MOD | 23 | Vehicle Rental | 08-Feb-04

FBO DAILY ISSUE OF FEBRUARY 08, 2004 FBO #0803
MODIFICATION

23 -- Vehicle Rental

Notice Date: 2/6/2004
Notice Type: Modification
Contracting Office: ACA, Fort Carson, Directorate of Contracting, 1850 Mekong Street, Building 6222, Fort Carson, CO 80913-4323
ZIP Code: 80913-4323
Solicitation Number: W911RZ-04-T-0016
Response Due: 2/17/2004
Archive Date: 4/17/2004
Point of Contact: Margaret Wright, (719) 526-0644
E-Mail Address: Email your questions to ACA, Fort Carson
(Margaret.Wright@carson.army.mil)
Small Business Set-Aside: Total Small Business
Description: Original Closing Date of February 17, 2004 remains in effect. Note: If an interested party would like a e-mailed (ONLY) hard copy of the information below, please e-mail your request to margaret.wright@carson.army.mil CLIN 0001 15 Passenger Van Rental of estimated 50 each, to be utilized in and around Fort Carson/Colorado Springs, Colorado. Actual number of vans and dates needed to be specified on individual Delivery Orders. Please provide pricing by $_______ day, $_ _______ week $_________ month. CLIN 0002 Rental of estimated 2 each SUVs, E85 fueled Ford Sport Track preferably white, to be utilized in and around Fort Carson/Colorado Springs, Colorado. Actual number of SUVs and dates needed to be specified on in dividual Delivery Orders. Please provide pricing by $_______ day, $________ week $_________ month. CLAUSES: 52.208-4 Vehicle Lease Payments; 52.208-5 condition of Leased Vehicles; 52.208-6 Marking of Leased Vehicles; 52.208-7 Tagging of Leased Vehicles; 52.212-1 Instructions to Offerors--Commercial Items 52.212-4; Contract Terms and Conditions--Commerc ial Items; 52.219-6 Notice Of Total Small Business Set-Aside; 52.228-8 Liability and Insurance - Leased Motor Vehicles; 252.225-7001 Buy American Act And Balance Of Payments Program; 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS; 52 .212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (a) The Contractor shall comply with the following FAR clauses, which are incorporated in this contract by reference, to implement provisions of law o r executive orders applicable to acquisitions of commercial items: (1) 52.222-3, Convict Labor (E.O. 11755). (2) 52.233-3, Protest after Award (31 U.S.C. 3553). (b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contractin g Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items or components: _X_ (11) 52.222-21, Prohibition of Segregated Facilities (Feb 1999). _X_ (12) 52.222-26, Equal Opportunity (E.O. 11246). _X_ (13) 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era and Other Eligible Veterans (38 U.S.C . 4212). _X_ (14) 52.222-36, Affirmative Action for Workers with disabilities (29 U.S.C. 793). _X_ (15) 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era and Other Eligible Veterans (38 U.S.C. 4212). _X__(26) 52.232 -36, Payment by Third Party (31 U.S.C. 3332). (d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acqu isition threshold, and does not contain the clause at 52.215-2, Audit and Records--Negotiation. (1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of t he Contractor's directly pertinent records involving transactions related to this contract. (2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, u ntil 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating t o the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved. (3) As used in this clause, records include books, documents, a ccounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a p rovision of law. (e) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c) or (d) of this clause, the Contractor is not required to include any FAR clause, other than those listed below (and as may be required by an addenda to this pa ragraph to establish the reasonableness of prices under Part 15), in a subcontract for commercial items or commercial components--1) 52.222-26, Equal Opportunity (E.O. 11246); (2) 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era and Other Eligible Veterans (38 U.S.C. 4212); (3) 52.222-36, Affirmative Action for Workers with Disabilities (29 U.S.C. 793); (4) 52.247-64, Preference for Privately-Owned U.S.- Flag Commercial Vessels (46 U.S.C. 1241)(flow down not required for subcontracts awarded beginning May 1, 1996)., and (5) 52.222-41, Service Contract Act of 1965, As Amended (41 U.S.C. 351, et seq.). 52.2 16-18 ORDERING(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from March 2004 through Ma rch 2005 (Actual dates to be inserted at time of award)(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall co ntrol. (c) If mailed, a delivery order or task order is considered issued when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule. 52.216-19 ORDER L IMITATIONS(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than 1 Van and/or 1 SUV, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract (b) Maximum order. The Contractor is not obligated to honor: (1) Any order for a single item in excess of 50 Vans and/or 2 SUVs; (2) Any order for a combination of items in excess of 50 Vans and/or 2 SUVs; or (3) A series of orders from the same ordering office within 30 days that together call for quantities exceeding the limitation in subparagraph (1) or (2) above. (c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of t he Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) above. (d) Notwithstanding paragraphs (b) and (c) above, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 10 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source. 52.216-22 INDEFINITE QUANTITY (a) This is an indefinite-quantity contract for the supplies or ser vices specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract. (b) Delivery or performance shall be made only as authorize d by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the maximum. The Government sh all order at least the quantity of supplies or services designated in the Schedule as the minimum. (c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued . The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations. (d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after March 2005 [actual date will be completed at time of award]. 