SOLICITATION NOTICE
65 -- INFANT SECURITY SYSTEM
- Notice Date
- 7/7/2004
- Notice Type
- Solicitation Notice
- Contracting Office
- N00244 Naval Base 937 North Harbor Drive San Diego, CA
- ZIP Code
- 00000
- Solicitation Number
- N0024404R0068
- Response Due
- 7/12/2004
- Archive Date
- 8/11/2004
- Point of Contact
- CINDY LAMMENS 619-532-2411
- E-Mail Address
-
Email your questions to Click here to email the contract specialist
(cynthia.lammens@navy.mil)
- Description
- IMPORTANT NOTICE: DFARS 252.204-7004 "Required Central Contractor Registration" applies to all solicitations issued on / or after 06-01-98. Lack of registration in the CCR database will make an offeror / quoter INELIGIBLE FOR AWARD. Please ensure compliance with this regulation when submitting your quote. Call 1-888-227-2423 or visit the Internet at http://www.ccr.gov for more information. This announcement is published as a Total Small Business Set-Aside action per FAR 52.219-1 and 52.219-6 (this means you must be a small business, quoting the product of a small-business manufacturer); all eligible, responsible sources may submit an offer. This is a combined synopsis / solicitation for commercial items prepared in accordance with FAR 13 and the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constit utes the ONLY solicitation; quotes are being requested . Solicitation number / RFQ N00244-04-P-0068 applies; an electronic copy of the RFQ can be accessed at http://www.neco.navy.mil. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-27 and DFAR Change Notices effective through 1/31/02. The standard industrial code is 5047 (NAICS 425120), And the business size standard is 100. The agency need is for 1 system Infant Protection System w/CCTV option The following salient characteristics are CRITICAL / ESSENTIAL to the Government Line Item 0001 Infant Protection System INFANT SECURITY SYSTEM (ISS) TECHNICAL REQUIREMENTS FOR NAVAL MEDICAL CENTER SAN DIEGO Purpose: The Infant Security System (ISS) is designed to monitor and restrict unauthorized movement of infants from protected areas, and to report on violations of restricted passage from those areas. Basic Operation: When an Infant Security Tag (Tag) is attached to an infant and activated by inserting the strap a digital auto admit signal shall be sent to the ISS Controller through a Local Area Receiver (LAR). A tag description shall be entered at any ISS workstation to identify the infant. While active, the tag shall transmit a "signal" every 10 sec., which shall be monitored by the ISS Controller through LARs on the data network. If the signal is not detected in a specified amount of time the system will alarm. If the tag or strap is tampered with, e.g. the strap cut, the tag shall send a tamper alarm through a LAR to the Controller, which then shall initiate a system wide alarm. When an Infant Tag detects that it is within the range of a Portal Exciter, it shall receive the Exciter's ID nu mber and transmit the Exciter ID and it's own ID, which shall be received by a LAR. The LAR decodes the signal and forwards the data through the data network to the ISS Controller. The ISS Controller shall be capable of displaying the Infant Tag's unique serial code, the infant's last known location, the tag description and the time the signal was received. The Controller shall provide a programmable, audible announcement of each alarm. If the Controller determines that an unsafe condition is present, a security alarm shall be initiated. The Exciter and/or programmable I/O devices shall be capable of activating magnetic door locks and other security monitoring devices. The alarm can only be cancelled by password-authorized staff at any ISS Workstation. Environment: 1. The system shall be wholly contained within the third floor Labor and Delivery areas, and shall establi sh a "Secured area" within the protected area of the building. (Refer to the drawings and Solicitation Instructions to determine the scope limitations for this work.) 2. ISS Controller PC: The system server shall be located in the Security Department) System management e.g. User definition, system configuration, device installation and alarm monitoring shall occur at this location. 3. Infant Security Monitoring Posts: Additional infant security monitoring posts for ISS Tag admitting and system alarms shall be at the following locations as specified (see Drawings and Bid Instructions.) a. Client Workstation: Nurse Station b. Client Workstation: Nurse Station c. Client Workstation: Nurse Station d. Client Workstation: Nurse Station 4. Infant tagging: Infant tagging shall occur at any location within the "Secured area" and can be managed from any ISS Workstation (Controller or Client) by password-authorized staff. 