Reference (Feb 1998) fill-ins http://farsite.hill.af.mil FAR 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration; DFARS 252.204-7004 Required Central Contractor Registration. Interested parties are required to submit their proposal to Doris Mullen by fax or e-mail by 3:00PM on September 10, 2004. For information concerning this request, contact Doris Mullen at (937) 257-6145 x4304 or e-mail doris.mullen@ wpafb.af.mil. Fax # 937-257-3926. For more information on 04T0170--Develop Command-Wide Youth Fitness Program please refer to http://www.pixs.wpafb.af.mil/pixslibr/04T0170/04T0170.asp
- Web Link
-
04T0170-Develop Command-Wide Youth Fitness Program
(http://www.pixs.wpafb.af.mil/pixslibr/04T0170/04T0170.asp)
- Record
- SN00663177-W 20040903/040901212329 (fbodaily.com)
- Source
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