SPECIAL NOTICE
Y -- Renovation Design-Build Construction project to convert the 469th Contingency Hospital Complex in Frankfurt, Germany to the site for the location of the US Consulate.
- Notice Date
- 1/21/2003
- Notice Type
- Special Notice
- Contracting Office
- Department of State, Office of Logistics Management, Acquisition Management, P.O. Box 9115 Rosslyn Station, Arlington, VA, 22219
- ZIP Code
- 22219
- Solicitation Number
- SALMEC-03-R0023
- Archive Date
- 3/11/2003
- Point of Contact
- David Vivian, Contract Specialist, Phone 7038756991, Fax 7038756699, - Robert Powell, Team Leader, Phone 7038756060, Fax 7038756085,
- E-Mail Address
-
viviandw@state.gov, powellrr@state.gov
- Description
- THE U.S. DEPARTMENT OF STATE (DOS), Office of Overseas Buildings Operations (OBO) is seeking to prequalify firms for a Renovation Design-Build Construction project in Frankfurt, Germany. The Department anticipates award of a Firm Fixed-Price contract. The purpose of the project is to convert the 469th Contingency Hospital Complex, previously operated and maintained by the US Department of Defense, to the site for the location of the US Consulate, Frankfurt, Germany. The project will be design-build. The US Government will provide bridging documents. The 469th Contingency Hospital includes over 70,000 gross square meters (GSM). The building is made up of 10 wings, ranging from 2 to 6 stories, plus several small additions on a 10 hectare compound. Most wings are confined around double loaded corridors. The original wings were constructed between 1938 and 1943 by the Government of Germany, while later wings were added by the US Government through the 1980s. The facility was in continuous use as a hospital until 1992, and maintained as a contingency hospital until 2001. THE PROJECT, WITH MINIMAL WORK, will convert the existing patient rooms into Consulate offices, Consular offices, Marine Security Guard Residence, hotel for people under Government travel orders, Public Diplomacy facilities, auditorium, several personnel access controls and several compound access controls. The conversion will include telephone, data, power, new boiler, security, and fire protection upgrades. The project will also include two new warehouses of approximately 7,500 GSM and 1,000 GSM and the Demolition of five temporary buildings. The magnitude of this project is expected to be from $25 to $35 million.. OFFERORS MUST MEET THE QUALIFICATION CRITERIA during evaluation of offers in order to proceed to Phase II. The government reserves the right not to make award to any offeror receiving less than a satisfactory rating in all evaluation factors and subfactors. A specific period of performance will be established within the solicitation document issued during Phase II of this acquisition. THE TYPES OF DESIGN SERVICES to be provided will include architecture and urban design; structural, civil, energy conservation, mechanical, electrical, seismic and geotechnical engineering, space planning and systems furniture integration, interior design, signage, Technical and Physical security, communications, RF shielding systems design, blast protection design, fire protection engineering, potable water treatment and waste water treatment, landscaping design cost estimating, scheduling, value engineering, and administrative coordination of the various disciplines involved. Construction services will include construction labor and materials to execute the OBO accepted design; on-site organization with management of lines of authority to ensure overall project coordination; and overall control throughout the life of the project. Required services include required documentation submittals and institution of controlling programs such as: a quality control program, construction scheduling, cost control, and project closeout services. The work must comply with applicable U.S. Government and foreign codes, regulations, and standards. Building design submission shall use hard metric units (Systems International). Design submission phases will be identified in the Phase II solicitation and will include Design Development submittal, Diplomatic Security Certification Package submittals, Construction Document, submittal and Final Construction Document submittal. Design deliverables shall include construction drawings in AutoCad Rel 13 and 14, specifications, schedule of rates/bills of quantity, reports and calculations. THIS SOLICITATION WILL CONSIST OF TWO PHASES; this CBD announcement is for Phase One. As a result of evaluations of submittals sent in response to Phase I, the Department will first determine which offerors satisfy the Mandatory Prequalification Requirements and will then rate those offerors based on the requirements set forth in the following Evaluation Factors. Those offerors receiving a satisfactory evaluated rating from the technical board will be issued a formal solicitation and invited to submit a proposal in accordance with Phase II solicitation requirements. If more than six satisfactory Phase I packages are received for any one project, the Government reserves the right to limit Phase II to the six best qualified offerors. The submissions in response to the Phase II formal solicitation shall be in the formats prescribed by the Department and will be evaluated in accordance with the evaluation procedures contained in the solicitation. Due to time constraints, it is anticipated that the pre-qualified firms will be required to participate in visits to the project sites within 10 to 15 days after the issuance of the design/build RFP. To offset some of the cost of the site visits and other related costs, pre-qualified firms that do not receive the design/build award will be paid $25,000 for each responsive project proposal they submit in Phase Two. MANDATORY PREQUALIFICATION REQUIREMENTS FIRMS INTERESTED