SOLICITATION NOTICE
R -- Presort Mail Services
- Notice Date
- 7/22/2004
- Notice Type
- Solicitation Notice
- NAICS
- 541860
— Direct Mail Advertising
- Contracting Office
- Office of Personnel Management, Contracting, Facilities and Administrative Services Group, Contracting Division, 1900 E Street, N.W., Room 1342, Washington, DC, 20415-7710
- ZIP Code
- 20415-7710
- Solicitation Number
- OPM-04-00033TLA
- Response Due
- 8/6/2004
- Point of Contact
- Terry Anderson, Contract Specialist, Phone 202/606-4056, Fax 202/606-1464,
- E-Mail Address
-
tlanders@opm.gov
- Description
- The Office of Personnel Management has a requirement for a Contractor to provide the services of an automated mail presort processing center in support of the Publications Management Group mail services, located in the Theodore Roosevelt Federal Building (TRB), Washington, DC. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6 and 13.106, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation OPM-RFP-04-00033TLA is issued as a Request for Proposal (RFP). This solicitation and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2001-14. The North American Industry Classification System Code for this acquisition is 541860. The small business size standard is 1,500 employees. The Government intends to award a firm-fixed price contract with a base period of one year and four one-year options for a total period not to exceed five years. The Contractor shall provide the labor, facility, and equipment necessary to perform the services set forth in the Work Statement. DESCRIPTION/SPECIFICATIONS/WORK STATEMENT The contractor will be required to prepare first-class automated and non-automated mail for national distribution, furnished by the Office of Personnel Management Headquarters building in Washington, DC. The contractor must comply with all applicable USPS regulations and guarantee USPS acceptance of the daily volume generated by OPM no later than the next USPS acceptance day (Monday through Saturday, excluding Federal Holidays) following turnover of daily mail pieces. The annual volume of domestic mail out of OPM is estimated at 1,363,268 pieces (including domestic and international, metered and permit mail). The average daily volume is 7000 pieces (international 200 pieces, domestic 4400 pieces, permit 1800 pieces, metered 600 pieces). The Contractor will be required to pick up mail from the OPM Mailroom, (providing mail pickup receipts for every transaction) transport the mail to their offsite location, where it will be processed with other first-class mail, bar-coded/presorted pursuant to USPS regulations to maximize discount rates under the USPS automation and non-automation discount programs. Subsequently, the Contractor will transport the presorted mail to the USPS. The Contractor will be required submit control and production records when necessary for contract management and to verify compliance with USPS and contract management requirements. The contractor must provide a secure location to store mail received the day before processing and deposit with USPS, and will be responsible for maintaining the security of the OPM mail at all times against theft and tampering. The following FAR clauses and provisions apply to this acquisition and are incorporated by reference. Full text will be made available upon request: FAR 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS. Offers should include the following information which has been added as addenda to FAR 52.212-1. Proposals should be submitted in two volumes, technical and cost. The technical proposal should be submitted in an original and two (2) copies. The cost proposal should be submitted in an original and 1 copy. The Technical Proposal shall contain the following information: 1. a description as to how the contractor intends to perform the work described in this RFP along with a detailed schedule for performing the required tasks identified in this solicitation. 2. A summary of recent, relevant past performance information on same or similar mail presort services provided by your organization in either private, Federal, state or local agencies that demonstrates an ability to provide the services set forth in this solicitation. Summaries should identify the type of work performed, the agency where the work was performed, the names and phone numbers of Technical Representatives, Contracting Officers, Administrative Contracting Officers or equivalent references for non-Government work, contract start dates, scheduled and actual completion dates, contract numbers and amounts, and a description of any quality awards or certifications (i.e. Malcolm Baldridge Quality Award). 