5. Tag and portal alarm management shall be able to be handled at any ISS Workstation by password-authorized staff. Attributes 1. General a. The ISS system shall utilize its own database, historical recording, graphical alarm display, computer networking, and programmable control capabilities. b.The system shall comprise Infant Security System (ISS) field devices located as shown on the drawings and connected together to provide a complete and operational system. c. The system shall be designed to establish a "Secured area", where ISS Local Area Receivers (LARs) continually monitor the space for active, radio frequency identification device (RFID) tags, and shall continually process the location and status of the tags. Each tag shall emit a "heart beat" message at no more than 10se c. intervals. If this message is not detected within a specified time, an alarm may be generated. d. The system shall be able to detect tampering with the tag/strap and alarm appropriately. e. Tags shall detect when they are in the range of a portal exciter and transmit to a LAR the tags ID and the exciters ID. The LAR sends the information over the Lon Works network to the ISS Controller to handle the appropriate response to the tags presence at the portal. f. The Data Network shall be the Lon Works protocol from Echelon Corp. g. Peer-to-Peer Networking shall be Windows XP Professional-based, and allow up to eleven clients to be connected to the Controller PC. If more than 11 clients is needed then Windows 2000 Server will be used. h. Detailed logs are created to record the location, time and reason for every Tag, Portal, and System Alarm and response. Thes e records can be automatically archived, backed-up, sorted, viewed or printed. i. System uses 217 MHz radio communication frequency between Infant Tags and Local Area Receivers. j. All system components shall send self-supervisory signals at specific intervals to the central processor. If low battery, interference or any other off-line condition exists, an alarm will be displayed on system PCs. k. An internal modem on the Controller PC shall be available to provide for remote programming, software updates and diagnostics. 2. The system must be able to do the following: a. Alphanumeric Display Paging Systems (TAP or COMP1 Protocol) can be integrated with the system so staff can automatically receive Alarm calls when they are away from the CPU. b. Programmable Relay Outputs from Exciters can interface to Magnetic or elevator door locks, visual and audible ala rm devices. c. Programmable Relay Outputs from I/O Modules can interface to Magnetic or elevator door locks, visual and audible alarm devices. d. Delayed Egress (NFPA 101 Compliant) Magnetic Locks can be activated by Exciters or I/O Modules. e. Elevator Door Control can be interfaced with Exciter or an I/O Module to hold elevator under an alarm condition. 3. Emergency Standby Power. a. ISS components, including but not limited to computers, ISS Receivers, Repeaters, Exciters, and other peripheral devices shall be protected from power failure by being connected to the buildings Emergency Power source. b. Low-Voltage Equipment: ISS Receivers, Exciters, Enunciators and other low-voltage peripheral devices shall also have their own 4-hour battery back-up systems. 1) Power back up may be in the form of direct DC battery power back up or by 120VAC Uninter ruptible Power Supplies (UPS), depending upon equipment requirements. 2) Battery back-up systems may be distributed throughout the facility to provide the required emergency power to individual components. 3) Battery back-up systems shall include battery chargers to keep storage batteries at their peak charge. c. Workstations: ISS controllers, workstations, displays and other 120VAC ISS components shall also be supported by their own 20-minute, 120VAC Uninterruptible Power Supplies (UPS). Functions 1. Safe Area Supervision a. Local Area Receiver (LAR): Local Area Receivers shall be provided where shown on drawings, as recommended by the manufacturer, and as required to achieve complete radio frequency coverage of the designated Safe Area. b. Areas equipped with Local Area Receivers shall be continuously monitored for the presence of IS S Tags. When an ISS Tag is initially attached to an infant, the system will automatically sense its presence, and report its identification code to the ISS Controller PC. c. The system shall automatically supervise the continued presence and viability of initiated infant tags, within the protected area, and shall initiate an alarm when it fails to sense the presence of the tag, or when it senses the presence of the tag in an unauthorized location. 