IN BEING CONSIDERED FOR PRE-QUALIFICATION MUST meet the definition of a United States Person of Section 402 of the Omnibus Diplomatic Security and Antiterrorism Act of 1986 - Public Law 99-399. Each company responding to this notice shall contact the Contract Specialist for a copy of the pamphlet, Certifications Relevant To Public Law 99-399, Statement of Qualifications for Purpose of Section 402 of The Omnibus Diplomatic Security and Antiterrorism Act of 1986. The pamphlet must be completed and included as part of the pre-qualifications package. A General Construction or Design/Build firm is expected as lead team member. That lead company is the one that must complete the pamphlet so that we can verify the firm's status as a US person. If a joint venture is formed, the company having 51 percent or greater interest in the JV must be the one completing the pamphlet. This is a pass/fail evaluated area. Offerors must receive a pass rating in this area before proceeding to the next step in the evaluation process. IN ORDER TO BE ELIGIBLE TO PERFORM UNDER THIS CONTRACT the prequalified firm(s), including all entities which comprise a joint venture, must possess or be able to obtain a Department of Defense (DoD) Secret facility security clearance (FCL) with Secret safeguarding capability, issued in accordance with the National Industrial Security Program Operating Manual (NISPOM), DoD 5220.22-M. Specifically designated personnel requiring access to classified information must also possess a Secret personnel security clearance issued by Defense Security Service (DSS). Offerors already possessing the necessary FCL should submit their appropriate Commercial and Government Entity (CAGE) Code with the required prequalification documentation. If a prequalified firm does not possess the necessary DoD FCL, the Department of State will sponsor the firm for an FCL at the time they are determined to be prequalified. All firms must comply with security requirements detailed in the NISPOM. Sponsorship does not guarantee that the firm will receive the clearance. The Government will not be obligated to extend its solicitation schedule, or to make an award to a sponsored, prequalified firm, if that firm has not been issued an FCL within 90 days of notification of their prequalification. A joint venture formed by firms bidding on this effort must be issued an FCL. Firms will not receive the classified portions of the RFP until they have been issued the appropriate FCL and received DSS approval to safeguard classified documents. Offerors that meet the requirements described above are required to submit the documentation as described in the following evaluation factors. EVALUATION FACTORS OFFERORS RESPONDING TO THIS ANNOUNCEMENT must contact David Vivian by means listed below to obtain a Statement of Qualifications for Purpose of Section 402 of the Omnibus Diplomatic Security and Antiterrorism Act of 1986 for submission with their qualification package. The statement of qualifications pamphlet must be submitted in quadruplicate (original plus three copies) to be considered for pre-qualification using the following evaluation factors (100 points maximum): TO BE CONSIDERED FOR QUALIFICATION FOR PARTICIPATION IN PHASE II, offerors must address the following criteria in writing. Offerors are cautioned that only the information contained in their submission and any additional information obtained concerning performance will be considered during the evaluation of offerors. Submissions must be provided in original and three copies, and formatted and tabulated by evaluation factor: Factor 1 - Technical Approach, Factor 2 - Technical Qualifications, 2a - Professional Qualifications, 2b - Design Professional Qualification, 2c - Security, 2d - Capacity, Factor 3 - Past and Present Performance. Maximum page limit for submissions is 200 single sided pages/100 doubled sided pages. The required SF Form 254 and 255s are limited to 100 single sided pages and is included in the total maximum page count of 200 pages. No more than 50 of the total 200 pages may be foldouts, maximum size 11.5 inches by 17 inches. Offers shall be submitted in size twelve (12) font, except the SF Forms 254 and 255 which may be prepared in size ten (10) font. The pages comprising the preprinted package required for the Certifications Relevant To Public Law 99-399, and the copy of the Joint Venture Agreement, when applicable, are not included in the maximum page count. FACTOR 1 ? TECHNICAL APPROACH. BUSINESS MANAGEMENT PLAN: Provide a business management plan for design-build projects that explains the offeror?s methodology for decision making, personnel management, team approach, quality assurance, etc. in the execution of the contract scope, schedule establishment and control, and budget allocation. Clearly demonstrate the relationship amongst the offeror, subcontractors and OBO. Show the process and method of identifying and correcting deficiencies. The Government will evaluate the extent to which the offeror's proposed plan demonstrates a comprehensive and effective approach for management and coordination of decision making and project personnel and development and control of project schedules and budgets. - 20 points. FACTOR 2: TECHNICAL QUALIFICATIONS. SUBFACTOR 2A: PROFESSIONAL QUALIFICATIONS - CONSTRUCTION: Provide a minimum of four projects, at least one outside of the North American Continent, and provide renovation volume per year in the last three years. The Government will evaluate the extent to which the offeror's proposal: (a) Demonstrates professional qualifications, specialized experience, and technical competence in design and construction of domestic and international projects involving multiple contractor and subcontractor disciplines; (b) Demonstrates success in prescribing the use of recovered material