SOLICITATION NOTICE
X -- Lease or rental facilities (Hotel)
- Notice Date
- 7/16/2004
- Notice Type
- Solicitation Notice
- NAICS
- 532299
— All Other Consumer Goods Rental
- Contracting Office
- Corporation for National and Community Service, Procurement, Southwest Service Center, 1999 Bryan Street, Suite 2050, Dallas, TX, 75201
- ZIP Code
- 75201
- Solicitation Number
- SWSC-31-04
- Response Due
- 7/30/2004
- Archive Date
- 8/14/2004
- Point of Contact
- Bettye Hammond, Grant Management Officer, Phone (214) 880-7069, Fax (214) 880-7074,
- E-Mail Address
-
Bhammond@cns.gov
- Description
- The Corporation for National and Community Service (CNCS), a wholly-owned Federal Government Corporation, intends to award a contract to a qualified vendor who can provide lodging, meals, and meeting space for an Arkansas/Louisiana Cross-Stream Training in New Orleans, LA. The training will be held September 21, 2004 to September 24, 2004. Sleeping accommodations must include up to 110 single occupancy rooms on September 21-24, 2004, up to 50 double occupancy rooms and up to 125 single occupancy rooms on September 22-24, 2004 for a total of up to 460 room nights. 25% of all sleeping rooms must be accessible to physically challenged individuals. The guests will pay their own personal expenses i.e. telephone calls, room service, etc. For participants arriving before check-in on first day and checking out early on last day, an area should be designated for luggage storage. Meeting Overview: The facility must have the ability to accommodate a direct bill to the Corporation for National and Community Service and can bill individual participants as indicated. Separate rooms are needed for General Session, breakout sessions, and meals. The facility must have a General Session room that will accommodate up to 250 persons, with rounds of 8, large overhead projection screen (10? X 10?), overhead projector, flip chart and markers. Writing pads and pens/pencils to be placed at each participant?s seat. MEALS AND MEETING ROOM SPECIFICATIONS: All meals should be buffet with any special dietary needs as indicated. Two (2) separate registration spaces with two (2) six (6) foot skirted tables, each, to accommodate a flow of registrants as early as 7:30 a.m. each day. Two mobile carts available all four days of event. Audio visual needs will be a standing podium, wireless microphone, TV/VCR/cart and large overhead projection screen (10? X 10?), projector, flip chart and markers for the General Session room and flip charts, markers, overhead projectors, screens for each breakout room. The specific meeting requirements for the event are as follows: DAY 1 (September 21, 2004): Afternoon meeting room needs-1 breakout room to accommodate 25 participants (set-up variable) with an overhead projector, screen, flip chart, markers. Writing pads and pens/pencils to be placed at each participant?s seat. DAY 2 (September 22, 2004): Up to 110 full, hot breakfasts with any special dietary needs as indicated. Morning meeting room needs - 2 breakout rooms, all day, one to accommodate 52 (set-up variable) and one to accommodate 45 persons (set-up variable), with overhead projectors, flip charts, screens and markers in each room. Writing pads and pens/pencils to be placed at each participant?s seat. Morning beverage and snack break for 110 persons in a common area at 10:00 a.m. Up to 110 buffet lunches with special dietary needs as indicated. Afternoon meeting room needs ? Nine (9) additional breakout rooms (set-up variable) that will accommodate 25 persons each with overhead projectors, screens, flip charts and markers. Afternoon beverage and snack break for 250 persons in a common area at 3:00 p.m. Up to 170 buffet dinners with special dietary needs as indicated. DAY 3 (September 23, 2004): Up to 250 full, hot breakfasts with any special dietary needs as indicated. Ten (10) breakout rooms, all day, each to accommodate 25 persons (set-up variable), with overhead projectors, flip charts, screens and markers in each room. Writing pads and pens/pencils to be placed at each participant?s seat. Morning beverage and snack break for 250 persons in a common area at 10:30 a.m. Up to 250 buffet lunches with special dietary needs as indicated. Afternoon meeting room needs - Afternoon beverage and snack break for 250 persons in common area at 3:00 p.m. Up to 170 buffet dinners with special dietary needs as indicated. DAY 4 (September 24, 2004): Up to 250 full, hot breakfasts with any special dietary needs as indicated. Morning meeting room needs ? Eight (8) breakout rooms, each to accommodate 25 persons (set-up variable), with overhead projectors, flip charts, screens and markers in each room. Writing pads and pens/pencils to be placed at each participant?s seat. Morning beverage and snack break for 250 persons in a common area at 10:30 a.m. Up to 200 boxed lunches with beverages for 12:00 noon. The site selected should provide transportation to/from airport and hotel for all participants, including transportation for wheelchair-bound individuals. All proposals received must include an explanation of shuttle transportation available to indicate additional cost, if any. Proposals must also include cost for parking. All proposed prices (including audio-visual) must be inclusive. Each bid proposal must include the following information to be considered: 1) DUNS (Dun and Bradstreet) number 2) Central Contractor Registration (CCR) confirmation 3) Per night sleeping room rate for single and double occupancy; 4) Sample menus, 5) Cost per person for meals. The selected vendor must be prepared to provide vegetarian and kosher meals. Approximately 15?25% of all meals will be vegetarian. 6) Charges for meeting space including registration area 7) Charges for audio-visual equipment; 8) A description of the transportation service plan that conveniently accommodates the airport arrival and departure of all participants (Transportation service wait time 45 minutes or less) and any costs associated with it. 9) A description of on-site parking and any costs associated with it. 10) Per night reduced sleeping room rate for staff requiring lodging on-site and its basis 11) Name of on-site contact provided by vendor 12) Charges for on-site representation each day of the event for coordination, problem solving and decision making. 13) Floor plan of meeting spaces to be used. 14) the facility must comply with the American Disabilities Act and should be on the Hotel-Motel National Master List of FEMA/United States Fire Administration, 15) Completed copy of the provision at 52.212-3, Offeror Representations and Certifications (Commercial Items). You can obtain a copy of this provision at www.arnet.gov/far. Only facilities within the New Orleans, LA commuting area need apply. Failure to provide all 15 items listed above will automatically disqualify you. You can obtain a DUNS and register in the CCR at the following website: Http://www.bpn.gov. This announcement constitutes the only solicitation; proposals are being requested and written solicitation will not be issued. The solicitation number is SWSC-31-04 and is issued as a request for quotation (RFQ). This solicitation document and the incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-23. The provision at 52.212.1, Instructions to Offerors (Commercial), applies to this acquisition. This is a best value procurement and evaluation of offers will be based on quality, past performance and price. References must be included with your offer. The following clauses apply to this acquisition: 52.212-4, 52.212-5, 52.222-21,52.222-22, 52.222-23, 52.222-41, 52.225-3, 52.232-34, 52.204-6, 52.204-7, 52.213-4, and 52.232-33. Proposals can be submitted by email from the person authorized to negotiate on behalf of the proposer with the Government and sent to bhammond@cns.gov. If not submitted by email, proposal should be in writing, signed by a person authorized to negotiate on behalf of the proposer with the Government and sent to address in this announcement. Bids should be submitted, as described, no later than July 30, 2004.
- Place of Performance
- Address: 1999 Bryan Street, Suite 2050, Dallas, TX
- Zip Code: 75201
- Zip Code: 75201
- Record
- SN00624928-W 20040718/040716211547 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
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