SOLICITATION NOTICE
70 -- SSA Intends to Negotiate Solely with NAPHSIS
- Notice Date
- 3/26/2003
- Notice Type
- Solicitation Notice
- Contracting Office
- Social Security Administration, Deputy Commissioner for Finance, Assessment and Management, Office of Acquisition and Grants, 1710 Gwynn Oak Avenue, Baltimore, MD, 21207-5279
- ZIP Code
- 21207-5279
- Solicitation Number
- 0440-01-50937
- Archive Date
- 4/22/2003
- Point of Contact
- Cynthia Spencer, Contract Specialist, Phone 4109653369, Fax 4109659560,
- E-Mail Address
-
cynthia.spencer@ssa.gov
- Description
- In an effort to improve its World-Class service to its customers through automation, the Social Security Administration (SSA) intends to modify it's present contract with The National Association for Public Health Statistics and Information (NAPHSIS) to continue obtaining information needed for program purposes from States. Currently, SSA offices request information by mail, telephone, fax, or request the client to obtain the data from the respective State agency. Because of this labor intensity, the ability to confirm electronically (i.e. online) names, dates, places and various other pieces of information, if available, of birth and death information in the United States and its Territories is preferred. The confirmation will be used to assist the Agency in its processing of applications for benefits and for Social Security cards. The requirement is for birth information from 1935 to present and death information for the current and prior year. All online information of this type is needed for all 50 States. The National Association for Public Health Statistics and Information (NAPHSIS) represents the States and territories of the U.S. on issues and actions involving public health statistics, public health information systems and vital records registration. The Association provides standards and principles for administering this information. SSA began to pilot EVVE in August 2002. The last of the 7 remaining sites did not begin pilot participation until February 2003. SSA needs to continue the pilots to gather additional data, enhance EVVE for potential national rollout and prepare a pilot evaluation for presentation at the NAPHSIS annual meeting. NAPHSIS is the only entity that can continue to assist in the monitoring of the pilot sites and is responsible for the hosting of the EVVE software and all pilot traffic from the 26 states to the HUB and return. They are responsible for invoicing all payments to the 8 pilot states including tracking all usage. The pilots cannot continue without direct involvement from NAPHSIS. The Association is currently developing a Vital Event Transaction, which will serve as the standardized format for all state vital records. This functionality will meet the verification needs (electronically) of the documentation needed in claims processing. NAPHSIS meets the goal of electronic nationwide access for SSA users of vital statistics data. NAPHSIS is the only known national organization that: 1) develops vital records policy and procedures directly with its members, the state registrars; 2) has the relationships and trust needed to develop with the state agencies a new public policy in regards to online access pilots, tailored to states' concerns; 3) can provide a forum and a process for resolving states' concerns; 4) can develop an acceptable pilot; and 5) can successfully convince states to reassess their reluctance to work in an online environment. NAPHSIS is the only known organization that can provide electronic online access to the following data elements on the State's system of vital records, as available the minimum data elements are: a) child's first, middle and last name; b) child's surname suffix; c) date of birth; d) sex; e) place of birth: town and/or county and state; f) father's first and last name; g) mother's first name and maiden name; h) birth certificate number or state file number and i) recordation and correction (if any) dates. Also, the following Death Record Elements apply: a) decedent's first, middle and last names; b) date of death; c) place of death--town and/or county and state; d) death certificate number; e) decedent's social security number; f) date of birth; g) manner of death; h) father's surname; and i) recordation and correction (if any) dates. No solicitation document exists; therefore, requests for such will not be honored. Interested sources with actual experience must be able to substantiate their ability to meet all of the above characteristics. Specific examples and reference contacts in the area of obtaining information regarding births and deaths encompassing all 50 States and U.S. Territories must be cited. Interested sources must also summarize and provide an overview of the content of their database, including an overview of each organization claimed to represent an actual recent example of your experience, including references that specify a contact name and address. If after April 7, 2003 at 3:00 p.m. Eastern time, no viable responses have been received in response to this announcement, SSA intends to negotiate solely with NAPHSIS pursuant to FAR subpart 6.302-1 which states, Only one responsible source and no other supplies or services will satisfy agency requirements. Respondents should refer to VITAL2003.
- Place of Performance
- Address: Social Security Administration, 6401 Security Blvd., Baltimore, MD
- Zip Code: 21235
- Country: US
- Zip Code: 21235
- Record
- SN00288638-W 20030328/030326213846 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
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