2. Infant Security Alarms a. Infant Tags: Provide radio frequency identification tags, which shall be fastened to infants, within the protected area. The system shall automatically monitor infant tags throughout the protected area, and at doors and other portals, to initiate alarms and provide automatic event control interface to other security and facility systems b. Alarmed Portals: Portals equipped with ISS Portal Ex citers, which are individually programmable for read and alarm functions. Portal Exciters shall be designed to emit a low frequency field, covering the entire cross-sectional area of the applicable opening, passageway, or corridor. When an infant tag enters this field, it shall receive the Exciters ID number and transmit that ID number and its own identification number to a LAR for transmission to the ISS Workstation/Controller. c. Alarm Override: The system shall allow authorized personnel to transport tagged infants through monitored portals by means of a "Sign Out" procedure. 1. Sign Out Procedure: a) Personnel shall report to the System Operator to request a tag bypass, before leaving the area with the infant. b) Authorization to move an infant outside the protected area may be granted by password-authorized staff, by entering such authorization, on a case-by-case basis, at an ISS Workstation (Controller or Client.) The authority to grant sign-out rights shall be password protected at the ISS Workstation. c) The system shall allow the operator to set the sign-out duration, on a case-by-case basis. If the infant is not returned to the protected area within this period of time, an alarm is automatically generated. d) Unauthorized Access: If no sign-out occurs, when a person carries an infant through a monitored portal, the system shall, 1. read the infant tag and the Exciter ID, 2. record the transaction in the system database, 3. sound the local alarm, 4. alert all Monitoring Stations of an unauthorized attempt to transport an infant. e.Discharge: When it is time for an Infant to leave the area permanently, the tag shall be "Discharged" from the system at the I SS Workstation/Controller. The tag shall enter a "sleep" mode, to allow removal without causing an alarm. The authority to Discharge a tag from the system shall be password protected at the ISS Workstation/Controller. 3. Alarm a. Infant Security Alarms: Alarms shall report to the Primary Monitoring Workstation/Controller located at the Main Nursing Station, to ISS Clients and Graphic Enunciators. b. Infant Alarms shall initiate the following actions: 1) Display the location of the alarm on the ISS Workstation maps showing the associated floor of alarm. 2) Will cause associated video cameras to be recorded in "full-motion" video on the supplied DVR unit, and be displayed on all ISS workstations as an integral part of the ISS display. c. Infant Alarms may only be silenced/cleared from an ISS Workstation. INFANT SECURITY SYSTEM EQUIPMENT A. S ystem: Instantel Xmark System configured as required herein. B. Software 1. Executive: Instantel Xmark, for Windows XP. 2. Communications: LapLink Gold software, 3. Custom/User: Software and programming as required to perform all alarm, map, graphic and database functions described herein. C. Workstations: Provide Controller PC, as shown on the plane. The following describes the minimum guideline configuration for workstations. The Contractor shall be responsible for insuring the acceptable performance of the system based on the PWS manufacturers' hardware requirements and the performance criteria specified herein for the Patient Wandering. 1. Controller PC: The Controller PC shall be located at the Security Command Center, and shall be configured with one CRT for both Interactive graphics and text. 2. The Controller PC shall be a 100% compatible Pentium 4, 2.4Ghz or faster computer, with the following minimum attributes: a. 256MB Random Access Memory (RAM). b. Enhanced IDE Peripheral Interface c. 40GB Ultra DMA/66 Hard Disk. d. Floppy Drive, 1.44M, 3.5". e. Optical CD Drive, 24x speed. f. Computer Monitor, 15" LCD Flat Panel screen g. 32 MB Video Card. h. System compatible Bus Mouse and Hardware. i. I/O Ports:1 Parallel Port, 2 Serial Port, 2 PS/2 Ports, 6 USB Ports j. Microsoft Windows XP or other multi-tasking operating system platform with graphical user interface as required by system software. k. Integrated sound card and speakers. l. Internal Modem m. LapLink Software n. Lonworks Interface Card: PCLTA-10 or PCLTA-20 LonWorks interface card . o. ISS Network: The Controller PC shall be capable of providing Network communications to Client W orkstations subservient to the Controller. Data, alarms, and information shall be shared between the Controller and Client Workstations. p. Security Network: 1) LAN Adapter Card, 100BaseT LAN Communications Board, compatible with the system. 