SOLICITATION NOTICE
38 -- Highway Maintenance Equipment (Construction, Mining, Excavating)
- Notice Date
- 8/29/2003
- Notice Type
- Solicitation Notice
- Contracting Office
- Bureau of Indian Affairs, Navajo Regional Office, Branch of Contracting Services, P. O. Box 1060, Gallup, New Mexico 87305
- ZIP Code
- 87305
- Solicitation Number
- RMN00030118
- Response Due
- 9/4/2003
- Archive Date
- 10/4/2003
- Point of Contact
- Lynelle Benallie, Contract Specialist, (505) 863-8404
- Small Business Set-Aside
- Total Small Business
- Description
- "This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued." Solicitation No. RMN00030118 herein is cited as a Request for Quotation (RFQ). The commercial items policies of FAR Part 12 will be used in conjunction with the simplified acquisition procedures of FAR Part 13. Solicitation document and incorporated provision and clauses are those in effect through Federal Acquisition Circular 97-20. This acquisition is a small business set-aside. NACIA Code: 42139 , Small Business Size Standard: 500 employees . In accordance with the Department of the Interior Acquisition Regulations (DIAR) 1410.004-70 a Brand name or equal purchase description and a salient characteristics description will be provided by the Contract Specialist upon request. Provision at 1452.210-70, Brand Name or equal ? Department of the Interior - applies to this acquisition. (Description) Specifications for 250 gallon diesel fueled melter application with pump on demand features and compressor. 250 Melter ? A double-boiler melter applicator specifically designed for and shall be capable of heating and applying all grades of asphalt rubber sealant and specifications joint sealant without further equipment modification. The melter shall be capable of starting at ambient temperature and bring the sealant material up to application temperature in one hour or less. Thermostatic control for the heat-transfer medium shall be provided and shall have sufficient sensitivity to maintain sealant temperature within the manufacturer's specified application temperature range. Temperature indicating devices shall have intervals no greater than =?646?Q?5=B0_F_(2.8=B0)_and_shall_be_calibrated_?= =?646?Q?as_required_to_assure_accuracy.__The?= melter shall have continuous sealant agitation and a mixing system to provide uniform viscosity and temperature of material being applied. Required Safety Features: The unit shall have a safety shot-off on the lid that automatically stops the agitator when the lid is opened. The applicator wand shall be equipped with an automatic shut-off feature that will stop the flow of sealant when the handle is released or dropped. The sealant line pressure will automatically cease when the sealant flow is stopped. There shall be no valves in the line to allow interruption of sealant flow from the pump to the wand end. Towing Frame and Jack: The unit shall be trailer mounted. The longitudinal side frames and tongue members of the trailer shall be of one continuous piece construction composed of hot rolled steel channel having the minimum dimensions of 5 inches (12.7 cm) depth, 3/16 inch (.48 cm) web thickness with 1.75 inch (4.5 cm) flange width. The configuration of the channels shall be cold formed with the flanges on the outside resulting in a one-piece frame member with no cross welding of or on the flanges to avoid any possibility of flange stress cracking. The tongue shall be equipped with an appropriate heavy-duty ball or pintle hitch, the center of which shall be a minimum of 25 inches (63.5 cm) from the nearest obstruction on the tongue. It shall be adjustable in height above ground level from a minimum of 14 inches (35.6 cm) to a minimum of 32 inches (81.3 cm) permitting practically level towing with a wide range of towing vehicles. The towing hitch shall be bolted to the hitch plate for easy height adjustment and/or conversion to other type hitches. A screw-post tongue shall be furnished. It shall be a heavy-duty type with a load capacity of 7,000 pounds (3,175 kg) and it shall be side mounted and swing away for positive road clearance while under tow. Running Gear: The unit shall be equipped with a dual independent rubber torsional suspension each having a safe load capacity of 5,200 pounds (2,358 kg) electric brakes, drop center disc wheels and ST 225/75 R15 tubeless tires (Load Range D). The melter shall have dual