SOURCES SOUGHT
99 -- SHEPPARD AFB BASE OPERATING SUPPORT (BOS) PICK-A-BASE
- Notice Date
- 12/2/2003
- Notice Type
- Sources Sought
- Contracting Office
- Department of the Air Force, Air Education and Training Command, Specialized Contracting Squadron, 2021 First Street West, Randolph AFB, TX, 78150-4302
- ZIP Code
- 78150-4302
- Solicitation Number
- Reference-Number-Sheppard-Pick-a-Base
- Response Due
- 12/15/2003
- Point of Contact
- Kimberly Drake, Contracting Officer, Phone 210-652-3424, Fax 210-652-3445,
- E-Mail Address
-
kimberly.drake@randolph.af.mil
- Description
- AETC CONS is conducting market research on the availability and interest of potential offerors in a possible multi-functional BOS contract under the new OMB Circular A-76 guidelines dated 29 May 2003. THERE IS CURRENTLY NO COST STUDY ANNOUNCED FOR THIS INSTALLATION. HOWEVER, AN A-76 COST STUDY IS BEING CONSIDERED. THIS SYNOPSIS IS FOR INFORMATION GATHERING PURPOSES ONLY. THIS IS NOT A REQUEST FOR PROPOSAL AND IN NO WAY OBLIGATES THE GOVERNMENT TO ANNOUNCE A COST STUDY OR AWARD A CONTRACT. INTERESTED PARTIES MUST RESPOND TO THE QUESTIONS AT THE END. ALL PARTIES INTERESTED IN THIS MARKET RESEARCH EFFORT MUST RESPOND BY E-MAIL NO LATER THAN 15 DECEMBER 2003 AND INCLUDE ANSWERS TO THE QUESTIONS LISTED AT THE END OF THIS NOTICE. DO NOT RESPOND BY TELEPHONE OR FACSIMILE; ONLY E-MAIL RESPONSES WILL BE EVALUATED AS A PART OF THIS MARKET RESEARCH EFFORT. The information provided below is preliminary. There is no firm planned strategy at this time. If an announcement is made for a BOS cost study at Sheppard AFB, further research will be conducted on acquisition strategy, contract type, contract length, small business set aside etc. If you are interested in participating in this potential requirement, please send an email to Kim Drake, Contracting Officer at Kimberly.drake@randolph.af.mil , with your company name, point of contact (name, phone, fax and e-mail). In addition to a brief description of your qualifications and capacity to provide any or all of these services, please provide the following information based on potential application of NAICS code 561210: (1) Is your business large or small? (2) If small, does your firm qualify as a small emerging business, a small disadvantaged business, a veteran-owned small business, a service-disabled veteran-owned small business, or a woman-owned business? (3) If you are a disadvantaged business, specify under which socioeconomic group and whether your firm is certified under Section 8(a) of the Small Business Act. (4) Is your firm certified as a HUBZone business by the Small Business Administration? Input into the acquisition strategy is encouraged and welcomed. Service Area Descriptions: This is a preliminary listing only. Service areas may be added or deleted, if it is determined there is a viable interest from qualified firms in providing these services: 1. Space Management A.1 Space Use and Requirements Validation Space Management activities involve the assessment and validation of both existing and new missions? space assets and requirements. They include space use surveys, needs assessment and requirements validation. These activities also include the assessment of allocation and the preparation of reallocation proposals to ensure efficient and adequate use of facilities. A.2 Space Reallocation Planning and Management Space Management activities include planning and coordinating of moves. A move is defined as relocating people, property, possessions, and equipment from one location to another. A move may involve relocation to a destination from a location within the same facility, or from another on-base facility. A move may also involve a relocation to/from an off-base location. Space Management planning activities include concept planning, user impact assessment, and scheduling. Space Management coordination activities include identification of requirements (such as construction, communications and custodial needs) to other service areas for execution, monitoring progress to accomplish these requirements, and solving problems as they arise. Space Management may also include planning and coordinating the use of temporary space (such as trailers). Examples of planning or coordination activities included are: ? Identification of basic construction needs (floor plan) and special requirements (e.g. secure vaults, security systems, or heavy materials affecting floor loads) ? Identification of communications cabling (voice and data) needs ? Pre-wired work station or modular furniture installation ? Facilities availability planning (such as aircraft parking or antenna fields) ? Preliminary/concept planning and estimating (to assess general feasibility of a move) ? Move