SOLICITATION NOTICE
V -- TAPS Conference
- Notice Date
- 4/24/2003
- Notice Type
- Solicitation Notice
- Contracting Office
- PROCUREMENT MANAGEMENT DIVISION US EQUAL EMPLOYMENT OPPORTUNITY COMMISSION 1801 L STREET, NW, ROOM 2505 Washington DC 20507
- ZIP Code
- 20507
- Solicitation Number
- RFP0302
- Archive Date
- 4/23/2004
- Point of Contact
- Joyce A. Jackson Contracting Officer 2026634214 joyce.jackson@eeoc.gov;
- E-Mail Address
-
Email your questions to Point of Contact above, or if none listed, contact the IDEASEC HELP DESK for assistance
(EC_helpdesk@NBC.GOV)
- Small Business Set-Aside
- N/A
- Description
- Description The contractor shall provide a full service training facility to include: training rooms, luncheon, snacks/beverages, audiovisual and training aid support, and lodging for the seminar. The location (city), date and time of the seminar are as follows: Location (city): Atlantic City, NJ (on the boardwalk); Dates: August 26-29, 2003 (nights of 8/25-28, 12 noon departure on 8/29); Starting Time of Seminar: 7:30 A.M.; Ending Time of Seminar: 5:00 P.M. I. Description of Specific Requirements: The seminar will begin at 8:30 A.M., with registration and breakfast starting at 7:30 A.M., and will end at 5:00 P.M. EEOC anticipates a minimum of 200 to a maximum of 650 participants. EEOC requires the following: One Large Room for Plenary Sessions, with classroom style seating for up to 700 persons between 8:30 A.M. and 12:00 P.M. This room shall include a dais with six chairs, situated at the front of the room, equipped with a podium on a stage or riser with a podium microphone, as well as up to six standing microphones for audience questions. The stage or riser must be wheelchair-accessible. There shall be sufficient space at the back of the room to place an additional 100 chairs, if needed. From 1:00 to 5:00 P.M., a total of six rooms for breakout sessions, each with classroom style seating to comfortably accommodate 125 to 150 persons. Each room must be equipped with at table at the front and podium speaker microphones and two standing microphones for the audience. There shall be a table at the back of the room for handout materials. (If applicable, one of the six meeting rooms may continue to be the large meeting room. EEOC must be able to assign the entire group of a maximum 650 participants into roughly four separate groups and assign them to separate self-contained training rooms for more individualized instruction in the afternoon with participant access to the rooms by 12:30 P.M. til 4:30 P.M.). Each room must have a suitable sound system so all participants may hear and ask questions of the speakers. Registration tables with chairs positioned outside the large room for seminar registration purposes, which will occur between 7:00 A.M. to 5:00 P.M. each day. Audiovisual equipment needed as follows: For the Large Room - a projection camera and screen to provide adequate viewing for a room with a maximum of 700 people and a movable cart(s) with electrical connections and cords to accommodate EEOC's LCD projector and laptop computer which the EEOC plans to use; podium or table microphones for one to five presenters plus six standing microphones for the audience. For the Smaller Meeting Rooms - podium microphones for individual/panel presenters (up to 5 presenters), and two standing microphones for the audience. Full Breakfast Buffet - for four days (8/26 through 8/29) serving 600 participants. To be served between 7:30 A.M. and 9:30 A.M. (i.e., a selection of eggs, meats, pancakes, toast, hot cereals, croissants, danishes, muffins, and freshly brewed coffee, decaffeinated coffee, tea and assorted fruit juices). Morning Break - (including at a minimum a refresher coffee service for 600 participants). To be served between 10:00 A.M. and 10:15 A.M., beverages and ice water. Lunch - for three days (8/26 through 8/28) serving 600 participants. A sit-down three course business luncheon to be served between 12:00 Noon and 1:00 P.M., provided in a room large enough to accommodate up to 600 participants at round tables (not the room used for a general session). Luncheon shall include soup or salad, plated main course, dessert and appropriate condiments and be served with coffee, decaffeinated coffee, and tea (iced or hot). Afternoon Break - for three days (8/26 through 8/28) serving 600 participants. To be served between 3:00 and 3:15 P.M., beverages, snacks, and ice water. II. General Facility Requirements: The following requirements for the training facility are specified in terms of "Minimum Requirements". The facility must have adequate parking spaces for all participants. The facility shall meet all Americans with Disabilities Act (ADA) requirements, including its public restrooms and accessibility to the facility. The facility must be fully accessible to individuals with disabilities. Accommodations for disabled individuals may include, but are not necessarily limited to, wheelchair ramps and accessible parking spaces, elevators, sound systems and aisles. Meeting Rooms - the general session room and the breakout rooms should be arranged classroom style with chairs and tables for writing and handouts. Furniture - chairs and tables or desks of sufficient size and in acceptable condition. Sufficient size is a minimum of four square feet of table space per person. EEOC anticipate distributing may books and other training materials. Therefore, a larger space per person is requested, if possible. Acceptable condition means that the furniture is not broken, soiled, rusted or damaged in any way that would injure the individuals or damage clothing. Chairs must be comfortable for long periods of sitting. Note that aisle space, including the space between tables and desks, needs to be accessible for persons in wheelchairs. Sound Accoustics - walls should be constructed in such a manner that they confine inside sound and reduce or prevent the transmission of extraneous sound. Meeting rooms that are divided by partitions must be sound proof enough to prevent disturbance from other outside traffic. Meeting rooms in a classroom and luncheon style configuration should be equipped with a working sound system which may be controlled by the speaker and which projects equally to all areas of the room. View of Speakers - rooms should be configured as to allow every participant a clear view of the speaker and all visual aids. Lighting - rooms should be well lit to accommodate extensive reading and writing. Lighting should be uniform and should not produce a glare. Ventilation - heating and air conditioning should provide a comfortable level of air quality and room temperature when rooms are at maximum capacity. Food and Beverages - all food and beverage services need to be located in areas accessible to individuals with disabilities (e.g., wheelchair accessible). The lunch room should be arranged so that all individuals can be seated and served efficiently. Secured Storage and Delivery Services - the contractor shall provide for the receipt and accommodation of government seminar materials prior to the scheduled seminar. The contractor shall store the materials received in a secure place accessed only by the designated government project officer and an authorized contractor official. Lodging - EEOC estimate that a maximum of 650 sleeping rooms will be required for attendees. This block of rooms must be available for registration through a cutoff date to be determined upon award of a contract. Room arrangements and payments shall be made by the attendees. EEOC anticipate that additional rooms will be required for 30 EEOC staff and guest speakers for four nights.
- Web Link
-
Please click here to view more details.
(http://ideasec.nbc.gov/ecprod/owa/ec$cbd.sypfirstcount?P_SERVER_ID3=EE450001&P_OBJ_ID1=26034)
- Place of Performance
- Address: Atlantic City, New Jersey
- Zip Code: 08401
- Country: U.S.
- Zip Code: 08401
- Record
- SN00311447-W 20030426/030424213912 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
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