taillights, stoplights, and turn signals. The lighting shall be ICC approved. A license plate holder shall be attached to the driver's side taillight. All melter fluid tanks shall be positioned no lower than the deck level and be mounted on the top of the channel frame members to assure ground clearance. The unit shall be equipped with two safety chains not less than 48 inches (121.9 cm) of .38 inch (.97 cm) coil proof chain, attached to the tongue with a drilled type clevis pin on the opposite end. Total shipping weight is approximately 5,508 pounds (2,498 kg). Heating Tank: The material heating tank shall be a minimum of 50.50 inches (128.27 cm) in diameter by 29.50 inches (74.93 cm) deep having a capacity of 250 gallons (946 l) at ambient temperature. The tank will have a rear discharge from the pump and rear plug outlet. A double boiler type jacket shall create a reservoir that shall hold a minimum of 49 gallons (185 l) of heat transfer oil at 70 degrees F (21 degrees C). (NOTE: 500 degrees F (260 degrees C) the heating oil will expend approximately 18%.) The jacket shall wrap around 100% of the outside area of the circular material tank and bottom and allow for complete circulation of the heated transfer oil. The tank and jacket shall be made of not less than 3/16 inch (.94 cm) rolled sheet steel. There shall be a plug to allow the entire heat transfer oil system to be drained. The heat transfer oil shall be of ISO grade 68. Expansion Tank: A sealed expansion tank for heat transfer oil shall be provided to minimize oil oxidation and prevent moisture condensation into the heat transfer oil. Overflow down tubes are unacceptable. Hydraulic System: The hydraulic system shall incorporate a double hydraulic pump to power the agitation, pumping and air compressor system. All valves shall be solenoid operated by toggle switch and wand handle switch. The controls will allow for bi-directional operation of both the sealant pump and agitator. A flow control valve will be mounted on the rear of the unit to allow the operator to adjust the pump operational speed. The minimum 32 gallon (121 l) hydraulic tank will be equipped with an internal 10 micron full flow filter. The filter shall be equipped with a restriction indicator to indicate the need for service. A sight gauge level indicator equipped with a thermometer to measure oil temperature will be mounted on the tank and located where it is easily viewed. =?646?Q?Insulation:__The_heating_tank_shall_b?= =?646?Q?e_insulated_with_a_minimum_of_1_=BD_inch?= (3.81 cm) thick high temperature ceramic insulation and covered by a 22 gauge steel outer wrapper. Fiberglass and rock wool insulation are unacceptable due to their moisture retention properties resulting in a significant loss in insulating value over an eighteen-month period. Loading Hatch: A low profile opening for loading shall be required at the top of the material tank and shall be located on the curbside of the machine for operator safety. The loading height shall not exceed 58 inches (147.3 cm) which will allow the operation of the equipment, including sealant loading, from curbside. Loading systems that require the operator to step onto the melter are unacceptable. The opening shall have a minimum area of 384 square inches (2,477 square cm) and shall be hinged to allow placement of a block of sealant onto it to simply close the lid for easy anti-splash loading. The loading hatch shall be easily adaptable for the addition of a retrofit powered loading conveyor with anti-splash tower. Heating System: The heat transfer oil is heated by one 290,000 BTU high efficiency forced air diesel fired burner directly at the bottom of the heat transfer oil tank. The total area exposed to the burner shall be a minimum of 7,655 square inches (49,387 sq. cm.). The material tank shall have a minimum of 6,632 square inches (42,787 sq. cm) of contact with the heat transfer oil. This provides for a melt rate of 1,700 pounds (771 kg) per hour. Ignition of Burner: The burner shall be it by a constant duty high voltage transformer powering an electric spark igniter. This igniter shall work in conjunction with a sensor that detects a lack of burn or ignition and shuts down the fuel supply. The thermostat control is located on the curbside of the machine for operator safety. Temperature Control: The melter shall have a thermostatic control device that will automatically regulate hot oil and material temperature. The control shall have a digital readout for temperatures of hot oil and material. The thermostat shall control burner ignition for a temperature =?646?Q?range_from_a_low_of_200=B0_F_(93=B0_C)_u?