scheduling (as necessary to meet timelines of equipment delivery, relocation of personnel, etc) Examples of planning or coordination activities included are: ? Planning/estimating for actual construction effort (included in Engineering Services or Operations and Maintenance) ? Facilities siting (included in Engineering Services) 2. Grounds and Site Maintenance Grounds and Site Maintenance are those activities devoted to ensuring the proper function and pleasing appearance of all exterior areas of Sheppard AFB. Duties, which are the responsibility of this service area, include entomology services, and roadway construction and maintenance. Personnel included in this service area would include landscape artists and horticulturists. Examples of included activities are: ? grass cutting ? shrub and tree trimming ? landscaping ? repairs to and cleaning of pavement, sidewalks, walkways, driveways, runways and taxiways ? pavement marking ? curb and gutter maintenance ? non-paved road maintenance ? signage ? storm water management ? fencing ? automated gates ? irrigation systems planning/maintenance ? maintenance of parking lots and walkways ? interior courtyard maintenance ? extermination services ? herbicide and fertilizer application ? sanding, de-icing, and snow removal of paved surfaces ? airfield grounds Exclude: ? major upgrade projects such as upgrading power lines, etc. ? major runway modifications 3. Operations and Maintenance Under the title ?Maintenance? we have combined three sections: C.1 Building Systems Maintenance C.2 Building Services Requests C.3 Industrial Utilities Maintenance C.1 Building Systems Maintenance: General Maintenance Definition: to continue life and performance of asset at normal levels and at existing functionality ? including: Maintenance planning; PM program development; Repairs; Replacement of components such as filters, belts, bearings, lubrication, etc.; Purchase and general maintenance of tools and equipment required for maintenance; General calibration; Analysis for replace vs. buy decisions; Coordination with operations user groups on equipment availability for maintenance activity; Part procurement activities up to and not beyond the issuance of a purchasing requisition for repair parts; Replacement of systems such as boilers, chillers, pumps, and transformers; and Management of repair parts inventory. Examples of included items are: ? Work order management activities excluding help desk activities ? Airfield maintenance ? Housing maintenance (including dorms and lodging) Exclude: ? major upgrade or rebuild projects or modifications made to improve functionality and/or capacity of the equipment (include in Engineering Services) ? Contract management (performed by either PMF or Contracting Squadron) Sub-Categories: ? HVAC/Mechanical (including air handling units and boiler operations) - building automation and controls - machine shop - maintenance tools and equipment - chemical treatment (boilers, cooling tower, pond, etc.) ? Water and Sewage distribution systems (including plumbing and repair of valves) - water heaters - drains - grease traps and oil-water separators 3. Operations and Maintenance (continued) C.1 Building Systems Maintenance (continued): ? Lighting maintenance - interior lighting system maintenance - emergency lighting system maintenance - removal of lamps, ballasts, oil - cleaning and replacement of ballasts and lamps ? Fire alarm and life and safety - fire and gas detection systems - fire suppression systems - dry chemical maintenance - air quality monitoring - maintenance of emergency exit/escape systems ? Security systems ? Elevator Maintenance - elevator and escalator maintenance ? Other Mechanical Systems - automatic doors - vacuum tubes ? Protective Coatings Maintenance ? Roof Maintenance (including gutters) ? Furniture maintenance ? Maintenance of appliances ? Airfield lighting maintenance ? Radar/generator maintenance C.2 Building Services Requests Building Services Requests include all activities performed by maintenance staff for building users. Some Examples Are: ? customer driven work requests such as minor construction ? broken locks/keys, jammed drawers, etc. ? picture hanging ? on-going maintenance activity for building structure and interior such as leaks, ? ceiling tile replacements, broken windows, gutter unclogging, etc. ? temperature ? lighting ? plumbing (fixtures, drains, leaks, etc.) 3. Operations and Maintenance (continued) C.3 Industrial Utilities Maintenance Industrial Utilities Maintenance includes all activities related to utilities that support industrial/commercial functions. Examples of included items are: ? special steam system ? fume hoods ? compressed air ? liquid fuels distribution/calibration ? asbestos abatement/lead-based paint ? confined space management ? street light maintenance ? traffic signal maintenance ? ballfield maintenance ? specialized industrial waste/chemical treatment sewers ? utilities infrastructure maintenance outside demarcation line Excluded: ? typically any maintenance related to the production of independent power in a generation plant (normally included in Utilities and Energy Management) 4. Publications and Forms Management Publications and Forms Management includes those jobs related to the management and administration of publications and forms. These activities would include analysis, design, production, standardization, and maintenance of local level forms and base directives. Examples of included activities are: ? Creating new and revising existing publications and forms ? Maintaining complete record sets of all Sheppard AFB Publications and Forms ? Disposing of publications and forms IAW prescribed directives Excluded: ? As-built drawings (included in Engineering Services) 5. Environmental Management Environmental Management is the functional area responsible for providing an environmentally safe and compliant workplace according to the programs within the Environmental Protection Agency. This functional area is responsible for the managerial aspects of compliance, Natural/Cultural Resources and Pollution Prevention, but is not expected to physically carry out all necessary actions. This service area is also responsible for educating the base population on subjects related to the environment and hazardous materials. Environmental Management will be responsible for the proper disposal of all hazardous waste on base. Excluded: ? Maintenance of building life support systems (included in Operations and Maintenance) ? Compliance with OSHA standards and regulations (each service area is responsible for providing this service) ? Asbestos abatement (included in Operations and Maintenance) 6. Utilities and Energy Management Typically Utilities and Energy Management includes those management activities associated with the purchase or generation of energy. These activities would include the purchasing, peak load shaving, and total cost associated with the energy acquisition. Typically included in this functional area are the costs associated with the operation and maintenance of a co-generation plant and back up generation. Examples of included items are: ? electric ? gas ? water ? sewage 7. Visual Information Services and Video Production Visual Information Services and Video Production is responsible for the production of high quality visual graphics for base use. The services provided include computer graphics generation, photography, and film development. In addition to the staff available to help base personnel with graphics presentations, this service area will also have a self help area available for official use. This service area is not responsible for the publishing of materials. Examples of include items are: ? Formal graphics work ? Video Tele-conferencing ? Interactive Video Tele-training Exclude: ? Mass production of originals (done by individual service areas or DAPS which is a non A-76 area) ? Pick-up and delivery of original and reproduced materials 8. Engineering Services Under the title ?Engineering Services? we have combined three sections: J.1 Facilities Planning J.2 Project Design J.3 Construction Management J.1 Facilities Planning. Facilities Planning includes those activities required to ensure that the Air Force acquires, operates, maintains, and protects the minimum number of facilities and infrastructure for effective mission support at their lowest life-cycle cost. This functional area is responsible for: comprehensive planning (including Air Installation Compatible Use Zone Program); and project programming. Exclude: ? Space allocation activity (included in Space Management) J.2 Project Design: Project Design includes those activities pertaining to architectural, engineering and interior design for infrastructure projects, facility projects and related studies required for program development. This functional area is responsible for: project design (in-house or contracted); developing a set of project expectations and requirements; preparation of project documents (drawings and specifications); cost estimating; engineering studies; and project management. Exclude: ? Construction activity (included in Operations and Maintenance) 9. Engineering Services (continued) J.3 Construction Management Construction Management includes all activities pertaining to the completion, and management of construction for infrastructure and facilities projects. This functional area is responsible for the construction of new