3. A detailed description of a quality control plan to be implemented by the offeror that will assure the quality and timeliness of services provided. The proposal will become the property of the Government and will not be returned. If the proposal contains information you do not wish disclosed to the public or used by the Government for any purposed other than evaluation of the proposal; then such restriction must be clearly indicated on each sheet containing such information. The Government reserves the right to make an award without discussion of the proposals received under this solicitation. Accordingly, Offerors should submit their proposals on the most favorable terms possible from both a technical and pricing standpoint. The Cost Proposal shall contain the following information: 1. One Ounce Metered Mail Postage Rate. 2. Two Ounce Metered Mail Postage Rate. 3. Three Ounce Metered Mail Postage Rate. Offers should include any additional fees, i.e. service fees, associated with presorting and processing metered and permit mail. FAR 52.212-2 EVALUATION--COMMERCIAL ITEMS and shall include the following factors as addenda to this provision: Offerors responding to this solicitation will be evaluated using the factors below. Technical Proposals: The technical merit of offers will be weighted substantially more than cost. Offers will be evaluated on the basis of ?Best Value? considering price and other factors: (1). Technical approach: the offeror must demonstrate its production capability, mail processing experience and disaster recovery contingency to guarantee the processing, acceptance and delivery of daily mail to USPS; (2) High volume mail processing capability; (3) Mail security: proposed offers must specify the control systems and procedures in place to maintain the highest level of security; (4) Knowledge and experience in mail piece design, address hygiene, and Zip+6(Delivery Point Barcode) conversion to maximize USPS automation discounts; (5. Past performance: Past Performance will be evaluated by analyzing the responses of the Offeror?s current and previous customers, including those identified in the proposal and others the CO may identify. Overall quality of performance, timeliness of service, adherence to contract requirements and cooperation with the customer will be evaluated. The evaluation may include the performance of key personnel, now working for the offeror, who may have relevant past performance acquired with firms, other that the offeror. Cost Evaluation: The Price Proposal will be evaluated for the base period and all option periods. The Price Proposal shall be evaluated to determine completeness (responsiveness in providing all RFP requirements) and reasonableness (acceptability and validity of the price estimating methodology.) To assist in determining reasonableness, evaluation of an Offeror?s proposal may include verification of the rates proposed. All offers must include a completed copy of the provision 52.212-3 OFFEROR REPRESENTATION AND CERTIFICATION?COMMERCIAL ITEMS. FAR 52.212-4 CONTRACT TERMS AND CONDITIONS--COMMERCIAL ITEMS; FAR 52.212-5, CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS, the following clauses are incorporated by reference in paragraph (b): 52.222-21 PROHIBITION OF SEGREGATED FACILLITES (FEB 1999); FAR 52.222-26 EQUAL OPPORTUNITY (APR 2002 (E.O. 11246); 52.222-35 EQUAL OPPORTUNITY FOR SPECIAL DISABLED VETERANS, VETERANS OF THE VIETNAM ERA, AND OTHER ELIGIBLE VETERANS (DEC 2001) (38 U.S.C. 4212); 52.222-36 AFFIRMATIVE ACTION FOR WORKERS WITH DISABILITIES (JUN 1998) (29 U.S.C. 793); 52.222-37 EMPLOYMENT REPORTS ON SPECIAL DISABLED VETERANS, VETEANS OF THE VIETNAM ERA, AND OTHER ELIGIBLEE VETERANS (DEC 2001) (38 U.S.C. 4212); 52.232-33 PAMENT BY ELECTROINC FUNDS TRANSFER?CENTRAL CONTRACTOR REGISTRATION (MAY 1999) (31 U.S.C. 3332); and any additional contract requirements or term and conditions determined by the Contracting Officer to be necessary for this acquisition and consistent with customary commercial practices. Interested parties may submit offers to Terry L. Anderson, Contract Specialist, Office of Personnel Management, Contracting Branch, Room 1342, 1900 E. Street, N.W., Washington, D.C. 20415, no later than August 6, 2004, 3:00 p.m. eastern standard time. Proposals received after this time and date will not be considered unless it is determined to be in the Government?s best interest to do so. The Office Personnel Management is a secured Government Facility; and the Contractor is responsible for arriving in sufficient time to be processed through security. Late delivery may result in rejection of the Contractor?s proposal. Questions regarding this requirement should be directed to Terry Anderson by fax to 202-606-1464 or by e-mail to tlanders@opm.gov. All questions must be received no later than July 28, 2004. Questions received after this date may not be answered.
- Record
- SN00628922-W 20040724/040722212805 (fbodaily.com)
- Source
-
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