2) TCP/IP Protocol 3) HUB, as needed to support LAN interconnection Provide Xmark Model 805A7301, Integrated Computer and Software. 3. Client Workstation: Workstation shall be located as shown on plans and shall be configured with one CRT for both interactive graphics, video and text. The Client shall be a 100% compatible Pentium 4, 2.4Ghz or faster computer, with the following minimum attributes: a. 256MB Random Access Memory (RAM). b. Enhanced IDE Peripheral Interface c. 40GB Ultra DMA/66 Hard Disk. d. Floppy Drive, 1.44M, 3.5". e. Optical CD Drive, 24x speed. f. Computer Monitor, 15" LCD Flat Panel screen: g. 32 MB Video Card. h. System compatible Bus Mouse and Hardware. i. I/O Ports:1 Parallel Port, 2 Serial Port, 2 PS/2 Ports, 6 USB Ports j. Microsoft Windows XP, or other multi-tasking operating system platform with graphical user interface as required by system software. k. Integrated sound card and speakers. l. Internal Modem m. Security Network: 1) LAN Adapter Card, 100BaseT LAN Communications card, compatible with the system. 2) TCP/IP Protocol n. Provide Xmark Model 805A7401, Integrated Client PC and Software . ISS Devices: Provide sufficient Receivers and Exciters to completely cover the designated space, and to meet requirements of the drawings and specifications. The Contractor shall ensure the revision of a complete system, using equipment and software to provide the required coverage and functionality, whether or not specifically noted herein or on the drawings. 1. Local Area Receiver (LAR): Provide Xmark Model 806A0601 to provide open area reception. Quantity shall be as required to provide complete coverage on the designated floor. Each LAR includes, a. 2 Antennas b. Lonworks Interface c. Software d. Equipment Enclosure e. Frequency: 217 MHz. f. Bandwidth: 16 kHz. g. Detection Radius: 50 ft (15 meters) overlapping LARs, 35 ft (11 meters) stand alone LARs maximum, depending on site conditions. h. Communications: Lonworks 2-wire network. i. Supervision: Fully supervised, with regular polling by Controller PC. j. Test Procedure: Self-diagnostic, polled by central processor. k. Power: 10 to 30 VDC, 100 mA maximum, powered from network power supply. l. Operating Temperature: 32? to 122? F (0? to 50? C). m. Humidity: 0 to 90% at 70? F (21? C), non-condensing. n. Weight: Approximately 9.2 oz (260 g). o. Dimensions: Approximately 5.2" wide x 3.3" long x 1.5" deep. (33 X 84 X 8 mm). p. Color: Off-white. q. Mounting: Hardware to accommodate in-ceiling or surface mounting. 2. Portal Exciter: a. Provide Xmark Model 805A1801 Exciter, to provide protection at each designated portal. Quantity shall be as required to provide The Exciter shall initiate an alarm when an infant tag is sensed passing through its respective portal. Each Exciter shall include: 1) Antenna 2) Lonworks Interface 3) Software 4) Equipment Enclosure 5) Frequency: 312.5 kHz. 6) Bandwidth: 105 kHz. 7) Operating Range: Approximately 15 feet. 8) Detection Range: Adjustable up to 8.5 feet (2.6m). 9) Superv ision: Fully supervised, with regular polling by Controller PC. 10) Test Procedure: Self-diagnostic, polled by central processor. 11) Power: 10 to 30 VDC, 200 mA @ 24 V DC, 500 mA maximum. 12) Operating Temperature: 32? to 122? F (0? to 50?C). 13) Humidity: 0 to 90% at 70? F (21? C), non-condensing. 14) Weight: Approximately 18.7 oz (530 g). (15) Dimensions: Approximately 14.2" long x 4.9" wide x 2" deep. (360 X 124 X 50 mm). 16) Color: Off-white. 17) Mounting: Hardware to accommodate wall or ceiling mounting. b. Provide Xmark Model 805A6101 Master Exciter Range Extender to extend the range of the Exciter to cover a large opening, such as a hallway or double door. 1) Antenna 2) Lonworks Interface 3) Software 4) Equipment Enclosure 5) Frequency: 312.5 kHz. 6) Bandwidth: 105 kHz. 7) Operating Range: Approximately 15 feet. 8) Detection Range: Adjustable up to 8.5 feet (2.6m). 9) Supervision: Fully supervised, with regular polling by Controller PC. 10) Test Procedure: Self-diagnostic, polled by central processor. 11) Power: 10 to 30 VDC, 200 mA @ 24 V DC, 500 mA maximum. 12) Operating Temperature: 32? to 122? F (0? to 50?C). 13) Humidity: 0 to 90% at 70? F (21? C), non-condensing. 14) Weight: Approximately 18.7 oz (530 g). 15) Dimensions: Approximately 14.2" long x 4.9" wide x 2" deep. (360 X 124 X 50 mm). 