infrastructure, facilities and renovations made to existing infrastructure and facilities. Budgeting, scheduling, and quality assurance are responsibilities of construction management. Examples of included activities: ? Major runway modifications ? As-built drawings Exclude: ? Actual construction labor and building material costs (included in Operations and Maintenance) 10. Custodial and Housekeeping Custodial and Housekeeping includes those management and operations activities that relate to the cleaning of dormitories, residential and commercial buildings, whether in-house or contracted. The main responsibility of this functional area is to ensure that buildings meet the standards agreed to the service level agreement. This area should perform the following cleaning service-related tasks: budgeting, personnel training, scheduling, and cleaning supplies inventory control (i.e. mops, rags, cleaning chemicals except those classified as hazardous materials. This functional area is also responsible for the procurement of cleaning equipment (i.e. floor cleaners and vacuums) and recycling duties. Examples of included items are: ? housekeeping and cleaning tasks, including floor mopping, sweeping and buffing, window washing (interior and exterior), carpet cleaning, general upholstery cleaning, horizontal surfaces, vertical surfaces, dusting, etc. ? establishment and maintenance of cleaning standards ? solid waste (trash) collection and disposal ? disposal, collection, and reporting of recycled products (paper, plastic, glass, compost) ? cleaning services contractor management including contract negotiation ? Building 820 (ENJJPTP dormitory) cleaning Exclude: ? disposal of hazardous wastes (included in Environmental Management) ? cleaning of lamps and ballasts (included in Operations and Maintenance) ? exterior surface cleaning (included in Operations and Maintenance) ? billeting 11. Emergency Management Emergency Management is a functional area dedicated to integrate planning, preparedness, training, response, and employment of resources into a single program designed to protect Air Force resources and minimize the loss of operational capability caused by major accidents, natural and technological disasters, wartime conditions, civil unrest and weapons of mass destruction. Execution of Emergency Management and disaster plans through exercises and reviews of site policy are the responsibility of this area. Ensuring compliance with all government (local, state and federal) standards for preparedness is also part of this functional area. Disaster preparedness is the AF program and is equivalent to the non-military emergency management. Examples of included items are: ? Simulation exercise ? Shelters ? Emergency Response Team ? Unit Disaster Preparedness Programs ? Disaster Preparedness Briefing Training ? Writing and validating emergency response plan Exclude: ? Policy formulation (not included in A-76 study) ? Maintenance of equipment that has a primary purpose other then readiness (included within the machines primary functional area) ? Deployment and Mobilization (not included in A-76) 12. Transportation Transportation includes all costs and services associated with mass transportation/shuttle bus and vehicle support to deployment activities. Examples of included items are: ? Maintenance workload management ? Vehicle operation ? Vehicle maintenance ? Vehicle refueling ? Deployments and other contingencies support Exclude: ? Road Maintenance (included on Grounds and Site Maintenance) 13. Human Resources Human Resources serves as a point of coordination for activities that relate to the education and training of employees. Human Resources may take either a centralized or de-centralized organizational form. Included in this functional area are: training related to corporate policy (i.e. sexual harassment); utilization of numerous Human Resources information system; maintenance of military personnel records in the base human resources information system; assisting employees, both through counseling and financial assistance, seeking a higher level of formal education (i.e. college degree, MBA); and awards and decorations for military and civilian personnel. This service area is not responsible for highly technical training individual for specific areas. Examples of included items are: ? Tuition Assistance management for military personnel ? Counseling personnel on education ? College level and upgrade testing (voluntary and involuntary) ? Updating personnel files to reflect new training ? Management of the enlisted specialty training program ? Coordination of professional military education Exclude: ? Health and safety issues (Responsibility of each functional area) ? On-the-job training (Responsibility