= =?646?Q?p_to_a_high_of_425=B0_(218.3=B0_C)_for_a?= wide variety of sealants. The controls shall be activated by a single power switch, which will than turn on each function at the proper time. The control will have an interlock for the agitation system, which will not allow the agitator to be activated until the material temperature reaches =?646?Q?275=B0.__It_will_also_have_an_interlock?= =?646?Q?_for_the_pumping_system_which_will_not?= =?646?Q?allow_the_pump_to_be_activated_unti?= =?646?Q?l_the_host_temperature_reached_325=B0.?= All temperature controls shall be contained in a single weatherproof control box. Drive and Drive Controls: The motive force to the agitator and material pump shall be hydraulic motor driven by a single hydraulic pump. A non-adjustable hydraulic valve shall control the rotational speed of the agitator. The drive controls governing the speed of the material pump shall be controlled by an adjustable hydraulic valve from the rear of the machine. The material pump will have infinite speed control and is electronically actuated by a toggle switch on the control panel or a switch on the hand wand. Material pump can be reversed as required. The hydraulic tank shall have a capacity of 32 gallons (121 l) and be equipped with two sight gauges to indirect oil level. The hydraulic system will be equipped with a 10-micron replaceable filter. Agitation: A hydraulically driven full sweep vertical agitator with two opposing horizontal paddles with vertical risers attached to the ends shall mix the sealant material. This feature ensures that material remains in complete suspension and that the hot material stays in the lower area of the tank and does not get splashed or thrown to the upper area of the tank. The agitation system shall be chain driven from the hydraulic motor to the agitator. The agitator rotater shall rotate in either direction. For additional safety, the agitator will shut off automatically when the loading hatch is opened. Bi-Directional Variable Speed Pumping Unit: A hardened steel gear pump is located in the center of the material tank attached to the bottom of the tank. Pumping of material is controlled by a switch on the hand wand and output is controlled hydraulically. The pump and agitator drive shaft stands vertically attached to two motors on the top surface of the tank. One motor rotates an axial tube having radial mixing blades at the chamber bottom. The second motor drives a coaxial shaft running through the tube to the pump. The design allows the material to be pumped directly from the tank without in-line pressure. Sealant pumping shall be on demand. No external plumbing or recirculation back into the tank is needed. No interior or external valves shall be used in the pumping and sealant delivery system. The pump shall be capable of delivering sealant at a rate that exceeds the melt rate of the unit. Active Pump Protection: The pump shall be completely encircled by a =?646?Q?protective_screen.__The_screen_shall_?= =?646?Q?not_allow_anything_larger_than_=BD_inch?= (1.27cm) in size to pass from the sealant tank into the pump suction port. =?646?Q?The_screen_shall_continuously_rotat?= =?646?Q?e_360=B0_around_the_pump_whenever_the?= sealant agitator is engaged. The active screen will protect the pump from foreign object damage and will self-clean as it rotates around the sealant pump and suction port. Sealant Hose and Applicator Wand: Both the hose and wand are heated by low voltage electric current and are temperature regulated. Due to weight and safety considerations, an oil-jacketed hose is unacceptable. The hose shall be specifically manufactured for handling liquid asphalt products up =?646?Q?to_500=B0_F_(260=B0_C)_at_a_500_psi_(34.?= =?646?Q?37_bar)_working_pressure.__Hose_shall?= not be less than 15 feet (4.57 m) in length. For maximum operator safety, =?646?Q?it_shall_be_made_of_stainless_steel_?= =?646?Q?braid_with_a_=BE_inch_(1.91_cm)_inside?= diameter and shall be made Teflon lined. Further, it shall be heavily insulated to prevent hot material from leaking out. Total diameter of the =?646?Q?hose_to_be_not_greater_than_2_=BC_inch?= =?646?Q?_(5.72_cm).