achieving waste reduction sustainable design, environmental engineering and energy efficiency in facility design; (c) Demonstrates experience in HVAC refrigerant recovery and minimum use of water treatment chemicals; (d) Demonstrates that the principal designer and principal construction contractor have either individually or collectively successfully accomplished the design and construction of projects of a similar scope and dollar value as that specified in this notice (more than $30 million) - 20 points. SUBFACTOR 2B: PROFESSIONAL QUALIFICATIONS - DESIGN: Provide a minimum of four projects, at least one outside of the North American Continent, and provide design renovation volume per year in the last three years. The offeror shall provide examples of projects that demonstrate functionality, security, sustainability, maintainability, aesthetics and cost effectiveness. The submission for this factor shall include completed Standard Forms (SF) 254, Architect-Engineer and Related Services Questionnaire, and SF 255 Architect-Engineer and Related services Questionnaire for Specific Project. The Government will evaluate the extent to which the offeror's proposal demonstrates capability to obtain and provide specialized experience, licensed professional engineers and architects having technical competence in the design of similar international and domestic projects involving multiple disciplines and subcontractors. The Government will evaluate the extent to which the offeror demonstrates successful accomplishment of project designs of a similar dollar value and technical complexity as that of this notice. During the evaluation process, the information provided in the SF forms 254 and 255 will be reconciled with the proposal text. - 15 points. SUBFACTOR 2C: SECURITY: The Government will evaluate the extent to which the offeror's proposal demonstrates capability in the design and construction of physical and technical security systems for buildings, including blast and HVAC chemical and biological protection. (This factor is not related to the requirement for a Security Clearance.) - 10 points. SUBFACTOR 2D: CAPACITY: The Government will evaluate the extent to which the offeror's proposal demonstrates capacity (financial, professional, and personnel resources) to accomplish work within required cost and time parameters - 15 points. FACTOR 3: PAST AND PRESENT PERFORMANCE: Offerors shall submit detailed information concerning Federal, State and Local Government, and private contracts considered to be relevant in demonstrating ability to perform renovation design/build similar to that identified in this notice. Performance shall have been within the last three years. This information may include efforts performed by other divisions, corporate management, or critical subcontractors, if such resources will be brought to bear or significantly influence the performance of the proposed effort. Information shall include: offeror?s company/division; program title; customer contract agency/company; contract number; brief description of effort and relevance to the proposed effort; type, value and performance period of contract; and offeror?s role in past work (prime or sub). Provide name, address and telephone number of current or last, Program Manager, Contracting Officer, and/or Contract Manager for each referenced project. Offerors may include additional relevant information demonstrating significant achievements or explain performance problems they consider relevant to the proposed efforts. The Government will evaluate the extent to which the offeror?s past performance demonstrates conformance to specifications and compliance with contract terms and conditions; adherence to contract schedules; effectiveness in forecasting, managing, and controlling contract costs; responsiveness and business-like concern for the customer; and effective management of subcontractors and key personnel, including timely award of subcontracts and selection, retention, and replacement (when necessary) of key personnel. - 20 points. Note: As prescribed in the Federal Acquisition Regulation at 15.305(a)(2)(iv), an offeror without a record of relevant past performance or for whom information on past performance is not available will receive a neutral rating OFFERORS THAT MEET THE REQUIREMENTS described in this announcement are invited to submit a statement of the offeror?s business structure (e.g., Joint Venture, integrated contractor), and design and construction portfolios that illustrate the design-build team?s capabilities. It is the intent of the Government to award a single contract to an offeror determined prequalified based on proposals received in response to this notice, and information concerning past performance obtained from available sources, and to offeror submitting the most advantageous Phase II proposal, as determined in accordance with the Phase II source selection criteria. ALL SUBMITTALS MUST BE RECEIVED BY 4:00 P.M. EST February 24, 2003. TRANSMISSION OF PROPOSALS: Offerors are advised to hand deliver or submit proposals by courier (FEDEX, UPS Express Mail, DHL, ETC.) to the following address (DO NOT USE the U.S. POSTAL SERVICE (PO Box) ADDRESS) U.S. Department of State: Attn: David Vivian; A/LM/AQM/FDCD/CON, Room L-600, SA-6; 1701 North Fort Meyer Drive, (17th St. Entrance); Arlington, VA 22209. Include the solicitation number, SALMEC-03-R0023 on the face of the package. REQUEST FOR CLARIFICATIONS must be submitted in writing to David Vivian by mail, at facsimile (703), 875-6699, or e-mail VivianDW@state.gov. Voice contact telephone (703) 875-6991.
- Place of Performance
- Address: Frankfurt, Germany
- Country: Germany
- Country: Germany
- Record
- SN00243777-W 20030123/030121213332 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
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