of each functional area) ? Accommodation (included in Lodging Services) ? Specialized training (Responsibility of each functional area) ? Counseling personnel on Family Support topics 14. Publicity Marketing and Publicity includes those activities associated with the development, and implementation of non-sponsored and commercially sponsored promotions for Morale Welfare and Recreation (MWR) activities and other organizations seeking to promote participation in their events, activities, and programs. This service area is responsible for the formulation and implementation of marketing plans which has as its intended audience both internal and external markets. Examples of included items are: ? Special Promotions ? Advertising for MWR 15. Housing and Hospitality Housing and Hospitality is defined as the provisioning of short- and long -term accommodation for visitors and military personnel. The services provided by the functional area are: ensuring adequate housing; budgeting, housing assignments for stationed personnel; quality assurance of quarters offered to personnel, contract management with commercial entities providing off-site accommodation. Examples of included items are: ? Family housing ? ENJJPT apartments ? Permanent party dormitories ? Relocation Assistance Exclude: ? Maid Services (included in Custodial and Housekeeping) ? Home / Hotel Maintenance (included in Operation and Maintenance) ? Billeting ? Student Enlisted Person Dormitories 16. Communications and Information Technology Communications and Information Technology (C&IT) includes those functions related to the provisioning and support of voice and data communications. This area is responsible for purchasing, installation, ADPE accountability, registration and licensing of software, operation and maintenance of electronic hardware and software. Planning and programming, demand forecasting, end user training and support, LAN management/maintenance, contract management with outside providers, and ensuring access to modern equipment for communications are responsibilities of this area. Plant maintenance (i.e. installation and maintenance of indoor cabling) falls within this service area. Examples of included items are: ? Application Development ? Application Support ? Cable Management ? E-mail ? Troubleshooting down to desktop ? Manage FSA and WAN ? AFCERTS Exclude: ? Secure Communications ? NCC Information Protection (not included in A-76 study) 17. Supply Services Supply Services is a functional area organized to provide procurement, warehousing, and demand forecasting services for supplies, equipment, and fuels on base. As the supply of assets diminishes, Supply Services is responsible for ordering additional units of the asset, receiving and storing it in the proper environmental conditions to ensure proper functioning of the asset, and distribution. Examples of included items are: ? Materials Management and Distribution ? Materials Storage ? Linen Exchange for airmen and dormitories/lodging ? Fuels ? Tank Farm (POL) ? Fuel Lab ? Laundry services for dormitory/lodging linen and some specialized laundry such as poncho liners, etc. ? Washers/dryers for areas such as dormitories/billeting, fire dept, training, community service areas, etc. Exclude: ? Purchasing and Contracting (done by contracting office) ? Waste Management (included in Environmental Management) ? Maintenance of specialized environmental storage units (included in Operations and Maintenance) ? Base Exchange Services (not included in A-76) ? Washers/dryers for military family housing and dormitory residents laundry 18. Resource Management Resource Management is the service area dedicated to the financial / accounting functions relating to the Base Operating Support, including off-site activities. This service area is responsible for ensuring all work is properly funded and completed within the guidelines set forth in the Air Force budget. Additionally, Resource Management will be responsible for preparing budget reports at the Command level for analysis. This service area is also responsible for base real property management. Real property management includes managing and accounting for all real property controlled by Sheppard AFB. Services provided are acquisition and disposal of land and facilities, and ingranting/outgranting of real estate. In addition, Resource Management is responsible for maintaining records for the charge-back (reimbursement) system. Included: ? Appropriated funds Excluded: ? Space Utilization
- Place of Performance
- Address: Sheppard AFB, Texas
- Zip Code: 76311
- Country: USA
- Zip Code: 76311
- Record
- SN00479555-W 20031204/031202211829 (fbodaily.com)
- Source
-
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