__The_total_weight_of_the?= hose shall not exceed 29 pounds (13.2 kg). The hose is to be wrapped with a minimum of three electrical wires with terminal ends. The wires will be =?646?Q?capable_of_heating_the_hose_to_400=B0_F?= =?646?Q?_(204=B0_C)_in_less_than_45_minutes_and?= have variable temperature control capability. The hand wand shall be constructed of steel with sufficient strength to withstand normal day-to-day operation. Material flow is activated by a trigger switch. For greater operator mobility, the connection between the wand and hose shall =?646?Q?be_through_a_360=B0_swivel.__There_shal?= =?646?Q?l_be_no_obstruction_or_valves_between?= the material pum and the wand end. Engine: The unit shall be equipped with a diesel engine complying with the following specifications: Electric start, Three cylinder 33.3 HP (24.83 kw) @ 3000 RPM. 3.62" (92 mm) Stroke, Constant Speed Mechanical Governor, 91.3"3 (1.491) Displacement, Full Flow Oil Filter, 3.27" (83mm) Bore, 22 to 1 Compression Ratio, Water cooled. The engine speed is preset at the factory for optimal output to power the heated wand and hose. Fuel Capacity: The melter shall have a 32 gallon (121 l) diesel fuel tank for operation of the entire unit. The unit will be capable of operating for a minimum of 12 hours on one tank of fuel. The tank shall be equipped with three sight gauge for fuel level indication. Air Compressor: The melter shall be equipped with a 36.8 cfm (17.4 l/s) @ 10 psi (6.89 bar), 2 sage air compressor. The compressor shall be driven hydraulically and cycled electrically if pressure is needed. The unit shall also be equipped with air to oil hydraulic cooler for improved performance. Paint: All painted surfaces shall be coated with Dupont two-part epoxy paint applied by Dupont certified painters. Additional options: 2-5/16 Inch (5.9cm) Ball Hitch, 2 Inch (5cm) Pintle Hitch, 2 Inch (5cm) Ball Hitch, Sealant Tip Adaptor, V-shaped squeegee =?646?Q?(Qty.10),_=BD_Inch_Round_Sealing_Tip,_?= =?646?Q?Extra_Electric_Hose,_Extra_Hydraulic?= Filter, Lockable Battery Cover, Lockable Engine Cover, Fire Extinguisher Mounted on Trailer Frame, Tool Box, Overnight Heater. Statement of work: The vendor shall provide the manufacturer's current production model, a comprehensive safety manual and operational/maintenance video shall be supplied and a trained person shall be available for initial start-up and provide training in the operation of the melter. Delivery: The vendor shall deliver the melter to the BIA, Branch of Roads, Western Navajo Agency, Maintenance Yard at 410 Oak Street in Tuby City, Arizona. (Total Bid Amount) $ . All delivery shall be completed within 30 calendar days after date of contract award. Instructions to Offerors?Commerical Items (including any addenda), applies to this acquisition. Award will be made at a fair and reasonable price to the responsive and responsible bidder whose bid conforming to the requirements herein will be the most advantageous to the Government, price and other factors considered. Offerors shall include with their quotations a completed copy of FAR Clause 52.212-3, Offeror Representations and Certifications?Commercial Items. FAR Clause 52.212-4, Contract Terms and Conditions?Commercial Items (including any addenda), applies to this acquisition. FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders?Commercial Items, applies to this acquisition. 52.232-18, Availability of Funds and 52.232-19, Availability of Funds for the Next Fiscal Year apply to this acquisition. The Federal Acquisition Regulations clauses and provisions are available in the Internet at: or may be requested from the Contract Specialist. Signed and dated quotations, along with a completed copy of FAR Clause 52.212-3, Offeror Representations and Certifications?Commercial Items, are due at the Bureau of Indian Affairs, Navajo Regional Office, Branch of Contracting Services, Attention: Lynelle Benallie, P. O. Box 1060, Gallup, New Mexico 87305 by COB, September 4, 2003. Quotes submitted by facsimile will not be accepted. Any further questions regarding this solicitation may be directed to Lynelle Benallie, Contract Specialist, at (505) 863-8404.
- Web Link
-
N/A
(http://www1.eps.gov/spg/DOI/BIA/RestonVA/RMN00030118/N/A)
- Record
- SN00416298-W 20030831/030829213852 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
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