52.252-2 CLAUSES INCORPORATED BY REFERENCE This contract incorporates one or more clauses by reference, wi th the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.arnet.gov/far; 252.232-7003 Electronic Submission of Payment Requests (a) Definitions. As used in this clause-(1) Contract financing payment and invoice payment have the meanings given in section 32.001 of the Federal Acquisition Regulation. (2) Electronic form means a ny automated system that transmits information electronically from the initiating system to all affected systems. Facsimile, e-mail, and scanned documents are not acceptable electronic forms for submission of payment requests. However, scanned documents ar e acceptable when they are part of a submission of a payment request made using one of the electronic forms provided for in paragraph (b) of this clause. (3) Payment request means any request for contract financing payment or invoice payment submitted by t he Contractor under this contract. (b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests using one of the following electronic forms: (1) Wide Area WorkFlow-Receipt and Acceptance (WAWF-RA). Information regar ding WAWF-RA is available on the Internet at https://wawf.eb.mil. (2) Web Invoicing System (WInS). Information regarding WInS is available on the Internet at https://ecweb.dfas.mil. (3) American National Standards Institute (ANSI) X.12 electronic data inte rchange (EDI) formats. (i) Information regarding EDI formats is available on the Internet at http://www.X12.org. (ii) EDI implementation guides are available on the Internet at http://www.dfas.mil/ecedi. (4) Another electronic form authorized by the Con tracting Officer. (c) If the Contractor is unable to submit a payment request in electronic form, or DoD is unable to receive a payment request in electronic form, the Contractor shall submit the payment request using a method mutually agreed to by the Co ntractor, the Contracting Officer, the contract administration office, and the payment office. (d) In addition to the requirements of this clause, the Contractor shall meet the requirements of the appropriate payment clauses in this contract when submitti ng payment requests. ADDITIONAL TERMS & CONDITIONS--a. Prices in Section B shall include unlimited mileage for the vehicles. b. The Government will provide only that maintenance required of the contractor??????s regular customers; i.e., periodically chec king tire pressures and fluid levels. Contractor will perform all other required maintenance and repairs at its expense, subject to FAR 52.228-8. The contractor will provide information as to when cyclical maintenance may be required (e.g., how many mile s between oil changes) in the vehicle at time of rental. If a vehicle requires such maintenance during the term of a rental under the contract, the contractor will provide the Government a replacement vehicle and will credit the Government a day??????s rental charge for any instance in which it is without the use of a vehicle for more than six hours. c. Upon receipt of a delivery order, the contractor shall del iver the vehicle(s) ordered to the Fort Carson Transportation Motor Pool, 5033 Tevis Street, Bldg. 301. If the Contractor cannot meet the required delivery, it shall contact the Contracting Officer immediately upon receipt of the delivery order. d. On th e last day of a rental period, the contractor shall pick up the vehicle(s) at the Transportation Motor Pool. The Government shall give the contractor at least four hours advance notice of a pickup time. If the contractor cannot pick up the vehicles at th e desired time, the Government shall hold the vehicles at the Transportation Motor Pool until pickup can be accomplished. No rental charge shall accrue during any such period. Also, although the Government shall take reasonable precautions to avoid theft of or damage to the vehicles during any such time, the Contractor shall assume risk of all damage or loss. Any such vehicle not picked up within five days shall be treated as abandoned property and handled under applicable laws and regulations pertaining to such property. e. Upon arrival at the Transportation Motor Pool, the contractor shall ensure the vehicles are fully fueled. Upon pickup, the Government shall do likewise. Should either party fail in this responsibility, the other party shall be ent itled to $2.50 for each gallon or part thereof required to fill the tank. Determination of the status of the fuel level shall be made at the time of delivery or pickup, with both a contractor and Government representative present, and any deficiency noted in writing, signed by both parties. f. Upon arrival at the Transportation Motor Pool, the contractor shall ensure the vehicles are clean, both inside and out. Upon pickup, the Government shall ensure that the vehicles are not excessively dirty (i.e., b eyond the level of dirty that might be reached by a regular commercial rental customer??????s use of a vehicle). If the contractor fails in its duty under this paragraph, the Government may require that the contractor either clean and return the vehicle o r provide a replacement vehicle. If the Government fails in its duty, the contractor may require that the Government either bring the vehicle to an acceptable level of cleanliness or accept the contractor??????s reasonable charge for such a cleaning. Det ermination of the status of cleanliness shall be made at the time of delivery or pickup, with both a contractor and Government representative present, and any deficiency noted in writing, signed by both parties. The contractor shall submit any cleaning ch arges to which it thinks it is entitled to the Contracting Officer within three working days after they are incurred. g. The contractor shall provide a contact number, both to the Contracting Officer and in each rental vehicle, for notification of vehicle breakdowns. In such instances, the vehicle will be repaired or replaced within four hours. h. If the Government fails to return a vehicle at the end of a rental period, the contractor shall be entitled to payment at the daily rate for each day such a ho ldover continues beyond the original rental period, regardless whether the original period was at a daily, weekly, or monthly rate, unless and until a new delivery order is issued covering the holdover period. i. Each party shall comply with all pertinent State and local laws and regulations that are applicable to it concerning the activities under this contract.
Place of Performance: Address: ACA, Fort Carson Directorate of Contracting, 1633 Mekong Street, Building 6222 Fort Carson CO; Zip Code: 80913-4323; Country: US
Record: SN00517720-W 20040208/040206212300 (fbodaily.com)
Source: FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)

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23 -- Vehicle Rental