SOURCES SOUGHT
L -- CONVERSION OF MICROFILM IMAGES TO DIGITAL IMAGES
- Notice Date
- 6/30/2004
- Notice Type
- Sources Sought
- NAICS
- 518210
— Data Processing, Hosting, and Related Services
- Contracting Office
- Department of the Treasury, Bureau of the Public Debt (BPD), Division of Procurement, UNB 4th Floor 200 Third Street, Parkersburg, WV, 26101-5312
- ZIP Code
- 26101-5312
- Solicitation Number
- Reference-Number-RFI-MFI-1
- Response Due
- 7/30/2004
- Archive Date
- 7/1/2005
- Point of Contact
- Robert Durant, Contract Specialist, Phone 304-480-7043, Fax 304-480-7203, - Sandy George, Contracting Officer, Phone (304) 480-7134, Fax (304) 480-7203,
- E-Mail Address
-
Robert.Durant@bpd.treas.gov, SandyJ.George@bpd.treas.gov
- Description
- The Bureau of the Public Debt (Public Debt) is assessing the market to gain information about the conversion of microfilm images to digital images in order to facilitate record retrieval. Public Debt is interested in ad hoc retrieval, conversion, and distribution of microfilm images and/or conversion of a portion of the existing library for computer-assisted retrieval. With respect to ad hoc retrieval, we are interested in hardware and/or software that will allow us to use data from our current microfilm index, which is contained in a DB2 table, to direct searching; prioritize and route work; collect and collate captured images; distribute images by fax, e-mail, or intranet using commercial software ? off-the-shelf or custom written ? or an internally developed application; and collect and manage workload and production statistics. We must have the ability to annotate captured images and to enhance them to maximize legibility. At a minimum, images should be 8-bit grayscale captured at 200 dpi. In addition, we are interested in mass conversion of some portion of the microfilm library to facilitate fully automated retrieval. At a minimum, images should be 8-bit grayscale captured at 200 dpi, with the files compressed to minimize storage costs. To support retrieval, sufficient information must be captured to build an index that will work in conjunction with our existing index, contained in a DB2 table, to identify individual images. The index may consist of reel identification and blip numbers, the serial numbers of individual securities captured from the microfilm images using OCR technology, a combination of the two, or other. Conversion must occur in the United States in a secured environment, and measures must be taken to safeguard the source microfilm from damage or mishandling. Public Debt's current working microfilm library consists of approximately 1.2 million 100- and 250-foot reels of 16 mm first-generation diazo process microfilm; original silver-process films are maintained in a separate archive under strictly controlled environmental conditions. The films contain records relating to the issue, servicing, and retirement of United States Savings Bonds and marketable Treasury securities. The original savings bond film dates from 1946 to the present, and because of the span of years involved, varies according to the technology available at the time of its creation. Original and diazo films are 2.5 to 6 mm thick, and source documents, generally ranging from 3-1/4 by 7-1/4 inches to 14 by 18 inches, were filmed in both cine and comic orientation. Hardcopy source documents were filmed using both rotary and planetary cameras; a portion of the film library is COM. The images on our film may be negative or positive, simplex or duplex and some of the films contain document images on the left side down their length and on the right side up their length. Images are grayscale with reduction ratios of 1:25 to 1:50. Most of the film created since 1988 is blipped to individual images; COM is blipped to pages of data. On average, each reel contains approximately 9,000 images. Our current staff generates roughly 2,750 images per day using Bell & Howell 7700 and Canon NP 980 reader printers to respond to internal customer search requests. Public Debt?s current IT environment includes an IBM 2064-102 mainframe CPU with a z/OS operating system running CICS, DB2, and MQSeries; Lotus Notes messaging infrastructure; Windows 2000 based servers; WEBSPHERE and DB2 for JAVA applications; a J2EE-compliant application development framework that provides personalization capabilities; and Fax, Wireless, and Telephony/computer telephony integration. Public Debt is interested in equipment and software or conversion services that: a) are compatible with Public Debt's current environment; b) allow for expansion; c) require minimal customization after installation; d) require minimal or no downtime for upgrade processes; e) are an original vendor product (or a minimum of a single third-party product); and, f) include comprehensive 24X7 support. Additionally, the vendor must provide training for technical personnel and allow knowledge transfer for product maintenance. No additional information is available at this time. In your response, please reference RFI-MFI-1. Public Debt is requesting technical product literature that will demonstrate the vendor?s ability to meet the specified features, GSA or commercial price lists (if available), and references (agency name, point of contact, and phone number) only at this time. However, at Public Debt's option, evaluation software, product demonstrations, and/or technical presentations may be requested from vendors responding to this announcement. Please note that this information is being requested for information and planning purposes only as Public Debt is primarily interested in assessing the viability of this technology. The Government does not intend to award a contract or otherwise pay for the information requested. Public Debt will assess the ability of the market to meet the needs as stated above based on the information received. Dependent upon the results of this market survey, Public Debt may subsequently issue a solicitation to acquire the appropriate tool(s). Any such solicitation would be based on a strictly functional statement of requirements in order to maximize competition. Information sent in response to this request shall be addressed to Robert Durant, Bureau of the Public Debt, Procurement, 200 Third Street, UNB 4, Parkersburg, WV 26101 and received no later than July 30, 2004, 2:00 PM EDST, or sent electronically to robert.durant@bpd.treas.gov. Email responses requiring more than 5 megabytes of memory must be sent as separate files.
- Record
- SN00613212-W 20040702/040630212615 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
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