16) Color: Off-white. 17) Mounting: Hardware to accommodate wall or ceiling mounting. 3. Input/Output Module: Provide Xmark Model 805A5001 Programmable I/0 Module to support integration with cameras, locking systems, and audible devices. 4. Power Supply: Provide Altronix AL600ULM Power Supply comp atible with the field equipment and in the quantity necessary to power system components. a. The power supply shall provide 12/24VDC, for distribution to selected system components, b. 6 Amps; with 5 individual regulated outputs. Infant Protection Tags 1. Provide 65 Xmark Model 805A1701 Infant Protection Tags. Sensor shall be water resistant and shock proof. 2. Infant tags shall be used to monitor the passage through monitored portals, and shall continually be monitored for presence and condition. The sensor shall be made of durable material and shall be in a form suitable for attachment to an infants' wrist or ankle. 3. Tags shall be provided with long-life lithium batteries. Batteries shall be guaranteed to have a minimum active life of 1-years. 4. Tags shall provide a coded indication of low battery voltage. 5. Provide patient sensors compatible with the specified LARs and required operation. 6. Straps: a. Provide Xmark Model 806A1401 Soft Touch Infant Strap suitable for fastening to a patient's wrist or ankle. b. The strap shall be tamper resistant, and shall provide the system with a "continuity" check, to ensure its continued presence on the patient. The condition of the strap shall be continuously monitored by the system. c. Provide straps compatible with the specified infant protection tags. Speech Processor: Provide Mackenzie MacFi mp-40 with a minimum of 20 seconds of voice reproduction, microphone, and nonvolatile memory. Mount processor in a suitable metal enclosure. Coordinate required messages with the Owner. WIRE AND CABLE A. General: Cables that are not installed in conduit shall be rated for plenum use. B. Controller Cable: Belden 9940, or equivalent, or as recommended by th e manufacturer to ensure performance. C. 2-wire alarm cable: Belden 8761, or equivalent as recommended by the manufacturer to ensure performance. D. 4-wire alarm cable: Belden 9302, or equivalent as recommended by the manufacturer to ensure performance. E. Electric Lock cable: Belden 8461, or equivalent as recommended by the manufacturer to ensure performance. F. All other system cable: As recommended by the Manufacturer. SUBMITTALS A. Floor plans showing the entire area of the project with room numbers, riser diagram, point to point wiring diagrams, conduit and device layouts, symbol of all devices being used. Indicate system components, size of components, location and provide full schematic of wiring system showing building, operation details. B. The Baby Theft System contractor and vendor shall provide a letter from the manufacturer of the purposed sy stem stating that they are factory trained and authorized to sell and install the purposed system. C. The Baby Theft System contractor shall submit complete documentation for the Baby Theft System showing the model number, type, rating, size, style, manufacturer's names, and manufacturer's catalog data sheets for all items to ensure compliance with these specifications. D. The Baby Theft System contractor shall furnish a detailed submittal clearly showing the intended location of all field devices and their connections to the system. Submittal shall utilize a Computer Aided Drafting system or all labels shall be type written. E. The Baby Theft System contractor shall furnish a detailed submittal showing number of devices connected to each system and current draw for each device. Provide load calculations for each system showing the battery capacity provided. GENER AL EQUIPMENT AND MATERIAL REQUIREMENTS A. All equipment and material shall be new and not used even for demonstration purposes. All equipment shall be listed by Underwriter's Laboratories. B. All references to manufacturer's or supplier's model numbers and other pertinent information herein is intended to establish minimum standards of performance, function and quality. For equipment other than that specified, the contractor shall supply proof that such substitute equipment does in fact equal or exceed the features, functions, performance and quality of the specified equipment. A detailed comparison of equal products to the functionality described in section 1.4 of this specification, on a paragraph by paragraph basis must be included. Prospective contractors may offer products other than those referenced by brand name if they meet the
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